1. Business Letters

2. Business Letters
When you write a letter to a friend, the letter can be relaxed and casual. However, when you type up a professional letter, called a business letter, there are certain guidelines that you need to follow. It is completely acceptable to type a warm, friendly correspondence to a business. The key is to do so following the proper letter format.

3. #1 Letterhead Usually Preprinted Displays Includes a Logo
Official Business Name
Street Address
Web Address
Address
Telephone and Fax Numbers
Includes a Logo

4. #2 Dateline Formatted with date written out Don’t use:
Example: April 20, 2019
Don’t use:
th, rd, or st after dates

5. #3 Inside Address A quadruple space after dateline (enter 4 times)
Address of recipient (who you are writing the letter to) First and last name, title, Company, address, city, state and zip code
Single spaced
Include the courtesy title
Mr., Ms., Mrs., Dr., or Professor

6. #4 Salutation A double space after inside address. (Enter 2 times)
Greeting
Type “Dear Mr. Smith”.
Be sure to use the last name and courtesy title.
Do not use the first name.

7. #5 Body of Letter A double space after the salutation. (Enter 2 times)
The purpose of the letter.
Should be clear and concise, with more than one paragraph.
Single spaced with double spacing between paragraphs.

8. #6 Complimentary Close
Typed a double space below the last line of the letter. (Enter 2 times)
May be formal
Very truly yours
Best regards
May be informal
Sincerely
Cordially

9. #7 Signature Line
Typed a quadruple space below the complimentary close. (Enter 4 times)
Name and title of person.
Name, title
Organization information a single space below the name and title.

10. Signature Block Signature of person letter is from Sincerely
Suzette Timothy
Business Instructor

11. #8 Reference Initials
Typed a double space below the signature line. (Enter 2 times)
The initials of the typist.
Both upper case ST

12. #9 Enclosure Notation
Typed a double space below reference initials. (Enter 2 times)
Notation can be enclosure or attachment

13. Business Letters
Block & Modified Block

14. Business Letters Block Style Business Letter
Date, paragraphs, complimentary close, signature line and reference initials are lined up at the left margin.

15. Business Letters Modified Block
Dateline, complimentary close and the signature line are moved over. (To do this tab over 6 times.)

16. Business Letters Open Punctuation Mixed Punctuation Example: Example
Write this on the back of your Letters Notes paper. You need to know this information!
Business Letters
Open Punctuation
Example:
Dear Mr. Timothy
Sincerely
Mixed Punctuation
Example
Dear Mr. Timothy:
Sincerely,

17. Business Letter vs. Memo
Can you see the difference?

18. Memorandum The term "memorandum" can be used instead of "memo“.
A memo is generally not as formal as a written letter.
However, it is certainly not as informal as a personal letter.

19. Memorandum
The tone of a memo is generally friendly as it is a communication between colleagues.
Keep the memo concise and to the point.
If necessary, introduce the reason for the memo with a short paragraph.

20. Memorandum
Use bullet points to explain the most important steps in a process.
Use a short thank you to finish the memo. This need not be as formal as in a written letter.

21. Memorandum/Memo Use a 2-inch top margin. Heading lines ALL CAPS
Informational lines are aligned on the left (by using tabs.)

22. Memorandum/Memo Paragraphs are aligned at the left margin.
Typist should key his/her initials at the left margin a double space below the body of the memo.

23. Letters/Memos

24. References
How to Type a Professional Letter | eHow.com letter.html#ixzz1FSumSWlw
FBLA Format Guide 2010