1. PRESENTATION DATED 19 December 2018
KLIPFONTEYN ESTATE
PRESENTATION
DATED 19 December 2018

2. Content Management System
Motivation for a Risk Assessment Management System
Risk Assessment Methodology
Fire Prevention Actions
Security /Access control options

3. Management System
All owners (Houses; Plots) are shareholders of the estate. Holding the same value.
VISION :
An aspirational description of what the business would like to achieve or accomplish in the mid-term or long-term future.
In the absence of a Vision identified elements from the Constitution guide the action plans
VALUES :
A declaration that informs the company’s shareholders and staff about the top priorities and the core beliefs of the company
In the absence of a Value Statement identified elements from the Constitution guide what core beliefs should be incorporated in the business.
MANAGEMENT SYSTEM :
A management system is the way in which an organization wishes to manage the inter-related parts of the business in order to achieve the objectives. The method used is Risk Assessment which is the identification of hazards that could negatively impact on an organization's ability to grow the business.

4. Motivation for Risk assessment Management system
The method used is Risk Assessment which is the identification of hazards that could negatively impact on the organization's ability to achieve targets and objectives and to grow the business.
RISK ASSESSMENT ADVANTAGES:
Responsible way to set targets and objectives
All shareholders participate or are prompted to participate to identify hazards
More efficient use of resources and improved financial performance,
The Vision targets and objectives, as well as prioritised Values Statements are incorporated in the methodology
Safety Protection of People Environment Protection of the Environment
Financial - Responsible Financial Quality - Increased capability to deliver Management consistent and improved services and products. Increasing value to customers and all other stakeholders.
When a new method or equipment is implemented a Risk Assessment is conducted which will identify possible effects on:
Financial - cost to maintenance
Impact on individual shareholders

5. Risk Assessment Methodology
Identify Activities, Services or Facilities
Identify the Type of Hazard and the Hazard
Identify Cause of Hazard
Identify Risk Effect
No:
ACTIVITIES SERVICES FACILITIES
Safety Environment Financial Quality
HAZARDS
CAUSE OF HAZARD
RISK EFFECT 1
Access to the Klipfonteyn Estate S
Illegal access onto HOA areas
Multiple Access points - Private, Sales, Multiple walkthrough points onto green areas by poachers, pedestrians and cyclers; Possible hide aways in green areas by poachers, pedestrians and cyclers;
Possible Theft, Fatalities, Injuries

6. Risk Assessment Methodology
Exposure
Probability
Consequence
Risk Rating
Risk Assessment Methodology
RISK RATING
Exposure x Probability x Consequence

7. Risk Assessment Methodology
Identify Activities, Services or Facilities
Identify the Type of Hazard and the Hazard
Identify Cause of Hazard
Identify Risk Effect
Conduct the Pre-Mitigation Risk Rating
Calculate the Risk Rating
No:
ACTIVITIES SERVICES FACILITIES
Safety Environment Financial Quality
HAZARDS
CAUSE OF HAZARD
RISK EFFECT
PRE-MITIGATION RISK RATING
RATING
Exposure
Probability
Consequences 1
Access to the Estate Klipfonteyn S
Illegal access onto HOA areas
Multiple Access points - Private, Sales included, Multiple walkthrough points onto green areas by poachers, pedestrians and cyclers; Possible hide-a ways in green areas by poachers, pedestrians and cyclers;
Possible Theft, Fatalities, injuries 10 6 40
2400

8. Risk Assessment Methodology
Identify Activities, Services or Facilities
Identify the Type of Hazard and the Hazard
Identify Cause of Hazard
Identify Risk Effect
Conduct the Pre-Mitigation Risk Rating
Calculate Risk Rating
Identify Legal Require-ments
Identify Current Controls
No:
ACTIVITIES SERVICES FACILITIES
Safety Environment Financial Quality
HAZARDS
CAUSE OF HAZARD
RISK EFFECT
PRE-MITIGATION RISK ASSESSMENT
RATING
CONTROLS
Exp.
Prob
Conq
Legal and Other Requirements (constitution)
Current 1
Access to the Estate Klipfonteyn S
Illegal access onto HOA areas
Multiple Access points - Private, Sales included, Multiple walkthrough points onto green areas by poachers, pedestrians and cyclers; Possible hide-a ways in green areas by poachers, pedestrians and cyclers;
Possible Theft, Fatalities, injuries 10 6 40
2400
Municipal Bylaws; HOA Constitution
Owners report to a WHATSAPP group; Entrance Camera

9. Risk Assessment Methodology
Conduct Post- Mitigation Risk Rating
Calculate New Rating
Identify Objectives and Targets
Draw up Management Plan
POST-MITIGATION RISK RATING
NEW RATING
OBJECTIVES
TARGETS
MANAGEMENT PLAN
Exp.
Prob
Conq
WHO
WHAT
DATE
RESOURCES
Measuring
Monitoring 10 3 40
1200
Safety of Occupants and properties
1. Introduce an Awareness Campaign on possible theft and housebreakings and possible actions Investigate the possibility of a Notice board with safety awareness actions at the entrance Develop a scope for 360 degree Security
1. Chairperson with inputs from Trustees Chairperson Trustee (A. Mostert)
1. Every property owner to receive an awareness document. The content should include: Property owners to inform houseguests to be aware of their safety risks Important to communicate incidents with other property owners Investigate the possibility of a Notice board with safety awareness actions at the entrance Develop scope for 360 degree security and circulate to Trustees for input Contact Security Companies for tenders
Trustees; Equipment (Camera) Risk Assessment

10. RISK LEVEL with possible mitigating action implemented
Risk Assessment Methodology
RISK LEVEL with possible mitigating action implemented

11. Fire Prevention Actions

12. Security /Access Control options
Security option
Description/Alternatives
Post Mitigation (estimate)
Installation
Cost
Monthly Cost - (Guarding & Maintenance)
Home Owner Self- Security
Every Homeowner Install own security
TBD
Owners cost
Owners Cost
Home Owner Self- Security - Trustees responsible for green areas on behalve
Owners cost + corporate cost dependent on the method decided upon
Full Security - Klipfonteyn area managed by Security Company
Possible Sub options to be investigated which will have the same risk result
101
±R60000/month
1. Full security fence suported by either Cameras or Alarms
This option was investigated but there are other legal and practical facts to be considered
2. Full system without electric fence but with either Cameras or Alarms as monitors
4. Full system with only fences all around with gates at entrances.
5. Full system with fences and electronic fence on seefront
CCTV cameras Security - Klipfonteyn area managed by Security Company
±16 Camaras managed by security companny
Community Informants reporting incidents/intrusions
Informance from the different communities reports to a internal agent
Community/Security company reporting incidents/intrutions