1. Philmont 2004 Council Contingent
Tour Director: Sid Covington , (cell)
Scout Advisor: Martin Payne x16

2. 2004 Contingent -- Trek Meeting 1 -- 620-x
Agenda tonight
Philmont
Contingent
Travel plans
Financial
Trek planning
Communications
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3. 2004 Contingent -- Trek Meeting 1 -- 620-x
What is Philmont?
Philmont is a BSA high adventure base for camping and training.
Philmont is a working ranch:
Cattle
Horses
Buffalo
History:
Early Ponil people
Jicarilla Apache
Beaubien-Miranda — Maxwell Land Grant
Waite Phillips
Boy Scouts of America
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4. 2004 Contingent -- Trek Meeting 1 -- 620-x
Philmont Experience
Philmont “Experience”
More than backpacking!
Programs:
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5. Where is Philmont? How do we get there?
North Central New Mexico — near Colorado border.
On edge of plains in Sangre de Cristo mountain range.
Headquarters is ~ 4 miles south of Cimarron, NM.
Travel by chartered 57-passenger bus (~15-17 hours).
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6. 2004 Contingent -- Trek Meeting 1 -- 620-x
How big is Philmont?
Philmont Scout Ranch: ,493 acres
330 miles of trails, 125 backcountry camps.
Valle Vidal Unit, Carson National Forest: ~40,000 acres
Elevation — 6,500’ to 12,441’
20,908 campers in Summer ~350/day arrive, ~350/day depart ~4,000 in backcountry
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7. 2004 Contingent -- Trek Meeting 1 -- 620-x
Council Contingent
Council makes reservations for “Contingent”.
Capitol Area Council fills crews with units, some councils use provisional technique. We may adopt in 2005.
“Contingent” is checked in/out as a single group by the Tour Director.
“Crews” plan/select own itineraries, do their own shakedown, training, etc.
“Crews” are totally independent of one another on trail.
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8. Contingent Organization
Tour Director
Sid Covington
Scout Liaison
Martin Payne
Logistics, travel to and from Philmont
At Philmont and on the trail
Bus Leader
Same bus, work together on training, shakedown campouts, etc.
Crew
Crew Advisor
The Crew Leader is in charge!
The crew always stays together on the trail!
Crew Leader
Chaplain’s Aide
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9. 2004 Contingent -- Trek Meeting 1 -- 620-x
Travel Plans
Travel will be on 57 passenger buses
San Antonio City Tours
Austin to Philmont:
Departure Date: Saturday, June 19, 2004, 5:00 am The bus will drive straight through to Philmont, with stops for lunch and dinner. Arrival time at Philmont is approximately 10:00 pm.
Philmont to Austin:
Return Date: Friday, July 2, 2004, 11:00 pm The bus will depart Philmont ~ 6:30 am and stop for lunch and dinner on return to Austin.
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10. Participant Expenses:
Description
Quantity
Cost Per Person
Cost per Crew
Bus Transportation
$102
$1,224
Philmont Fee
475
5,700
Travel meals
2 Dinners 2 Lunches
12 11
Bus Snacks 9
108
Maps
1 set/participant 15
180
Contingent duffle bag 19
228
Additional night/bkfst 12
144
Administrative 25
300
Contingency
Total: $705
$8,460
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11. 2004 Contingent -- Trek Meeting 1 -- 620-x
Payment Schedule:
April 1, 2003 $ per participant $2,115 per crew
August 1, 2003 $ per participant $ 2,115 per crew
December 1, 2003 $ per participant $ 2,115 per crew
March 3, 2004 $ per participant (Balance due) $ 2,115 per crew
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12. 2004 Contingent -- Trek Meeting 1 -- 620-x
Financial Policies
Each crew is financially responsible for 12 participants (12 x $705 = $8,460).
There will probably be Waite Phillips scholarship money available (October, 2003) ($100, $200, $300 per youth)
Let us know early if there are financial issues!
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13. Contingent Participants
Expedition #
Unit
Contact
Participants
Youth
Adult
Male
Female
620-x-01
Crew 399
Roy Keithley 4 2
620-x-02
Crew 36
Mike Reynolds 5 1
620-x-03
Crew 200
Jim Jacobson 8
620-x-04
Troop 413
Robert Browne
620-x-05
Troop 555
Cary McGregor
620-x-06
Troop 201
Mike Graham 9 3
620-x-07
Troop 231
Doug Kaspar
620-x-08
Troop 365
David Tabb
620-x-09
Troop 472
Mike Sugars 10
620-x-10
Troop 259
Robert Haig
620-x-11
Troop 30
Richard South
620-x-12
Troop 399
Paul Parker
620-x-13
Troop 441
MikeMoriarty
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14. Bus Groups
Bus
Group Leader
Crew
Expedition #
Crew Advisor 1
Paul Parker
Crew 399
620-x-01
Roy Keithley
Crew 36
620-x-02
Mike Reynolds
Troop 412
620-x-04
Robert Browne
Troop 30
620-x-11
Richard South
Troop 399
620-x-12 2
David Tabb
Troop 555
620-x-05
Cary McGregor
Troop 231
620-x-07
Doug Kaspar
Troop 365
620-x-08
Troop 472
620-x-09
Mike Sugars 3
Mike Graham
Crew 200
620-x-03
Jim Jacobson
Troop 201
620-x-06
Troop 259
620-x-10
Robert Haig
Troop 441
620-x-13
Mike Moriarty
This will need to be worked out. One crew will have to split busses.
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15. Planning Timeline (approximate):
December, 2003 — Crews will receive Planning Guide, medical forms
March, 2004 — Crews will receive TREKS book.
Itineraries:
Select 5 itineraries
Return postcard with 5 selections
Philmont will inform you of the itinerary assigned
Equipment & Packing lists.
Program information.
Crew Leader/Chaplain’s Aide/Advisor Information.
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16. 2004 Contingent -- Trek Meeting 1 -- 620-x
“Philmont Rules”
Participants MUST meet age requirements: (Participants must be at least 14 by January 1, 2004) OR (have completed the 8th grade and be at least 13 years of age prior to participation.) Philmont will not make any exceptions to the age requirement!
One person (preferably two) per Crew must be currently certified in Red Cross Standard First Aid & CPR.
Participants MUST meet weight guidelines.
Participants MUST use 2004 Philmont Health & Medical Record form — physical within 12 months.
Should have at least three adults per crew, maximum of 4 (for Philmont, an adult is a person over 21).
If one crew from Contingent comes off mountain, all do!
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Itinerary Selection
Be cognizant of the desires and capabilities of your Crew.
Weigh selection toward programs that the crew wants to participate in.
Consider Distance & Difficulty.
Consider Elevation-max, daily change.
Area:
South
Central
North
Valle Vidal
Ask your crew what they want to do & where they want to go!
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18. 2004 Contingent -- Trek Meeting 1 -- 620-x
Trek Schedule:
Day 0 — Travel — Austin to Philmont (Saturday, 6/19)
Day 1 — HQ/Tent City — Opening campfire (Sunday, 6/20)
Day 2 — 1st Day on trail (Monday, 6/21)
Day 3 — 2nd Day on trail, first full day (Tuesday, 6/22)
Day 4 — 3rd Day on trail, Ranger Departs am (Wed, 6/23) ……
Day 11 — Last Full Day on trail (Wednesday, 6/30)
Day 12 — HQ/Tent City — Closing campfire (Thursday, 7/1)
Day 13 — Travel — Philmont to Austin (Friday, 7/2)
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19. 2004 Contingent -- Trek Meeting 1 -- 620-x
Communications
Postcards/letters to Crew Advisor.
to everyone on mailing list.
Web site:
(follow links to Council Calendar/Events)
Send with questions to
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20. Web Site Structure Let me know of errors, suggestions, etc.
council_contingent
Trek Information
Philmont Overview (descriptive) Itinerary Selection (description, survey document, spreadsheet) Programs (descriptive) Philmont Rules & Policies
Medical Considerations
Personal Equipment (list-what to bring) Crew Equipment (list-what to bring) Philmont Equipment (list-what Philmont provides) Duty Roster (spreadsheet) Bears (information, bear bags) Philmont Trail food menu
Tips (descriptive) Philmont Trek Hints (descriptive)
Let me know of errors, suggestions, etc.
2004 Contingent
Advisor Checklist (things you need to have done, crew list document) Crew Information (crew members) Financial (costs, payment schedule) Schedule (daily trek schedules, transportation, uniform)
Contingent Logo (logo artwork, duffle bag, shoulder strip) Contacts (descriptive) Meeting Information (presentations, meeting agendas)
2003 Contingent
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21. 2004 Contingent -- Trek Meeting 1 -- 620-x
Questions?
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