1. Administrative Computing Strategy Project Update Week of April 11, 2005

2. Agenda
Purpose for Project
Goals & Objectives
Project Process & Status
Common Themes
Outcomes & Deliverables
Next steps

3. We Are Doing This Project To…
Develop a comprehensive view of the administrative computing landscape over the next 3-5 years
Work more closely with Business Process Owners, and create the opportunity to improve business processes within and across central administrative units
Enable IS&T to better meet the business and technology needs of MIT
Maximize MIT’s ability to achieve the Institute’s overall mission 

4. This project is focused on: Goals and Objectives
Business processes and systems that are used across the enterprise
Goals and Objectives
Inventory and assess the existing enterprise systems portfolio
Review existing administrative legacy systems and their long-term viability
Evaluate the existing systems against MIT's business and SAP's long-term strategies
Assure that existing and future administrative applications are compatible with MIT's systems architecture
Identify business needs and new opportunities for administrative computing at MIT in collaboration with business process owners
Organize and structure a comprehensive plan to best sequence the work
Identify and measure risks (people, process, and technology) associated with this plan

5. Project Process and Status
Continuous business involvement in project
Preparation
Jan 05 Start
Business & Technical Data Collection
Strategic Planning Process Supports Ongoing:
Prioritization & Decision Making Process
Integration with Business Initiatives
Strategic & Transition Planning
Customer Input
Iterative Refinement
Phase 1 Check-in with Sponsors
Mar 16
Data Analysis & Refinement with Customers
Phase 2 Check-in with Sponsors
Apr 27
Focus is on understanding business needs
Systems decisions will be driven from the business needs
Business process owners will be establishing priorities
Draft Strategy
Strategy Report
Check-in with Sponsors
Jun 20

6. What Are Admin Computing Customers Saying?
“… the regulatory environment is constantly changing. We continue to have to react to federal changes…”
“… there needs to be some kind of ‘centralized ownership’ of the data that circulates around the institute; which would help minimize the duplicate records or improve the staleness of the data.”
“There will continue to be demands for new technology relating to wireless communications, web-based communications and hardware and software improvements.”
“Strategically, we are interested in leveraging any Institute-wide developments or best practice improvements”
“Would like to be able to focus on what is being purchased not on who can approve purchases”
“Improve financial reporting for our primary users by making the reports themselves more informative, more analytical, and more in line with the needs of the users”
“Would like more IT and Business unit integration”
“Department based IT limits integration”
“Constrained resources create a challenge to offering the most modern, supportive I/T resources, which, if available, could enhance our productivity in pursuing our core objectives of maximizing corporate investment in MIT.”
“Continuous upgrade of skills and training is demanding”

7. Common themes from the data
Focus on the Institute’s Mission
Improve / Standardize Business Processes
Willingness to participate in standardizing business processes
Some Existing Systems are Outdated
Demand for Emerging Technologies
Need for Integration
Business Processes
Organizational Implications
Systems and Data
Internal Pressures & Changes (e.g., budget)
External Pressures & Changes (e.g., regulatory)
IT Spending Decisions

8. Outcomes & Deliverables
Primary Deliverable:
Administrative Computing Strategic Plan Document (includes Major Enterprise Systems)
Key Strategic Components:
Technology Strategy
Optimize MIT's implemented SAP
Application Deployment to Users
Portal Strategy
Maintaining Integrity of SAP System
Reporting Strategy
Document Management Strategy (incl. Imaging)
eCommerce Strategy
Project Management
Sample Strategy Statement: Reporting
In all cases Administrative Computing will first look to the MIT developed Data Warehouse for reporting solutions.
In certain cases where reporting requires real-time data solutions or drill down capabilities, reports may be developed in the transactional system
Enabling the strategy will involve the participation of DLC community members in addition to those already collaborating with the Departmental Database Applications Development Project Team.

9. Questions, Comments or Suggestions?
Next Steps
Finalize Key Strategic Components
“Check-in” with ASPCC - April 27th
Align or Integrate Strategic Plans with other MIT Strategic Plan efforts (e.g., Sloan School Strategic Plan)
Integrate data from peer institutions into the Administrative Computing Strategic Plan
Draft strategy document for June 05 presentation
Questions, Comments or Suggestions?
Contact: or x8-8229