1. Proposed Measure P Project Planning Timeline
Presentation to the Board of Trustees
Dr. PK Diffenbaugh, Superintendent
Brett W. McFadden, Associate Superintendent / CBO
November 1, 2016

2. What we will cover tonight
Proposed project input, review, and adoption timeline
Maximizing the Facilities Advisory Committee
Encouraging public engagement
Developing an effective project planning, design, and delivery model

3. Project Prioritization Timeline
Draft
November 9th—Facility Advisory Committee (FAC) meeting
Review board approved criteria matrix (Health and Safety, Equity, Student Achievement, Community Benefit, Leverage Additional Funding)
Use criteria matrix to analyze staff projects within Board approved categories (Infrastructure upgrades, Facility upgrades, Athletic facilities, Instructional facilities)
Allow for public comment at the start and end of meeting

4. Project prioritization (Cont.)
Board meeting and review
November 15th—Board Meeting
Board review and discuss
Provide direction on draft FAC project list
Solicit public feedback at board meeting
Solidify Next Steps re: FAC and staff analysis
Notify public regarding December FAC meeting
Televise FAC meeting
Public notification provided

5. Project prioritization (Cont.)
December 1 FAC meeting
December 1st—FAC meeting
Review board comments and direction
Receive staff list of potential projects with initial cost estimates
Use criteria to draft Projects in priority order
Allow for public comment at the start and end of meeting
Meeting televised and notification provided

6. Project prioritization (Cont.)
December 6 board meeting
December 6th—Board Meeting
Board reviews and provide feedback on FAC priority project list
Draft cost estimates provided
Solicit public feedback
Solidify next steps in decision making process for possible project list adoption on December 13 board meeting
Provide notification to the public

7. Project prioritization (Cont.)
December 13 board meeting
December 13th—Board Meeting
Review updated project (based on Dec 6 board meeting)
Solicit public feedback
Potential vote to accept project list
Provide board draft planning and design timeline

8. Timeline overview

9. Project planning Examples of tasks: January – June 2017
Architects assigned to specific projects
Architects and staff engage school sites and communities on design input
Project planning and staging – reviewed by the board
School staff and communities provide feedback on initial designs
Board review and approval of designs
Design plans submitted to state for approval
Board approves various construction firms / vendors via competitive selection process
Draft project construction timelines developed with school site input
Measure P Citizens’ Oversight Committee will conduct project expenditure review and fiscal accountability over course of all project implementation
Board and community will receive ongoing project updates through the entire process