1. FY20 Budget Overview BA Meeting
January 10, 2019

2. Wharton Budget Process | Overview
March - April
April-June
Analyst Budget Review
School Level Analysis
Develop Budget Framework
Budget Schedules
Hyperion Entry & Review
Presentation of Budget to Dean & Request Approvals
January-March
Framework: based loosely on current year’s budget + new/changing initiatives/ Departmental priorities
Schedules: translate framework for consistency across Wharton by categories + documentation of budget components
Hyperion: input of budget and review versus schedules and departmental context via Hyperion Reports
Review: of mechanical and contextual aspects of departmental budgets
Analysis: at School level to verify accuracy of budget, understand changes to upcoming budget versus current year forecast
Present: budget summary and additional request to Dean
Additional Analytics: as needed based on presentation
Budget Approvals: communicated for those departments with Funding requests
Trustee Approval: of overall budget

3. FY20 Budget | Key Dates
Departmental budget development and training
January-February
ALL BUDGETS DUE to Strategic Planning Mar 7
Departmental Budget Review Meetings
Mar 18 – Mar 29
Budget Review with Dean Garrett
Apr 24 & 30
Wharton’s Final FY19 Forecast due to Central Apr 15
Academic Depts. FY19 Projections: update of
Non-standing Faculty & PhD due Feb 15
Wharton’s FY20 Budget due to Central
May 1
Wharton’s Winter FY19 Forecast due to Central Jan 15

4. FY20 Budget | Training Options
“New” BAs (1st or 2nd budget cycle) -- meeting invite sent for group session
Experienced BAs -- Tuesday, January 29th (2-4 PM) or Wednesday, January 30th (10-12 pm)
All Departments -- Tuesday, February 12th (2-4 PM) or Wednesday, February 13th (10-12pm)
Potential Topics for Discussion:
Budget Schedules (review/update your department’s schedules together)
Checking/Setting your preferences in Hyperion
Budget Entry (walk through a specific schedule and input together)
Reporting (to assist with meetings with your chairs, directors, or staff)
Budget Review using Hyperion Reports and Excel Schedules
Budget
Schedules
Hyperion: Entry & Reports
One-on-One Sessions

5. FY20 Budget | Challenges Ahead
Transforming the Wharton Campus
The construction of two brand new state of the art academic facilities
Renovation and upgrading the entirety of Vance Hall
Substantial remodeling and restructuring of SHDH
Major infrastructure upgrades to JMHH
Current & Future Capital Investments
FY19 - $20M
FY20 - $57M
FY21 - $45M
FY22 - $28M
Economy & Stock Market
Strong economic growth and positive stock market gains for the last nine years have supported Wharton’s growth and success
A recession would present challenges for our Executive Education and External Affairs growth which we rely on to support the base operations of the School. !

6. FY20 Budget | Methodology
New positions anticipated for FY20 will not be included in the FY20 budget
All new positions for FY20 will need to be requested through HR and approved by the Vice Dean of Finance & Administration and/or Deputy Dean as needed during the course of the fiscal year.
Budget requests for Additional Funds should only be submitted for essential needs
Attempt to fund smaller expenses through departmental productivity gains, using restricted funds, departmental discretionary funds or reducing spending in other areas.
All substantive requests will be submitted, with a written case for its necessity. These requests will be considered in relation to all requests, based upon the overall budget situation of the School.
Departmental meetings regarding the additional requests will be scheduled with the budget team and Vice Dean of Finance & Administration to examine the need and potential alternatives.
The Dean, in conjunction with the Vice Dean of Finance & Administration, will approve or reject spending proposals. !

7. FY20 Budget | Potential Productivity Enhancements
Supplier relationships
Can we evaluate spending with major suppliers and see if existing terms can be renegotiated?
Can contracts be put out for bid?
Eliminating Wharton Printing will save the school $500k annually, while reducing stationary and print costs by 30% to 40% for Wharton departments.
Utilize technology to reduce costs and enhance efficiency
Wharton F&A had 25 printers within the department and has reduced it to 2 printers, resulting in significant lease savings.
Eliminating unnecessary leasing costs would result in large cost savings.
Could a technological solution reduce or eliminate existing expense?
Travel & Entertainment
Can trips be planned earlier to save on airfare costs?
Can we compare caterers based upon prices to try and reduce costs?
Can conferences and meetings be scaled back?
Is using technology for meetings rather than incurring travel expenses an option? !

8. Strategic Planning Group | We are here to help!
Contact your analyst with any questions during the budget prep period (now through March 7th)
Sarah Grady
Todd Pustilnick
Jim Quinn
Lisa Dresner