1. 2020 Census: What You Should Know and Do Now
Rebecca Briscoe, Partnership Coordinator
Dallas Regional Census Center/Field Division/Denver Region
Presenters

2. Agenda Greetings Census Overview Timeline of Activities
Complete Count Committee Basics
Determining Local Resource Needs
Critical Next Steps and Q&A
First, let me quickly provide a brief Census overview and then I will discuss Complete Count Committees. I’ll also show you data from our interactive mapping application called ROAM, which enables us to visualize high low response areas within cities and develop a strategy based on this data. Finally, I’ll quickly highlight key dates and from our Census timeline and discuss activities and available funding resources.

3. Census Overview
Why we do a census: Article 1, Section 2 of the US Constitution The actual Enumeration shall be made within three Years after the first Meeting of the Congress of the United States, and within every subsequent Term of ten Years, in such Manner as they shall by Law direct.
Why we do a census
Every decade since 1790, the U.S. Census Bureau has conducted a constitutionally mandated census to determine the number of people living within the United States and our territories. These data are used by our nation’s leaders to help make vital decisions on behalf of all residents, including reapportionment and redistricting.

4. This map highlights the Congressional changes that occurred after the last Census. Election Data Services published a report in Dec 2016 showing Texas gaining 4 seats and both New York and Ohio losing 2. They estimate that Texas could gain an additional 3 congressional seats after 2020.

5. The Census is Confidential and Required by Law
The Census Bureau is required to keep information confidential. All responses provided on the 2020 Census questionnaire or to a Census Bureau employee are confidential and protected under Title 13 of the U.S. Code
We will never share a respondents personal information with other government agencies
Census results reported in statistical format only
Records are confidential for 72 years by law (Title 44, U.S. Code)
All Census Bureau employees swear a lifetime oath to protect respondent information.
Penalty for wrongful disclosure is up to 5 years imprisonment and/or a fine of $250,000

6. Distribution of Resources
Distribution of more than $675 billion annually in federal funds
Redistricting of state legislative districts
Forecasting of future transportation needs
Determining areas eligible for housing assistance and rehabilitation loans
Designing facilities for people with disabilities, the elderly and children

7. Counting For Dollars in TEXAS
Texas receives over $43 billion dollars per year based on Decennial Census data.
The per capita allocation is $1,578.
Counting for Dollars link:
distribution-federal-funds
Census data also affect how hundreds of billions of dollars in federal funds are distributed to tribal, state and local governments each year. By 2020, the exact figure will be around $650 billion dollars to the States each and every year, for the next decade.
The State of Texas receives a large share of those funds. In fact, George Washington University compiled a report called, “Counting for Dollars 2020,” which explains how 16 federal assistance programs distribute funds back to the states based on Census data. They estimate that Texas receives over 43 billion dollars each year based on Census data, and stands to lose $1,578 per person, per year, for the next 10 years, for every person not counted.

8. 2020 Census vs 2010 Census
In 2020, we will introduce new technology to make it easier than ever for individuals to respond to the census.
For the 1st time, you will be able to respond online, by phone, or by mail. We will use data that the public has already provided to cut down on household visits.
We are building a more accurate address list and automating our field operations—all while keeping your information confidential and safe
Good afternoon, my name is Dionne Roberts-Emegha and I am a Partnership Specialist from the Denver Regional Census Office which covers 12 states, including Texas. My coverage area includes the city of Waco, the Dallas/Fort Worth Metroplex and parts of North Texas .
First, I’d like to thank you for allowing me the opportunity to provide a brief Census operational update, and most importantly, provide information about Census Complete Count Committees (CCC), which are major vehicles that local governments use to promote the Census, particularly in communities with special characteristics or those that have a lower response rate for Census questionnaires . It is my hope that you as a governing body will then decide whether it’s in the interest of the City to form an official CCC and allocate sufficient resources towards this important tool to promote 2020 Census.

9. Key Data Collection Dates
Nov – 2019
April 2018
January-Feb 2019
Aug – Oct 2019
Jan-Aug-2019
Early 2020
March 23, 2020
April 1, 2020
May 2020
August 2020
December 31, 2020
In-Office Address Canvass
Regional Census Center Opens
Early Area Census Offices Open
Address Canvassing – select areas
Area Census Offices Open
Group Quarters Start
Self Response Starts
CENSUS DAY
Non-Response Follow-Up Starts
Data Collection Complete
Counts Delivered to President
Now – Between now and 2019, Census Partnership will work with local governments all over the country to establish Complete Count Committees. In addition, in office address canvassing is happening in our Jeffersonville, Indiana processing center, where staff is determining the areas of high growth and revitalization. With the use of technology, we anticipate sending census listers to only 30% of the country, saving enormous resources from previous censuses where we canvassed every road in the country.
May 2018 – We will open the Regional Census Center in Dallas, TX which will conduct the census operations in our 12 State region. With that will come approximately 170 professional job positions.
Jan. – Aug – We will open 6 Early Area Census Offices who will recruit and conduct the Field Canvassing operations and 44 Area Census offices in our 12 State region
March 23, 2020 – the census is finally here and this is the first opportunity to self respond via the internet and fill out your census form!
April 1, 2020 is Census Day
May 2020 – Non-response Follow-Up Operations
August 2020 – the Census is over, the Census is over
December 31, 2020 – counts delivered to the President

10. What’s Happening in 2019 Recruiting NOW – 2020census.gov/jobs
Open Early Area Census Office in Houston and San Antonio (January-February 2019).
Open houses for EACO nationwide
Open Area Census Offices (ACOs) in Texas (June, July).
CCCs begin community organization mobilization.
August-October Address Canvassing begins (Statewide: 550 listers projected)
Recruiting for Operations in enumerators (Fall, 2019)
Photo courtesy of Sue Cutsforth, Omaha-Council Bluffs Metropolitan Area Planning Agency

11. What is a Complete Count Committee
A Complete Count Committee focuses on :
Motivating diverse communities to complete their Census questionnaire
Mobilizing community leaders to engage their constituents to be counted
Outreach to populations with historically low response rates and those hardest to count
The committee works best when it includes a cross section of trusted voices from government agencies, education, business, faith based, community organizations and the media.

12. Structure of a Complete Count Committee
The Mayor or Highest Elected Official appoints the members of the CCC based on their ability to:
Communicate to Hard To Count
Bring Resources to the table
Approve initiatives
Influence
Allocate sufficient time
Represent all races/ethnicities in a non-partisan manner
Create coalitions
Mayor Stopfer should appoint the members of the Complete Count Committee. The key elements of a successful CCC are people who are able to:
Communicate to hard-to-count groups
Bring resources to the table
Approve initiatives
Influence and have the respect of the community
Allocate sufficient time toward the task
Represent all major races and ethnicities within the community/emerging populations in a non-partisan manner; and
Create coalitions among various public and private sectors

13. Complete Count Committee Formation
MEDIA
COMM
BUSINESS
COMMUNITY
ORG
EX-OFFENDER
FAITH
BASED
EDUCATION
(K-12)
HOMELESS
VETERANS
GROUP
QUARTERS
RECRUITING
IMMIGRANT
MAYOR/
COUNTY
CHAIR
As stated, we have begun the process of reaching out to cities, like Irving, to establish Complete Count Committees (CCCs). We know that despite our best efforts – a national marketing campaign and local efforts to impart the importance of the census, many residents still won’t complete their census questionnaire on their own. This is particularly true in low response areas that have high poverty, large numbers of renters, single family households, young children, immigrants and language barriers. These communities often rely on “Trusted Voices” to assure them that the census is safe, important and reliable.
So we often call on local governments to pull together leaders from different facets of the community: business, education, non-profit, media, faith-based, veterans and immigrant organizations to serve as that trusted voice.

14. Response Outreach Area Mapper (ROAM)
census.gov/roam
Once formed, the CCC will begin drafting a plan based on the specific challenges within high low response areas of Irving.
To assist with this task, the Census developed an interactive web mapping application called the Response Outreach Area Mapper (ROAM) that allows users to access data available in the Census Bureau’s Planning Database to plan outreach, marketing and promotional efforts. With ROAM, the darkest color-shaded colors indicate the highest low response areas with a percentage of those least likely to respond to a census questionnaire.
In addition, I’ve provided you will a narrative profile, based on the American Community Survey.

15. Roam Live Demo

16. Critical Steps What’s Next 2018
Highest elected official or community leader determines CCCs structure and appoints a Committee Chair.
CCCs receive 2020 Census training.
CCCs develop strategy and work plan.
City Council passes a resolution in support of 2020
Photo courtesy of Sue Cutsforth, Omaha-Council Bluffs Metropolitan Area Planning Agency

17. Don’t Forget the Children!!!

18. CENSUS JOBS NOW LIVE!

19. Only
Census