1. Staff Advisory Team Meeting #3 September 6, 2018
New Agency Proposal for San Mateo County
Staff Advisory Team Meeting #3 September 6, 2018
August 2, 2018

3. C/GAG Briefing Report Out
C/GAG Meeting August 17th.
Ellen Cross, Sandy Wong
Water Committee Expressed Confidence
Asked for Schedule when SAT will come to City Councils, Water Committee and Board of Supervisors
Flyer Text Updated
Staff Reports for City Agendas
Funding acquisition should drive the discussions for New Agency

4. Update on August 30th City Information Gathering Meeting
10 attendees from the following cities:
Atherton
Menlo Park
Redwood City
San Carlos
8 SAT members attended
What level of involvement does the SAT want in these meetings? Transparency, not aligned on a new agency. vs extending

5. Question 1: Have you considered how a new Countywide agency may benefit your jurisdiction’s efforts?
Having a coordinated effort will help get more projects done
Better information and data sharing
Some maintenance efforts are useless unless other jurisdictions are involved (drainage ditch that is cleaned out in one city will only be beneficial if the city downstream helps out to)
Valuable to have one approach to flood control and SLR in the county
People saw the benefits. Flood Control and SLR singular approach

6. Question 2: What is your jurisdiction currently doing to address flood control and erosion resiliency? Sea level rise? Regional stormwater management?
Private development applications
Updating General Plan
Upgrading pumping stations
Partnering with Safer Bay
Preventative maintenance program in San Carlos
Bay Front Canal
Making developers;

7. Question 3: How does your city plan to pay for these flood mitigation efforts? (General fund, grants, etc. Annual budget size?)
Most funds are from General Fund
Grants
Funding is limited for many of the cities
Grants: has anyone been successful? 11M grant from Caltrans. Not tons of success.

8. Question 4: What is your recommendation for forming agency
Question 4: What is your recommendation for forming agency? (Similar to the Transportation Authority? Similar to a Flood District like Santa Clara Valley Water?)
Be cautious of overlap/conflicts with exiting agencies
Add this entity to an existing entity (C/CAG, Port Authority, Harbor District)
Whatever will be able to get funding
Simple, a-political, nimble
Clear objectives (SLR? Flood control? Both?)
Understand functions
Understand benefits to each city; coast vs shoreline; hills vs flatlands
A-Political. Not happy with the Jackie Spears video. Need to understand the functions. Inventory City by City and propose how each agency benefits. Surprised Port Authority/Harbor District was interested.
Erica: 6-7 projects

9. Question 5: What functions do you think the new agency should/should not include within its scope of work?
SHOULD
Tools for FEMA mapping
Public Outreach
Guidance documents
Maintenance routines
Funding
SHOULD NOT
Land use

10. Question 6: What information do you need to help in your decision-making process?
Clarity about what the agency would be addressing
What is the governance? (Membership? JPA?)
What is in it for the residents, each city?
What will each city receive for the amount they fund?
What kind of projects? (Large levee? Stormwater?)
Example staff report
What is the scope of responsibility?
Who is in charge/making decision?
Functions chart. Example staff report. Need to follow up with C/CAG example staff report.

11. Next City Input Meetings
Groups 3 and 4: Monday, Sept 10
Group 3: San Bruno, South San Francisco, Colma, Brisbane
Group 4: Woodside, Portola Valley, Hillsboro
Groups 5 and 6: Tuesday, Sept 18
Group 5: Half Moon Bay, Pacifica
Group 6: Burlingame, Foster City, Millbrae, San Mateo

12. Updated Proposal Framework
Incorporated comments received by the SAT
Included Phases 1, 2, and 3 and updated goals
Added Process Diagram
Developed in response to Water Agency: New Agency, or Expansion. New agency will do these goals, but the Cities will need to visualize what the agency is going to do

13. Phase 1: Research and Development of a New Agency
Goal 1: Evaluate options for the assignment of County-wide responsibility for policies, planning and project implementation for flood and shoreline protection. (July – December 2019)

14. Phase 2: New Agency Formation
Execute New Agency Formation if Goal 1 Succeeds (January 2019 – December 2019):

15. Phase 3: Agency Operations and Implementation Plan and CIP Development:
To Be Implemented by New Agency:
Goal 3: Optimize Funding Opportunities to Assist Member Agencies with Implementing Successful Flood Management Strategies and Related Programs (FY19 / Updated Annually)
Goal 4: Create a Capital Improvement Program to Plan, Build and Maintain Projects to Improve Flood, Sea Level Rise, and Regional Stormwater Resiliency Projects (FY19 / Updated Annually)
Goal 5: Facilitate Stakeholder Collaboration to Ensure Multi-Jurisdictional and Regional Resiliency (FY19 / Updated Annually)
First on everyone’s list.

16. Phase 3: Agency Operations and Implementation Plan and CIP Development (continued)
Goal 6: Provide a Forum to Educate on Flood and Shoreline Protection and Provide a Clearinghouse for Sharing Information (FY19 / Updated Annually)
Goal 7: Facilitate Development of Legislation and Regulatory Policies and Actions for Flood and Shoreline Protection (FY19/Updated Annually)

17. Developed graphic in response to the Water Committee.

18. Governance Criteria Matrix
Questions that Influence Governance
New Agency vs. Existing Agencies
Will Functions Overlap with Existing Agencies?
Is New Agency Necessary if Existing Agencies Can Effectively Take On?
Draft Criteria Matrix

19. Governance Questions
Should Agency Implement, Own and Maintain Projects.
Or only acquire funding and plan projects?
Ability to contract = legal entity
Should Agency identify SLR criteria?
Should it have authority to enforce criteria?
Should Agency be able to tax or generate revenue?
Assessment District/Property Related Fee?
Should Cities have a decision-making role in New Agency?
Board of Elected Officials? All Cities, or Representative Cities?
If so, what is the right construct?

20. Draft Governance Criteria
Ease of Establishment
Ability to Leverage State and Federal Funding
Legal Authority
Ability to Contract, Own Property
Land Use Authority
Financing
Tax or Revenue Stream
Decision Making/Governance
Ability to Expand/Adapt

21. Matrix Approach Define Governance Structures: Focused on New Agency
Draft Criteria Review
Relative Scale for Each Criteria:
Least Ability to Greatest Ability
Color Coded
Can be Numerically Scored if Useful
See Handout