1. EMS Awareness Training Fort Hamilton
“Plan Do Check Act”, taken from:
Environmental Management Systems:
An Implementation Guide for
Small and Medium-Sized Organizations
Second Edition
NSF International
Ann Arbor, Michigan
January 2001
Page 6

2. Army Environmental Management System
“Our goal is to actively promote mission readiness by continually upgrading environmental performance across Army Installations. We want to improve the way environmental management supports the Army’s mission. Therefore, I am directing that Army installations adopt the internationally recognized management system standard, ISO 14001, as a goal. Implementation of the standard will be incremental. It will be consistent with available funds and the requirements of Executive Order 13148, Greening the Government Through Leadership in Environmental Management.”
– Raymond J.Fatz
Deputy Assistant Secretary of the Army,
(Environment, Safety and Occupational Health)
13 July 2001
Slide taken from DENIX website, PowerPoint Presentation titled:
Develop an Awareness of the Environmental Management System (EMS)

3. The EMS is:
Based on ISO – “The environmental management system requirements specified in this International Standard do not need to be established independently of existing management system elements. In some cases, it will be possible to comply with the requirements by adapting existing management system elements.”
A continual cycle of Planning, Implementing, Reviewing and Improving (“Plan, Do, Check, Act”)
A framework that allows an installation to control the effects its operations have on the environment and continually improve its practices
An outline to systematically identify and reduce the installation’s environmental impact
People and their actions, not their words or hopes
A management system that can be adapted for use in areas other than environmental management
Idea/info taken from Air Force Awareness training “cd version” &
Quote from ISO Standard, Introduction page vii &
From EPA’s EMS 101, Introduction to Environmental Management Systems: Module 3, Scene 3

4. EMS Components Environmental Policy Planning
Implementation & Operation
Checking & Corrective Action
Management Review
Picture/Flow Chart taken from:
U.S. Army Environmental Management System Implementers Guide
Version 2.0
October 2004
Page 1-2

5. Environmental Policy
Environmental Policy
The environmental policy is a statement of goals regarding the environmental performance of the installation.
- Environmental compliance
- Pollution prevention
- Minimize environmental impacts
- Continual improvement
Idea/info from the ISO Pocket Guide, Fort Lewis

6. Planning Environmental aspects and impacts
- Aspects: Those activities which have the potential to impact the environment
Environmental objectives and targets
- Environmental goals derived from the environmental policy and significant aspects
Legal and other requirements
- Laws, regulations, Executive Orders, etc.
Environmental management programs
- Programs to achieve objectives and targets

7. Aspects & Impacts Aspect (cause) Impact (effect) Aspects = cause
Impacts = effect
EMS focuses on Aspects that can be controlled
Aspect (cause) Impact (effect)
Planning
Solid waste generation - disposal of office paper
Use of landfill space
Air emissions - boilers
Degradation of air quality
EPA’s EMS 101: Introduction to Environmental Management Systems
Module 2, Scenes 28 and 30 &
Draft Fort Detrick Training
Oil and gasoline spills
Soil and/or groundwater contamination

8. Significant Environmental Aspects at Fort Hamilton
Planning
Underground Storage Tanks
Hazardous Materials Storage
Solid Waste Disposal
Historic Property
Air Emissions

9. Implementation & Operation
Structure and Responsibility
– Success is related to putting the right people & resources in the right place at the right time
Training and Awareness
– All employees must be aware of:
a Environmental impacts of their work
a Importance of conformance
a Benefits of improved performance
a Potential environmental consequences of departing from procedures
– The need for further training is tied to significant impacts
Communication
– Good communication, both internal and external, is essential for implementing EMS
EPA’s EMS 101: Introduction to Environmental Management Systems
Module 3, Scene 3 &
Introduction to the Army Environmental Management System,
Army Audit Agency Training; Dr. Jean Shorett &
U.S. Army Environmental Management System Implementers Guide Version 2.0

10. Implementation & Operation (continued)
Documentation
– Provides a written description of EMS and directions for how things should be done
Document Control
– Procedures for document control focus on locating current materials and avoiding confusion with outdated material
Operational Control
– Standard Operating Procedures (SOPs)
– Keep the system on track enabling mission priorities
– User-accessible for full effectiveness
Emergency Preparedness
– Procedures focus on identifying and responding to accidents or emergencies & preventing and mitigating their impacts

11. Checking & Corrective Action
Monitoring and measurement
- Track objectives & targets
- Track performance & controls
- Evaluate regulatory compliance
Non-conformance and preventive and corrective action
- Procedures for determining cause of nonconformance, mitigating damage, & eliminating the cause
Records
- Demonstrate conformance of system and are traceable, retrievable, & protected
EMS Audit
- Should reflect importance of activity and be comprehensive

12. Management Review Items to be reviewed: Audit results Policy
Environmental objectives and targets
Preventive and corrective action implementation

13. Benefits of an EMS Instills the Army environmental ethic
Proactive vs. Reactive – reduces liability and improves performance
Improves employee awareness of environmental issues and responsibilities
Facilitates the integration of environmental management into all missions
Prevents pollution and conserves resources
Minimizes accidents and problems, or lessens impact and response time if they do occur
Slide taken from DENIX website, PowerPoint Presentation titled:
Develop an Awareness of the Environmental Management System (EMS) &
EPA’s EMS 101: Introduction to Environmental Management Systems &
August_8_ EMS Implementation Steps and System Benefits

14. Possible Costs & Challenges
Senior management MUST be committed and provide resources
Internal resources, including management and employee time
Facility personnel will likely require additional training
Technical resources to analyze environmental impacts and improvement options
New technologies to support objectives and targets
A long-term commitment to the EMS is required for success
Personnel may be resistant and view EMS obligations as “not part of my job”
Improvement depends on changing attitudes and behaviors
Implementing the EMS is a process, not an end result
EPA’s EMS 101: Introduction to Environmental Management Systems
Module 4, Scene 6

15. Things You Can Do Know How Your Job Can Impact the Environment
– Determine the possible environmental impacts of your activities
Work Procedures
– Review the most current procedures, objectives and targets, ensure they are understood and easy to locate
Emergency Response Procedures
– Know what to do in the event of an emergency
Reduce your use of resources
- Water and electricity – turn off when not in use!
Reuse materials
- Office supplies – reuse extra pages as scrap paper

16. More Things You Can Do... Recycle Purchasing Report spills to the PMO
- Scrap metal, aluminum cans, plastic and glass bottles
Purchasing
- If you purchase items, purchase them in accordance with the Affirmative Procurement Plan (buy recycled products!)
Report spills to the PMO
Where to find more information on EMS
– EMS Program Manager, Jennifer Pipe
– DPW Environmental Division Chief, Peter Koutroubis
– Supervisor
– DPW Intranet – when available
Ideas from Draft Fort Detrick Training

17. EMS Documents to Review
The following EMS Documents should be reviewed by all Fort Hamilton personnel:
EMS-100, Environmental Management Manual
- This Manual provides an overview of the implementation of the EMS.
EMS-230, Environmental Communications
- This procedure is applicable to all personnel communicating with other employees, supervisors and environmental personnel regarding environmental issues or concerns.
EMS-235, Identification and Incorporation of Legal and Other Requirements in Contract and Work Specifications
- This procedure applies to work projects processed and/or managed by DPW Divisions; AND to persons involved in the preparation and review of project descriptions and/or contract specifications for planned work projects.
EMS-240, Document Control
- This procedure applies to personnel involved in creating, maintaining, revising and using documents associated with environmental issues. Documents to which this procedure applies are manuals such as the Environmental Management Manual, EMS procedures and work instructions or SOPs.

18. Summary
“The importance of the Army’s mission and transformation demand a commitment to continual improvement in management practice. The purpose in adopting this standard is to use best-in-class business practices to enhance the Army’s overall mission performance. This confirms the Army’s commitment to reducing risk and pollution and to sustaining compliance.”
– Raymond J. Fatz
Deputy Assistant Secretary of the Army,
(Environment, Safety and Occupational Health)
13 July 2001