2. Threlkeld Village Hall
Treasurer’s Report

3. (day to day hiring income and running costs of the Building)
Analysis of Results
Overall Result =
Operational Result
(day to day hiring income and running costs of the Building) +
Projects Results
(Grants and donations received and expenditure on special projects to improve facilities and Grants made to others)

4. Summary - Year Ending 30th September
2017/ /17
Overall Surplus for Year £17, £ 8,848
Operational Surplus £ 8, £ 1,127
Projects Surplus £ 9, £ 7,721
Year End Funds £47, £29,604
Results approved by Independent Examiner

5. Major Sources of Income
General Hall Lettings £13,575 £8,378
Coffee Shop
Fees for use of space, heat, light, power services etc. £10,580 £10,087
Donations from profits £ 3,000 £10,000 Total £13,580 £20,087
Threlkeld Activities Association (TAA)
Hall Hire £1,987 £1,619
Donations £4,800 £2,000
Total £6,787 £3,619

6. Operations Account – key issues
Operating Income up by £5,707 and costs were down by £1,768, producing an overall improvement of the surplus of £7,475.
Lettings for the year were £13,575, compared to £8,378 in the previous year, a 62% increase.
Reflects the effort that has gone into the promotion of the facility and the quality of the building and service given. Well done Steven!

11. Operations Account – key cost issues
Electricity costs are up by £717 to £4,793 (18%)
mostly due to increased contract supply cost
Further large increase expected this year
Maintenance costs increased by £855 to £3,708
We have a high quality facility with modern systems which have now seen 4 years’ use, and we are committed to maintaining them for the future.

12. Projects £4,800 from the TAA £22,895 income was made up of:
£18,000 from the Coffee Shop CIC - in two tranches:
£3,000 transfer from the CIC’s 2016/17 net earnings
£15,000 grant the CIC received from Cumbria Community Foundation
£4,800 from the TAA
£95 in small gifts

13. Projects £13,503 Total Project Spend
£900 - Purchase 20 blue upholstered chairs for the Hall
Provides seating for a ‘full house’
stop using some very heavy chairs stored in the upstairs office.
£1,318 - Purchase of additional staging and legs for the demountable stage
£11,285 - Complete refurbishment and aircon of the Coffee Shop Servery

14. Future Project Expenditure - Possibilities
The local authority toilet block.
May be available around April 1st 2019, probably at no cost.
Uncertainty as to whether it will bring any cash with it to allow us to carry out building work
Why would we take the building?
Possibilities
Additional toilets – can our existing facilities cope with 100 people?
Purpose designed small meeting room, to avoid using the Coffee shop
An improved entrance area
Additional and improved storage for the Hall and Coffee shop
Any or all of these may involve substantial building work and probably costs above our current resources. Grants and loans may be available.

15. Future Project Expenditure - Possibilities
Purchase of land at the rear of the Coffee Shop for additional car parking
 Replace roof on main building
The slate roof is deteriorating, slates have been lost in recent storms, and there is no waterproof membrane beneath the slates. However, there does not seem to be any imminent danger.
Replace stage lighting

16. Financial Summary Overall the Hall’s finances are very satisfactory.
Provided we can maintain the current levels of letting and control costs, we should continue to build surpluses to support future planned expenditure on the facility and unforeseen costs.
The Coffee Shop continues to make a substantial contribution in rental income, but it is a little disappointing that contributions from profitable trading have almost disappeared.