1. Information packages for Dean/Associate Dean/Academic Coordinator
Welcome:
Welcome in your new academic management role! Here you will find what you need to know to start in your new role. The different modules will be introduced by different people, and offered to you throughout the following year based on when you need what information.
Who is this information relevant for:
Dean/Associate Dean/Academic Coordinator
Relevant contact persons/core staff:
Dean´s advisor and Programme Administration

2. Overview of all information packages
Introduction
Annual Wheel & Portfolio Process
Student Evaluations
Business Unit & Market
Learning Lab
Accreditations & Assurance of Learning
Programme & Course Quality Assurance

3. What is relevant for which AD/ACs?
Programme area:
Bachelor
Master of Science
Executive
PhD
 Responsible departments
Information items:
13 programmes
7 programmes
EMM, EBM, EMBA, EMME, MBA-Fudan, ESP
6 tracks/ADs
Provided by:
1. Introduction / About the role X
Dean, Dean´s advisor
2. Annual Wheel / Portfolio Process
3. Programme and course quality assurance  X X 
Programme administration
3.1. Study plan and course revision process
3.2. Programme seminars
4. Student evaluations (formative/summative)
Programme administration (+faculty support)
5. Accreditations
Programme administration, Sverre G.
6. Assurance of Learning (AoL)
7. Programme and course design
Learning Lab
8. Marketing of the programme(s)
Marketing, Business Unit
9. Sales and Student Recruitment
Sales and Recruitment, Business Unit
10. Study/semester start
Student administration, Business Unit
11. Elective courses and progression demands
12. Internship
Faculty support (internship coordinators)
13. International relations and exchange
International Office + Feite van Dijk
14. Master thesis MSc
15. Graduation/Diploma

4. Introduction/About the role
Elements in this information package:
Role description from Quality assurance system, together with the document on “operationalization” of the role
The Deans expectations – communication, involvement
Meeting discussion fora
Introduction of the most important stakeholders and cooperation partners
Innovation process
Introducing the “learning package”
When:
When starting
Relevant for:
AD/AC
Programme Area: Bachelor, MSc, Executive, PhD
Responsible/Contact person:
Dean/Deans advisor
Tonje jobber på dokument: Operationalization pr

5. Annual Wheel & Portfolio Process
Elements in this information package:
Annual wheel - deadlines, meetings, contributions expected by AD. Also mention structured, informal meetings, depending on Dean.
Portfolio process – purpose, timeline, process, show recent AD-reports (also need to mention the innovation process, as a parallel process)
When:
When starting
Relevant for:
AD/AC
Programme Area: Bachelor, MSc, Executive, PhD
Responsible/Contact person:
Dean/Deans advisor
Programme Administration
Annual Wheel legges i FH under fane AD og under ny og egen overskrift. Irene har ansvar 0207 Beskrivelse av Portfolio P. lages u
tover høsten (M-E/Kjersti? 0207)

6. Annual Wheel & Portfolio Process
Elements in this information package:
Annual wheel - deadlines, meetings, contributions expected by AD/Dean.
Portfolio process – purpose, timeline, process, show recent AD-reports (Link to innovation process, as a parallel process)
When:
When starting
Relevant for:
AD/AC
Programme Area: Bachelor, MSc, Executive, PhD
Responsible/Contact person:
Dean/Deans advisor
Programme Administration
Annual Wheel legges i FH under fane AD og under ny og egen overskrift. Irene har ansvar 0207 Beskrivelse av Portfolio P. lages u
tover høsten (M-E/Kjersti? 0207)

7. AD Reports & Portfolio evaluation Assurance of Learning - AoL
Timeline study year EMM and BM
TASK
Aug
Sept
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
UUV
UUV meeting 1
UUV meeting 2
UUV meeting 3
UUV meeting 4
UUV meeting 5
UUV meeting 6
UUV meeting 7
UUV meeting 8
AD/AC meetings
AD meeting
AD/AC meeting
Study plan, learning outcomes, admission requirements, course descriptions
Programme seminars with AD/AC and course coordinators
Course descriptions
1 Dec Start course revision by course coordinators
Course revision by course coordinators
1 Feb Deadline course revision
Start AD approval of course descriptions
15 April Deadline AD approval of course descriptions
AD Reports & Portfolio evaluation
Dialogue / Portefolio meeting based on the AD report. Decide portefolio for the next academic year
Dialogue meeting – status running the portefolio
1 April Start AD reports
AD report in progress
AD Reports and Deans Report complete
Assurance of Learning - AoL
Assurance of Learning - AoL Review of AoL structure and courses appointed
Assessment AoL autumn semester
Assessment AoL spring semester
Business Unit
Study start for "autumn courses"
Student evaluations available
Study start for "spring courses"
Students evaluations available
Pga ulikt innhold og størrelse på årshjul i excel er foilen uleselig når dere tar opp presentasjonen på PC, men i presentasjonsmodus kan innholdet i boksene leses.
Dere kan selv velge om dere ønsker å gjøre justeringer i slide eller ikke. Årshjulene ligger i egen mappe under opplæring deanslinjen på G: 3011.
Flott om eventuelle endringer gjøres i ‘orginalt årshjul’ under årshjulmappen på G.

8. Programme & Course Quality Assurance
Elements in this information package:
Study plans deadlines and process
AD/AC responsibility vs Program administration
Course revision process – deadlines and phases
Important to understand WHY deadlines for study plans and courses are important. See process overview next slide with sequences and dependencies.
Exam types/Digitalization
Workload for the students
When:
When starting 1:1 (In due time before activity)
Relevant for:
AD/AC
Programme Area: Bachelor, MSc, Executive, PhD
Responsible/Contact person:
Truls Brænden
Jørgen Finstad
Finne riktige linker under kursansvarlig: årlig milepælplan. Irene 0207

9. Dean AD’er og kursansvarlige
Vitnemål
Dean AD’er og kursansvarlige
Faglige*
Dean og AD’er
Faglige*
Kursansvarlig
Rådgivere og PA SA
Forretning EA EA
LearningLab
Forretning
Forretning SA
Inst.adm
Inst.adm
Faglig innhold
Administrativ støtte /prosessansvarlig
Sentral studie administrasjon
* Deaner, AD’er. kursansvarlige og øvrige faglige
Administrativ støtte /prosessansvarlig Programadministrasjon PA
Administrativ støtte /prosessansvarlig
Eksamens administrasjon

10. Annual milestones in the course description process

11. Programme & Course Quality Assurance
Elements in this information package:
Programme seminar The programme seminar is an arena for the AD to coordinate and update the course coordinators of the programme, and address issues such as overlap and progression between courses, exam types, skills and programme developments.
The Associate Dean is responsible for the programme seminars for his/her programme of study. The target groups consist of the programme course coordinators and lecturers, primarily on the branch and sector courses that do not form part of any other faculty/course seminar.
See Faculty Handbook
When:
end of spring/ summer - end of autumn See 3. General planning in Faculty Handbook Faculty seminars - planning
Relevant for:
AD and course responsible.
Programme Area: Bachelor, MSc, Executive
Responsible/Contact person:
Hilde Henriksen  
Lillan Ruud            

12. Student Evaluations Elements in this information package:
When:
Fall and Spring semester
Relevant for:
AD / AC
Programme Area: Bachelor, MSc, Executive
Responsible/Contact person:
Kjersti Gummerson; ,
May Andersen; ,
Maj-Elin Kildal; ,
Elements in this information package:
Summative evaluation
(how to access and use student evaluation results / reports)
AD should follow up that classes are given feedback about results (- when needed - together with student admin)
Formative evaluation (during the course dialogue)
Regular meetings every semester with class-reps of each programme or major
Faculty support coordinates the meetings
Contact persons: Faculty support Trude S. Larsen
Må få ny info fra Trude høsten 2018 – de holder på med revisjon av rutiner (Kjersti/M-E) Handlingsreglene må tas vekk/endres (for gml) 0207

13. Accreditations/Assurance of Learning
Elements in this information package:
BI has four accreditations from the following accreditation bodies: NOKUT, EQUIS, AACSB & AMBA
NOKUT sets requirements to the staffing of each programme, c.f. Academic Supervision Regulation §2-3, litra 4a-c
AACSB sets requirements to the staffing and composition of faculty on each programme. BI has defined the activity requirements faculty must fullfil in order to be qualified c.f. Standard 15; Faculty Qualifications
Deans/ADs must engage an active dialogue with the Department Chairs in order to sufficiently staff the programme according to the requirements above
In 2017 BI approved a new quality assurance system where the Deans´ ADs’ roles are presented (c.f. BIs Quality Assurance System)
When:
Every fifth year for each accreditation (except NOKUT)
Relevant for:
Deans & Associate Deans
Programme Area: Bachelor, MSc, Executive & PhD – depending on the accreditation
Responsible/Contact person:
Sverre Gundersen;

14. Accreditations/Assurance of Learning
Assurance of Learning (AoL)
When:
Spring & Autumn
Relevant for:
AD & Course responsible
Programme Area: Bachelor, MSc, Executive, PhD
Responsible/Contact person:
Maj-Elin Kildal; ,
Pia Danielsen; ,
Elements in this information package:
AoL is an important indicator of quality for the students’ learning outcome (required by AACSB)
All programmes are assessed
AD is responsible for aligning objectives and traits with program learning goals, together with for the course coordinator
AD selects the courses that best reflect the programmes’ main learning outcomes
AD assesses if learning outcomes are achieved
Changes are made when necessary due to discrepancy or changes in the programme
AoL documents/ Sedona manuals are available on Faculty handbook

15. Programme/course design – Learning Lab
When: x2
When needed 1:1
Relevant for:
All Deans and Ads
Programme Area: Bachelor, MSc, Executive, PhD
Responsible/Contact person:
Anna Steen-Utheim and Inger C Erikson / /
Elements in this information package:
Introduction to the Constructive alignment model
Learning Objectives
Assessment Tasks and Formats
Learning Activities
Learning design work processes at BI
Introduction to how LearningLab can help in Programme design, Course design and Learning design

16. Marketing – Business Unit
Business Unit & Market
Marketing – Business Unit
When:
Spring (1 year + ahead)
Relevant for:
ADs
Programme Area: Bachelor, MSc, Executive, PhD
Responsible/Contact person:
Arne Wellberg and Silje Flo (Head of Marketing Full-Time/PhD and Executive)
and
Arne: Silje:
Elements in this information package:
Presentation of the marketing unit
Annual wheel marketing
Campaigns
National
International
Brochure
Web
Programme pages
Market Analysis Support to AD when needed
(Before presented in UUV: all new programmes and courses at Executive have to have a market review/analysis)

17. Business Unit – Executive Bachelor of Management
Business Unit & Market
Business Unit – Executive Bachelor of Management
Relevant for:
Dean/AD/AC
Programme Area: Executive
Responsible/Contact person:
Morten Myhre
Elements in this information package:
About BM
Overview of the degree, the courses and programs included, and the approval of other higher education as part of the degree
How administrative coordinators work, and their interaction with deans and lecturers
Admission
When:
Mars – September (Fall) October – February (Spring)
Graduation
October

18. Business Unit - Executive Master of Management
Business Unit & Market
Business Unit - Executive Master of Management
Relevant for: AD
Programme Area: Executive
Responsible/Contact person:
Åse Fjeld-Hansen
Elements in this information package:
Study start fall/ spring
When (info):
April-June previous semester/ Oct-Dec previous semester
UUV meetings
Preparation for UUV, informal feedback on issues regarding changes in MM- programmes
Research Methodology Course - planning
When (activity):
April-June previous semester
Graduation/Diploma
When (activity): October/November
Information April-June previous semester
The ceremony – programme and participation
Speech (Dean/ AD)