1. Effective Project Management: Traditional, Agile, Extreme
Managing Complexity in the Face of Uncertainty
Ch03: What Are the Project Management Process Groups?
Presented by
(Abdisamad Abdullahi Abdulle)

2. Processes of project management

3. Ch03: What Are the PM Process Groups?
Planning Process
During the planning process you
Identify What must be done
Who is going to do it
How long it take
How much it will cost
How you run the project
How you communicate and manage
You use the plan to direct, keep track, correct and communicate
Explain how each of these contributes to the growing importance of project management in the business world.

4. Ch03: Project management ?
Work Breakdown Structure (WBS)
WBS is a tool to plan the project activities into parts
Creating WBS helping the project in several ways
It is easier to estimate the time and costs
It is easier to assign work to team members
It allows you to measure progress
WBS contains two kinds of tasks: summary tasks and work packages

5. Ch03: Project management ?
Work Breakdown Structure (WBS)

6. Ch03: Project management ?
The Project Management Process Groups

7. Ch03: Project management ?
Building the WBS
WBS
To build the WBS start with the top level summary tasks.
Identify top level summary tasks as a team
identify work packages as a smaller group
Review and revise as a team
The Launching Process Group does not have a PMBOK counterpart. That’s too bad because it is an important part of getting the project off to a good start.

8. Ch03: Project management ?
Building the WBS

9. Ch03: Project management ?
Defining the WBS

10. Ch03: Project management ?
Building Schedule
This is an important slide. Going to PMBOK looking for a PMLC won’t work. The PMBOK gives you the building blocks and nothing more.

11. Ch03: Project management ?
Building Schedule (Steps)
Specify which tasks have to finish first
Specify which tasks need to start at
same time
Specify the dependencies
Estimate the time to complete each task
Assign tasks to team members
Take to account deadlines and other constraints

12. Ch03: Project management ?
Identifying resources
As a project manager you should understand every persons role and responsibility
Your team members should know the chain of command and understand their own personal role within that chain so
Create responsibility matrix
Review the responsibility matrix
Create project organization chart
Identify the skilled workers you need (Skill matrix)

13. Ch03: Project management ?
Identifying resources

14. Ch03: Project management ?
Identifying resources

15. Ch03: Project management ?

16. Project budget is the total cost of the project
Ch03: Project management ?
Project budget
Project budget is the total cost of the project

17. Ch03: Project management ?
Project Budget

18. Ch03: Project management ?
Project Budget

19. Ch03: Project management ?
Identifying project Risks
Known unknown
-risks can be predicted
Example
Technology may not work or cost more than you expect
Team members located in different areas
Luck of details such as on deliverables or due dates
Limited options such as luck of skilled labor

20. Ch03: Project management ?
Identifying project Risks
unknown unknowns
-Unpredictable risks
Specify a percentage of contingence budget to eliminate the unknown unknowns

21. Ch03: Project management ?
Risk management plan

22. Ch03: Project management ?
Setting up communication plan
Helps you to get the right information to the right people in the most effective way so
Identify your audiences
Define what your audience need to know

23. Ch03: Project management ?
Define what your audience need to know
Who
What
How
Management
Objectives
Project plan
Project progress
Expenditures
Overall results
Sponsor
Weekly 1 to 1 meeting
Functional managers
Skill sets
Milestones
Constraints
Schedules
Bi-weekly
Team members
Assignments
Upcoming tasks
changes
Weekly

24. Quality assurance/Activity Completion
Ch03: Project management ?
Quality Management plan– Consists of:
Quality planning
Quality assurance/Activity Completion
Quality control
Project Quality Management

25. Is there anything about these definitions that surprises you?
Ch03: Project management ?
Project Quality Management – Definition of Quality
Fit for use
Meets all client requirements
Delivered on time within budget and according to client specifications
Is there anything about these definitions that surprises you?

26. Ch03: Project management ?
Project Quality Management – Types of Quality
Process Quality
The quality of the project management process that produced the product, service, or business process
Product Quality
The quality of the deliverables from the project

27. Ch03: Project management ?
Quality Planning
Determine relevant quality standards for the project and what
you can do to satisfy them. The inputs to this process are:
Environmental factors such as agency regulations, rules, standards, and guidelines
Organizational assets such as quality policies, procedures and guidelines, historical data, and lessons learned
Project Overview Statement
Project Management Plan
A Quality Plan documents:
How the quality policies will be met
The metrics that will be used to measure quality
A process improvement program

28. Ch03: Project management ?
Quality Assurance
Apply quality activities so that the project employs the processes needed to assure that quality requirements are met. These can include:
Quality Audits
Process Analysis
Project Quality Management Tools

29. Ch03: Project management ?
Quality Control
Monitor project performance to determine compliance to quality standards and how to eliminate non-compliance. This will be accomplished by using project management tools, templates, and processes.

30. Ch03: Project management ?
Change management plan
In order to manage changes in your project first you have to know what to control such as project scope or requirements (baseline Docs)
Then you decide to add the new requirements or not
Then you need a group that review the change request (change review board)
Then you define a change management process
Then evaluate the impact
Then add to the project plan

31. Ch03: Project management ?
Change management plan