1. Lecture-6 Project Management Process Groups
KEC
Dhapakhel
Lalitpur

2. Project Management Process
Initiating Process Group
Planning Process Group
Executing Process Group
Monitoring & Controlling Process Group
Closing Process Group
By Pushpa Thapa

3. (Plan-Do-Check-Act) PDCA -Cycle
PDCA cycle is an iterative four step project management method used in business for the control and continual improvement of processes and products. The PDCA Cycle is also known as the Deming cycle or Shewhart cycle.
By Pushpa Thapa

4. Overlap of Process groups in phase
By Pushpa Thapa

5. High-level process group interaction –PMI view.
Initiating Process Group
Planning Process Group
Executing Process Group
Monitoring and Controlling Process Group
Closing Process Group
Organizational Process Assets
Enterprise Environmental Factors
Project Initiator or Sponsor
Customers
High-level process group interaction –PMI view.
… Elaboration is in next slides.
By Pushpa Thapa

6. High-level process group interaction –PMI view Contd.
Organization’s culture
Project management
information system
Human Resource pool
Initiating Process Group
Planning Process Group
Organizational Process Assets
Enterprise Environmental Factors
Project Initiator or Sponsor
Statement of work
contract
Policies, procedures,
standards, guidelines
Defined processes,
Historical information Lessons learned
Project charter Preliminary Project Scope Statement
High-level process group interaction –PMI view Contd.
Project Management Plan
By Pushpa Thapa

7. High-level process group interaction –PMI view Contd.
Executing Process Group
Monitoring and Controlling Process Group
Project Management Plan
Deliverables Requested changes
Implemented change requests
Implemented corrective actions
Implemented preventive actions
Implemented defect repair
Work performance Information
High-level process group interaction –PMI view Contd.
Approved change requests
.., etc
By Pushpa Thapa

8. High-level process group interaction –PMI view Contd.
Monitoring and Controlling Process Group
Closing Process Group
Customers
Approved change requests
Rejected change requests
Approved corrective actions
Approved preventive actions
Approved defect repair
Project Management Plan (updates)
Project Scope Statement (updates)
Recommended corrective actions
Recommended preventive actions
Performance reports
Recommended defect repair
Forecasts
Validated defect repair
Approved deliverables
Administrative closure procedure Contract closure procedure
Organizational process assets (updates)
Final Products,
Service, result
High-level process group interaction –PMI view Contd.
By Pushpa Thapa

9. Mapping of Project Management Process Groups to Areas of Knowledge
By Pushpa Thapa

10. Three Major Documents/Artifacts
Project Charter
Formally authorizes the project
Contains the “statement of work”
Describe why the project is taken under consideration or “historical reasoning”
Logical Framework, if available
Project Scope Statement
States what works need to be accomplished and what deliverables need to be produced.
Supporting documents
Project Management Plan
States how the work will be performed
Composed of the Plans and Documents generated by the various processes.
By Pushpa Thapa

11. Additional Key Artifacts for IT Projects
System Requirements Specifications (SRS)
Business Case – Identifying basic business requirements
Use Cases – Identifying unit of works
Test Cases – identifying areas to be tested
Traceability Matrix – to keep scope under control
By Pushpa Thapa

12. Additional Key Artifacts for IT Projects
System Design Docs
System Architecture Design Doc – technology overview
Swim Lane Activity Diagram – showing flow of control of activities
Major Class Diagram / Object Diagram – showing enteritis with interface and data structure
Deployment Diagram – Showing enteritis with relationship
For database centric applications:
E-R Diagram
Data Dictionary
By Pushpa Thapa

13. Additional Key Artifacts for IT Projects
User’s support Docs
Installation and start-up Manual
User Reference Guide
Technical references
Future improvement scopes
Known bug list
User Training Manual
By Pushpa Thapa

14. Thank you
By Pushpa Thapa