1. Rotra Agent Portal Marius van Zanten #MOCA Oracle APEX application for
coordinating ocean freight shipments with agents
Marius van Zanten
#MOCA

2. Rotra Agent Portal About Rotra Ocean Freight Experience so far? Demo
Oracle APEX application for
coordinating ocean freight shipments with agents
About Rotra
Ocean Freight
a communication challenge
Experience so far?
Demo
Marius van Zanten
#MOCA

3. About Rotra

4. Freight forwarder Road Air, Ocean
Multimodal freight forwarder
Use mainly APEX applications in order to coordinate shipments.

5. Freight forwarder Road Air, Ocean
Main Offices Doesburg, Rotterdam, Amsterdam, Brussels
Multimodal freight forwarder
Use mainly APEX applications in order to coordinate shipments.

6. Freight forwarder Road Air, Ocean
Main Offices Doesburg, Rotterdam, Amsterdam, Brussels
Oracle APEX applications Road Air & Ocean Credit limit control
Multimodal freight forwarder
Use mainly APEX applications in order to coordinate shipments.

7. 2016 Started programming - SQL, PL/SQL, APEX
My career at Rotra:
2006 Freight forwarder
2010 Joined project team - Air & Ocean software - Design, test, implement
2016 Started programming - SQL, PL/SQL, APEX
Multimodal freight forwarder
Use mainly APEX applications in order to coordinate shipments.

8. Ocean Freight Communication challenge
To give you an insight in the challenges of our client and explain the customer case, I’ll explain basic operational procedure of an ocean freight shipment.

9. Rotterdam
Shanghai

10. Shipper and Consignee make a transaction
China
Netherlands
Shipper
(Seller)
Consignee
(Buyer)

11. Shipper and consignee make a transaction They agree upon an Incoterm
China
Netherlands
Shipper
(Seller)
Consignee
(Buyer)
- Let’s say the goods need to be transported over sea. So now there is a pool of water between the two countries which provides a challenge. Who is responsible for transport?
- This is why the buyer and seller agree upon an incoterm. Incoterms are international agreements that simply said describe how risks, responsibility and costs for transport are divided between buyer and seller

12. Shipper and consignee make a transaction
They agree upon an Incoterm
China
Netherlands
Shipper
(Seller)
Consignee
(Buyer)
Rotra

13. Inform agent about New Order
Shipper and consignee make a transaction
They agree upon an Incoterm
Rotra informs Agent who then contacts shipper
China
Netherlands
Shipper
(Seller)
Consignee
(Buyer)  1
Agent
Rotra
Inform agent about New Order

14. Propose different schedules
Shipper and consignee make a transaction
They agree upon an Incoterm
Rotra informs Agent who then contacts shipper
Agent contacts shipper and provides information to Rotra
China
Netherlands
Shipper
(Seller)
Consignee
(Buyer)  2
Agent
Rotra
Documents
Product Ready Date
Propose different schedules

15.  Shipper and consignee make a transaction They agree upon an Incoterm
Rotra informs Agent
Agent contacts shipper and provides information to Rotra
Rotra instructs agent to use a carrier
China
Netherlands
Shipper
(Seller)
Consignee
(Buyer)  3
Agent
Rotra
Go ahead for a schedule

16. Departure confirmation
Shipper and consignee make a transaction
They agree upon an Incoterm
Rotra informs Agent
Agent contacts shipper and provides information to Rotra
Rotra instructs agent to use a carrier
Agent keeps Rotra informed
China
Netherlands
Shipper
(Seller)
Consignee
(Buyer)
And then in many other s the agents keep informing Rotra about ……. And many other things that can go wrong or change during coordinating a shipment abroad.
s >
Next step: Other continents  5 7 4 6 4
Agent
Rotra
Schedule changes
Departure confirmation
Pre alert
Delays

17. Challenges
A lot of shipments
A lot of different agents worldwide
A lot of data to process

18. A lot of different agents worldwide A lot of data to process
Challenges
A lot of shipments
A lot of different agents worldwide
A lot of data to process
Simply, a lot of hassle…
Needed many people to get work done
Hard to maintain overview
High chance of mistakes
Large boxes
Mistakes
The process becomes vulnerable to mistakes
archived wrong and gone missing:
Missing documents
Missing made agreements
Overview
When person is not at the office

19. We needed an application.
We needed structure;
We needed an application.
Clear workflow with statuses
Reduced messaging
Reduced data entry
Tracking shipment changes
Easy to set up
Usable worldwide
We need structure

20. Before the demo…

21. Facts
> shipments
> 15 agents (expanding)

22. Facts
> shipments
> 15 agents (expanding)
Oracle Exadata Express Cloud
Quickly set up
APEX and database maintained by Oracle
Value for money
Performance
Very incidental downtime

23. Demo time
#MOCA