1. Grauer and Barber Series Microsoft Excel Chapter One
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2. Spreadsheet or Worksheet
Column
Simulates an accountant’s ledger
Row
Formula
Function
Text or Constant
Values or Numbers
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3. Row and Column Headings
Rows are shown horizontally
In range of 1 to 65, 536
Columns are shown vertically
In range of A to Z
AA to IV (up to 256 columns)
Row
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4. Formulas, Functions, and Constants
Formulas and functions are used to carry out computations.
Formulas begin with an = sign example: =a2+a3
Enter formulas with considerations of arithmetic operations
Parenthesis
Exponents
Multiplication/Division (Left to right)
Add/Subtract
Use function paste to enter functions or type function into cell directly – example =sum(a2:a4)
Constants are data items entered in cells that do not change
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5. Introduction to Microsoft Excel
Toolbars
Formula Bar
Worksheet Tabs
Active Cell
Status Bar
Worksheets are saved with xls extension
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6. Hands-On Exercise One
Download data files from Prentice Hall web site
Use start, programs, excel and enter Microsoft Excel
Use File, Open and open a file from your disk
Move around in the spreadsheet
Change data in cell and press enter
Review results
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7. Hands-On Exercise One Use Help, Show the office assistant for help
Use File, Save to save changes to the file
Use File, Print to print the spreadsheet
Use File, Close to exit the spreadsheet file
Use File, Exit to Microsoft Excel Product
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8. Modifying the Worksheet
We can change a cell by retyping content and press enter
We can also press F2 (function key) and edit the cell and press enter
We can also add or delete columns and rows
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9. Hands-On Exercise Two Use File, Open to open a file on disk
Use File, Save as and save the file under another name
Use Edit, Delete to remove a row or column
Use Insert, Rows to add rows
Use Autocomplete feature
Use Tools, options, view tab to show formulas
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10. Hands-On Exercise Two Use File, Page Setup to change page items
Margins
Header/Footer
Sheet
Use File, Print Preview
to display WYSIWYG
Use Insert, Worksheet to enter a new worksheet
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