1. Center Street School PTA Get Together & Event Chair Training

2. Introduction: Position in PTA (and any others held in the past)
Grade level of student(s) at CSS
How long have you been at the school?
One cool fact or talent!

3. PTA…..What is it and why does it need me?
Unit
Council
District
State
National
CSS
El Segundo
33rd/South Bay
California
USA
PTA's mission is to make every child’s potential a reality by engaging and empowering families and communities to advocate for all children.
PTA Values: collaboration, commitment, diversity, respect and accountability

4. PTA & Ed! Foundation
Area of support
PTA
Ed! Foundation
STEM
Legos & Software
Teacher
Music
Instruments, Conference
P.E.
Equipment (balls, scooter boards, jerseys, etc.)
Computer Science
Computers, paper and carts
PTA pays for stuff… trees, field trip buses & assemblies, books, teacher training, drums, PE equipment, recess equipment, etc.
Ed! pays for people… music teacher, PE teacher, STEM, computer science, and library staff.

5. COMMUNICATIONS:
How to reach those you
need to reach…..

6. S…
As a chair, you have an alias that ends This will forward to your personal automatically
Loop the President and/or VP (cc on all important s)
Ask for a reply all
Use bcc: when appropriate
Acknowledge s within 24 hours
WAIT hours on any angry s

7. SOCIAL MEDIA… Happy Thoughts!!!
Tag the President on Facebook on any posts that are school related
Talk to the PTA President or Principal before posting negative things on social media about a Teacher or PTA Chair

8. FLIERS / POSTINGS
All fliers and postings need to be approved FIRST by PTA President
We have a Communications Chair that you can to help with outlets
We are a GREEN school so we are limiting paper copies and things going home in backpacks
If you are doing a paper flier PTA needs to purchase the paper, don’t use school stock (unless it’s plain white)
We have a specific place for posting fliers near office

9. Center Street School PTA News
Are you getting the news?
Principal’s s
CSS PTA’s Newsletters (via )
CSS PTA Website:
Facebook posts at:
Center Street School calendar at:
Bulletin Board
Posters on campus
CSS PTA App
NO Flyers!

10. Got App?
Why, YES we do!
TAP!

11. Contact info for PTA & School
Events – one touch to take you to Center Street School calendar to see what is going on!
Volunteer on campus!
And there’s more!

12. Did you say more? Report an absence  School Links! 
Pay for school lunch 
What are they saying on Facebook? 
Order tickets, spirit wear and more from the PTA webstore! 

13. And don’t forget the ALERTS!
Important reminders pop up to remind you when deadlines are coming up.

14. VOLUNTEERS:
How do I get them???

15. We have a Volunteer Chair that can be reached at volunteers@csspta.com
The Chair can help you reach those who will be best suited for your particular event
CSS Parents
Grade Level Representatives
signup.com
ESHS Students
NCL (National Charity League)
Let the Volunteer Chair know at least 4 weeks before the event how many volunteers you need!
DON’T WAIT!!!

16. Why should I log my hours?
How Do I log my hours?

17. FINANCIAL:
Show me the Money!!!

18. SHOW ME THE $$! Budget What to do with receipts
I need $$ for an event / CC swiper
Counting the $$
Depositing the $$ and the PTA Safe

19. Getting reimbursed for $$ you’ve spent / check request / paying a bill
Somebody gave me something for FREE!!!!
Going over budget - Whoops!

21. So you can be in the know….
ADDITIONAL ITEMS
So you can be in the know….

22. School Staff ≠ PTA Staff
Please remember that the school’s staff is paid by the school, not PTA
Please do not ask them to print out things, copy things, make phone calls or send out s.
PTA is here at the pleasure of the school

23. Facility Request Form
At least 1 month prior to your event you need to fill out this form to request the space on campus and items to assist your event (ie. tables, electrical, trash cans, etc.
this form to Tina Vergara in the front office at and cc the PTA President and your VP

24. Event Checklist: >1 month prior to your event:
Put in the volunteer request and creat your signup.com
Fill out your Facility Request Form
Obtain your calendar date and budget, get approval by President for all vendors
Plan your event
Attend the PTA Mtg to publicize the event!
1 week prior to your event:
Check up on the volunteers and vendors. Run your signup.com reports
Confirm with Tina that the space is still available
Confirm with vendors
Get all supplies ready!
The Week / Day of your event:
Submit receipts to get reimbursed
Follow up with treasurer if you need cash / CC swiper at your event, deposit $$ back in the safe
Print off check in sheets for volunteers
2-3 weeks prior to your event:
Reached out to the communications chair to publicize the event
All paper fliers / quad postings should be made and distributed
Order any supplies

25. Food/Thank You Gifts There are no parties, unless everyone is invited
There are no gifts unless everyone can get one
PTA cannot give tips or give thank you gifts to parents or ESUSD staff for help given
As a member of PTA we cannot receive personal gifts
There are no gifts for teachers from PTA
Only Room Parents organizes this

26. Meetings All PTA meetings are governed by Roberts Rules
Meetings must have a quorum in order to vote
Please attend!

27. Final Notes / Questions