1. First Vice Chair Report
January 2010
doc.: IEEE /0076r0
January 2010
First Vice Chair Report
Date:
Authors:
Jon Rosdahl, CSR
Jon Rosdahl, CSR

2. Abstract Patent Slides, P&P updates and opening slides. January 2010
doc.: IEEE /0076r0
January 2010
Abstract
Patent Slides, P&P updates and opening slides.
Jon Rosdahl, CSR
Jon Rosdahl, CSR

3. IEEE-SA Patent Policy Monday: Open plenary January 2010
Jon Rosdahl, CSR

4. Participants, Patents, and Duty to Inform
January 2010
doc.: IEEE /0076r0
January 2010
Participants, Patents, and Duty to Inform
All participants in this meeting have certain obligations under the IEEE-SA Patent Policy. Participants:
“Shall inform the IEEE (or cause the IEEE to be informed)” of the identity of each “holder of any potential Essential Patent Claims of which they are personally aware” if the claims are owned or controlled by the participant or the entity the participant is from, employed by, or otherwise represents
“Personal awareness” means that the participant “is personally aware that the holder may have a potential Essential Patent Claim,” even if the participant is not personally aware of the specific patents or patent claims
“Should inform the IEEE (or cause the IEEE to be informed)” of the identity of “any other holders of such potential Essential Patent Claims” (that is, third parties that are not affiliated with the participant, with the participant’s employer, or with anyone else that the participant is from or otherwise represents)
The above does not apply if the patent claim is already the subject of an Accepted Letter of Assurance that applies to the proposed standard(s) under consideration by this group
Quoted text excerpted from IEEE-SA Standards Board Bylaws subclause 6.2
Early identification of holders of potential Essential Patent Claims is strongly encouraged
No duty to perform a patent search
Slide #1
Jon Rosdahl, CSR
Jon Rosdahl, CSR

5. Patent Related Links Patent Policy is stated in these sources:
January 2010
All participants should be familiar with their obligations under the IEEE-SA Policies & Procedures for standards development.
Patent Policy is stated in these sources:
IEEE-SA Standards Boards Bylaws
IEEE-SA Standards Board Operations Manual
Material about the patent policy is available at
If you have questions, contact the IEEE-SA Standards Board Patent Committee Administrator at or visit
This slide set is available at
Slide #2
Jon Rosdahl, CSR

6. Call for Potentially Essential Patents
January 2010
If anyone in this meeting is personally aware of the holder of any patent claims that are potentially essential to implementation of the proposed standard(s) under consideration by this group and that are not already the subject of an Accepted Letter of Assurance:
Either speak up now or
Provide the chair of this group with the identity of the holder(s) of any and all such claims as soon as possible or
Cause an LOA to be submitted
Slide #3
Jon Rosdahl, CSR

7. Other Guidelines for IEEE WG Meetings
January 2010
doc.: IEEE /0076r0
January 2010
Other Guidelines for IEEE WG Meetings
All IEEE-SA standards meetings shall be conducted in compliance with all applicable laws, including antitrust and competition laws.
Don’t discuss the interpretation, validity, or essentiality of patents/patent claims.
Don’t discuss specific license rates, terms, or conditions.
Relative costs, including licensing costs of essential patent claims, of different technical approaches may be discussed in standards development meetings.
Technical considerations remain primary focus
Don’t discuss or engage in the fixing of product prices, allocation of customers, or division of sales markets.
Don’t discuss the status or substance of ongoing or threatened litigation.
Don’t be silent if inappropriate topics are discussed … do formally object.
See IEEE-SA Standards Board Operations Manual, clause and “Promoting Competition and Innovation: What You Need to Know about the IEEE Standards Association's Antitrust and Competition Policy” for more details.
Slide #4
Jon Rosdahl, CSR
Jon Rosdahl, CSR

8. Other Documents and WebPages to Review
January 2010
Other Documents and WebPages to Review
Please review the documents at the following links: -  IEEE Patent Policy -  -  Patent FAQ -  -  LoA Form -  -  Affiliation FAQ -
-  Anti-Trust FAQ -  -  Ethics -  -  IEEE Working Group P&P -     
New 802 WG P&P:
New 802 LMSC P&P:
New 802 LMSC OM:
Jon Rosdahl, CSR

9. Mid-week Plenary (Wednesday)
January 2010
Mid-week Plenary (Wednesday)
Policy and Procedures Update
Jon Rosdahl, CSR

10. Current Status of 802 WG P&P
January 2010
Current Status of 802 WG P&P
Nov 20, 2009: 802 EC approved new P&P for all WG
Nov 28, 2009: Edits done per motion from EC approval
Jon Rosdahl, CSR

11. Status of 802.11 Operation Manual (OM)
January 2010
Status of Operation Manual (OM)
802 WG P&P
WG P&P
WG OM
Starting with the WG P&P
Divided into the 802 WG P&P and WG OM
Jon Rosdahl, CSR

12. Value of 802.11 WG Operation Manual
January 2010
Value of WG Operation Manual
The WG OM is not an exhaustive list of rules.
The WG OM is actually a summary of normal operating guidelines which the WG group operates.
The OM describes the Hierarchy of the set of precedent rules that we are obligated to operate under.
(i.e 802 WG P&P, IEEE-SA rules, Computer Society rules etc.).
Describes tasks and common logistics
Describes the voting rights and attendance guidelines
Describes how groups are formed and operated.
Jon Rosdahl, CSR

13. Mid-week Plenary (Wednesday)
January 2010
Mid-week Plenary (Wednesday)
Registration Processes
Jon Rosdahl, CSR

14. Why Register Early? Individual Discounts for registering Early
January 2010
Why Register Early?
Individual Discounts for registering Early
WG able to control Costs
Increased cost for last minute changes:
Meeting space
F&B
AV – Power – Projectors - Screens
Penalties for Missing a room block
We watch the block very closely.
Hotels do not allow Early booking without room block commitments.
Significant penalties for not getting room-nights.
Leadership works to find savings and pass them on to the group.
Jon Rosdahl, CSR

15. Why do we have Room-block requirements?
January 2010
Why do we have Room-block requirements?
In order to schedule a Hotel venue more than 90 days in advance, you must provide a guarantee of how many people will attend.
For this venue, without a room-block commitment:
Room Rental: $400,000
F&B Minimum: $150,000
Approx Cost per person if we had 450 attendees = $1200
(does not include additional charges for AV, Internet, Power, etc).
Meeting our commitment is critical:
Substantial fees for not meeting commitment (e.g. pay the missing nights charges plus a penalty)
Jon Rosdahl, CSR

16. How can I help and reduce my costs?
January 2010
How can I help and reduce my costs?
Register Early
Stay in the hotel venue
Register for hotel early
Any problem with getting hotel contact the meeting planners
Don’t waste food
Enjoy “A” cookie
Don’t waste bandwidth
Do updates and non-IEEE file transfers at home.
Jon Rosdahl, CSR

17. January 2010
Extra Early Registration IEEE 802 Wireless Interim Meeting May 2010 China World Hotel, Beijing, China
Register for Beijing and get VISA process going ASAP. 
Most attendees will require a VISA to enter China
Registration link (See IEEE website)
Invitation letter will be sent after you register
Remember that Cancellation without any penalty is permitted until the end of March. 
Expect a time lag between registration and getting the invite letter.
Jon Rosdahl, CSR

18. January 2010
References
Jon Rosdahl, CSR