1. ICS Integrated Corrections System
State of Wisconsin
Melanie Pederson
ICS Business Change Manager
May 1, 2006

2. Wisconsin DOC Adult Institutions Community Corrections
House 21,500 inmates
38 institutions and centers
Community Corrections
Manage 71,000 adults and juveniles under community supervision
Probation, parole and extended supervision
Juvenile Corrections
House 570 youthful offenders
Three custodial facilities
DAI
6 maximum, 10 medium, 3 minimum institutions
16 minimum security centers
1 secured detention facility
2 program facilities WRC and Sandridge
DCC 8 regions
120 field offices
1200 plus field agents
DJC
3 secure custodial facilities
1 treatment facility
Short Term Intensive outbound program
Sprite – support, pride respect, initiative, training, education

3. What is the ICS Project?
Replace five legacy offender information systems with one web-based application
Build a foundation for future DOC application development
Build a single source of decision support information across all three divisions
Complete four phases over four years
Support ASCA performance standards
Purchased existing ICS application software and work with Marquis to customize to meet WI business needs.
Implement across the three divisions
Provide consistency and automation of business process
Fixed price contract with a fully defined set of deliverables to reduce risk from a time and materials contract.
Technical project managers
Application Readiness
Data Readiness
Quality Assurance
Infrastructure
Deployment
Legacy Transition
Document Management
Data Warehouse
6 Division Project Managers
3 DAI, 2 DCC and 1 DJC

4. ICS Project Phases & Timeline
Phase 1a Institution Operations
May 2005 through April 2007
Phase 2 Community Supervision
August 2006 through January 2008
Phase 3 Offender Financials
June 2007 through October 2008
Phase 4 Juvenile Corrections
March 2008 through July 2009
Phased Deployment
1aa replaces CIPIS (corrections Integrated Program Information System)) – mainframe system on incarcerated and intensive sanctioned offenders developed in the 1980’s by DOC. 95% of the statistical reports presented to the governor, Legislature, etc., come from this system.
EOI, FSR, ICC, IMT, ISS, ODA, ORP, OTC, OTR, IJP, PCA
This release also includes Inmate external movement and count
Classification
Programs
Parole hearings
Phase 1ab – IPT, ISS
incident and conduct reports
internal movement, counts and status
Phase 1ac – ISS
Property
Phase 1ad – IVT
Visitation

5. Where We Are Now Completed all of the JAD sessions for the 14 modules
Quality Assurance & DOC Workgroups testing customized software changes until June 2006
Unit Acceptance Testing Aug – Sept 2006
Pilot Testing Sept – Oct 2006
Phased Implementation for Adult Institutions starts December 4, 2006
Start planning for start of Phase 2
SSMES and SMES in ICS workgroups
Prepare business process documents
Conduct preJAD session
Participate in JAD session
Conduct Post JAD session
review and comment on software changes based on JAD session
prioritize functional requirements
finalize drop-down lists
Complete User acceptance testing
Develop new business process documents
Help develop training plans.
Start Planning Process for Community Operations
Interstate Compact, connections to other agencies, time computation, pre sentence investigation reports 5

6. Lessons Learned Allow more time for the JAD sessions
Drive JAD session from the Business Process Documentation, not the software
Determine effective use of Quality Assurance
Expand and improve our communications and union involvement process
Provide clearer and stronger scope management
Create a common schedule at the project onset
Need for ‘smart’ flexibility