1. Employability Skills Time Management
How can anticipating a schedule in advance help you be more efficient and effective?
Career Education and Work E
Evaluate time management strategies and their application to both personal and work situations
Employability Skills Time Management

2. Vocabulary Prioritize Urgent Responsible Not Urgent Task Important
Procrastinate
Plan
Time Quadrants
Urgent
Not Urgent
Important
Not Important
Agenda/appointment/technology assistant

3. Questions to Help You Manage Your Time:
What has to be done?
How much of it has to be done?
How fast does it has to be done?
How much does it cost to do?

4. How the Average American will Spend his/her Life
7 years in the bathroom
6 years eating
5 years waiting in line
3 years in meetings
2 years playing telephone tag
8 months opening junk mail
6 months sitting at red lights

5. Leisure Time- based upon a two year Gallup Poll
3-4 times as many hours per year shopping as do Western Europeans

6. CAN YOU REALLY MANAGE YOUR TIME, OR DOES TIME MANAGE YOU?
Question:
CAN YOU REALLY MANAGE YOUR TIME, OR DOES TIME MANAGE YOU?

7. What To Do??
Your 10 am doctor’s appointment turns into a 10:45 appointment
Your dinner is interrupted by the telemarketer
Your 3 year old decides as you are leaving the house for daycare, that he has to “go potty”
You are running 15 minutes late for work and you remember that you forgot to fill the car with gas last evening
Your flight has been delayed

8. Time Management TIP
Concentrate you efforts and energy on those elements of time management you can control. Focus on the possible.

9. Do you suffer from speed sickness???
Do you have an endless to do list and feel stressed out because the tasks never seem to get done?

10. Working Under Pressure
Rushing through life suppresses the immune system. Continually driving in the fast lane until it becomes a way of life, can lead to hypertension, heart disease, drug dependency, and/or stroke.

11. Definition of Time:
Time is nothing more (or less) than a way of measuring out your life.
* Remember, you can only live in the present moment.

12. List 10 items you spend time on during the day
Shower/get ready for work
Pack lunches
Drive to work
Work
Groceries/dry cleaners/appts
Pick up kids
Cook dinner
Feed Kids
Bath kids
Brush Teeth

13. Manage the Moment Decide, don’t drift Review your options
Practice Instant Response

14. Practice Instant Response
Extreme emergencies
focus clearly.
Smaller choices
greater difficulty

15. Practice Instant Response
Read the situation
Reflect on the choices
Respond with a decisive action
Banish second guessing from your mind, as it wastes your time and energy. The only mistake you can make is not making a decision.

16. Create a Healthy To-Do List
Don’t put too much on it
Put some air in it. Overestimate the time you will spend in a meeting, etc.
List possibilities
Don’t carve your list in stone. Keep it flexible.
Order creatively. Do the most important first

17. Create a Healthy To-Do List
Break larger tasks into smaller ones
Schedule breaks, time-out time
Schedule for long-range as well as short range goals
Be ready to abandon the list
You don’t have to make a list at all

18. Achieving your Goals Work out on treadmill 30 minutes 3x per week.
After identifying your goal, break it into steps.
Example: Exercise Regularly
Work out on treadmill 30 minutes 3x per week.
Ride exercise bike 30 minutes 3x per week.
Do light weight aerobic exercising 30 minutes 3x per week.

19. Achieving your Goals Now add this to your planner.
What are you giving up?
You are not getting a free extra 30 minutes, you are giving up something else, like TV or computer time, or sleep.

20. 4 Categories of Life’s Activities
Urgent & important – Relates to your core values and needs immediate attention.
Important but not urgent. No sense of immediacy.
Urgent but not important. Doesn’t touch core values
Neither important nor urgent. All the other stuff

21. Is the task really important or merely urgent????
You have to decide every day whether or not react to a situation. You can become the task master, or you can let situations master you.

22. Important vs. Urgent Important – Touches Core Values
the basic motivations that guide your life
Urgent – Demands Your Attention Now
manage your time
Learn the difference

23. Achieving your Goals Three weeks
to become accustomed to breaking your old pattern
becoming comfortable with a new routine.

24. Urgent and Important
Call from day care – your child is running a fever
Big presentation to make in two hours
Car swerves in front of you

25. Urgent and Important Procrastinator Like to put things off - Crisis
Procrastinators are addicted to urgency
Like to put things off - Crisis
The results
Stress and anxiety
Burnout
Mediocre performance

26. Important but Not Urgent
Regular exercise
Long-range financial planning
Quality time with family

27. Important but Not Urgent
You are a prioritize.
Important things get done first.
Sight on long term goals
The result
Feeling in control of your life
Balance
High performance

28. Urgent but Not Important
A coworker needs to discuss an issue with you
Department meeting started 4 minutes ago
icon is blinking
Phone calls and texting

29. Urgent but Not Important
Trying to please everyone in your life
Deceptive because urgent things have the appearance of being important.
Result
Lack of discipline
Feeling like a doormat for others to wipe their feet on

30. Neither Important Nor Urgent
Working a crossword puzzle
Catching up on office gossip
Reading the baseball box scores

31. Neither Important Nor Urgent
The Slacker category
Going to movies
Chatting on the Web,
Just hanging out are part of a healthy lifestyle.
Waste of time if done in excess
The results
Lack of responsibility
Guilt
Flakiness

32. 80/20 Principle
Pareto principle states that 80% of the result will come form 20% of the effort.
As applied to time management, 80% of your satisfaction will come from relatively few of the things you do.

33. Your Task
Use the Excel (Sheet 1) document to record activities you spend time on during the day
Use Excel (Sheet 2) to develop a time schedule for your activities

34. Time Management Use the Internet to find an article on Time Management
Create a 15 slide PowerPoint Presentation OR
Write a 300 word report on the article
Record website and author