1. Pre-commencement Preparation
CPI Case Practice Lab 1
Pre-commencement Preparation
1.1.1
CPI Case Practice Lab 1.1.1

2. Explain the use of interagency consultation and teamwork.
Learning Objectives
Explain and demonstrate how to conduct analysis of information already known.
Explain the use of interagency consultation and teamwork.
Discuss pre-commencement decisions which should be made.
9.2.16
CPI Case Practice Lab 1.1.2

3. Information Collection Practice Guidelines
A systematic and structured approach to interviews which reflects a balance of :
Maintaining control
Engaging all persons interviewed
Driving a clear purpose and focus
REFERENCE GUIDE PAGE – SHOW SHEETS
Q: WHAT IS IT?
INTERVIEW SEQUENCING
LOCATION
TYPE OF QUESTIONS TO USE
HOW TO INFORM/INTRODUCE PARENTS ABOUT PROCESS
Q: PROBELEMS?
NATURAL SIDETRACKING WANNA TALK ABOUT . . .
1) ALLEGATIONS
2) WHO MADE THE REPORT
3) AVOIDANCE
INTENTIONAL SIDETRACKING
1) KEEP GOING BACK TO THE SAME ISSUE
2) SHUTDOWN
3) BLAH…BLAH….BLAH….
CPI Case Practice Lab 1.1.3

4. Who is responsible for the children?
Focus of FFA:
Parent/Legal Guardian
Caregiver with Significant Responsibility
This will be in the PGs:
Pervasive, day to day care and responsibility
the child views such caregiver(s) as one of the primary persons with the authority for their care
and the caregiver is expected to remain a part of the family unit OR
The other household member or paramour residing in or frequenting the home has become a parent figure based on the:
ASK how might you determine that a paramour has become a parent figure?
observations of interactions between child/paramour
child’s statements about the paramour
statements from other family members or friends
the child has a bond with the paramour, even though the paramour may or may not provide any financial support to the family.
CPI Case Practice Lab 1.1.4

5. What is significant caregiver responsibility?
Pervasive day-to-day care; child views caregiver as one of the primary persons with the authority for their care and person is expected to remain part of family
Other household member has become a parent figure to the child.
Observations
Child statements
Other family member statements
This will be in the PGs:
Pervasive, day to day care and responsibility
the child views such caregiver(s) as one of the primary persons with the authority for their care
and the caregiver is expected to remain a part of the family unit OR
The other household member or paramour residing in or frequenting the home has become a parent figure based on the:
ASK how might you determine that a paramour has become a parent figure?
observations of interactions between child/paramour
child’s statements about the paramour
statements from other family members or friends
the child has a bond with the paramour, even though the paramour may or may not provide any financial support to the family.
CPI Case Practice Lab 1.1.5

6. Household Definition
Is a common residence shared by two or more individuals whether related or not, and
Includes additional relatives or persons residing in or frequenting the home, including visitors expected to stay an indefinite length of time or college students expected to return to the home.”
The big question is: Who is the focus of the FFA?
ASK: Why does this matter?
Determines whether or not I need to do an FFA or an other
Determines whether a person gets honorable mention or their own domains and CPC assessment
Identifies who needs to change
Household is focus of FFA and the Risk Assessment
CPI Case Practice Lab 1.1.6

7. Multiple Families in Household
The family unit that the alleged maltreatment occurred in will be the focus of the FFA when:
The families clearly function independently from each other.
The two families may share some or all of the household expenses but do not have access to or combine family incomes.
The children in each family do not view the parent(s) in the other family unit as having any responsibility or authority over their care.
Some child care duties may be shared on occasion.
One family, one FFA
When two families reside together and share caregiving responsibilities, a separate FFA will be created for each family.
CPI Case Practice Lab 1.1.7

8. Lab Activity 1: Pre-Commencement Information Analysis– Hotline Intake
9.1.8
CPI Case Practice Lab 1.1.8

9. What does the child welfare system already know?
CPI Case Practice Lab 1.1.9

10. Criminal History Information Sources Accessed by Hotline
National Criminal Information Center (NCIC)
Florida Criminal Information Center (FCIC)
Florida Department of Highway Safety and Motor Vehicles (DAVID)
Department of Corrections (DOC)
Department of Juvenile Justice (JJIS)
Jail Booking System (APPRISS)
CPI Case Practice Lab

11. Local law enforcement records Florida Clerk of the Court (CCIS)
What additional information is available to the CPI for investigative purposes?
Local law enforcement records
Florida Clerk of the Court (CCIS)
FDLE Sexual Offender and Predator Website
Out-of-State Child Welfare Records
Florida Vital Statistics
ACCESS Florida Information
Is the CPI responsible for accessing these sources?
They are not required in CFOP to have DAVID, CCIS, or Appriss accounts or to even obtain that information specifically. However its being provided by the Hotline to further assist investigative staff and some CPI’s also have direct accounts (varies by Region). In the past we have required that the FDLE Sexual Offender/Predator and DOC public websites be queried in CFOP and 65C-29 (if I recall correctly) though we would also hope that the information would be included in the FCIC/NCIC results.
What would be the value to CPI for looking at any other these? (A brief sentence or two as to what information is in these sources would be helpful)
System Usage
D.A.V.I.D. Identity Verification, License Status, & Means to Locate
CCIS Florida court case information to include some types of non-criminal case information such as citations, child support etc. Also, a means for obtaining
dispositions when missing from criminal history records.
Appriss Jail Booking Information on recent Jail Bookings (including images) for 42 States as well as for Florida. May be useful as a means to locate and/or obtaining status for specific subjects prior to updates to FCIC.
*To me both CCIS and Appriss are ways to also obtain some local info that might not have been or may not will be uploaded to FCIC or in the local LE database.
FDLE Sex Pred/DOC Public sites to me is just a way to ensure all records are obtained in the event they were not identified in FCIC/NCIC query.
CPI Case Practice Lab

12. Subjects’ name and/or demographics not known at time of intake
Rechecks
After commencement of the investigation CPIs are able to submit requests to the Hotline CIU for records to be used for investigative purposes:
Subjects’ name and/or demographics not known at time of intake
Additional persons in intake household identified
CPI Case Practice Lab

13. Uses of NCIC/FCIC/DAVID Information Obtained for Investigation
For investigative purposes only:
“Purpose Code C” Florida Rap Sheet with Sealed/Expunged (if any) and NCIC National Rap Sheet Information.
May only be disseminated to Department Child Protective Investigation and CLS staff
May not be disseminated to case management and/or contract providers
They would need to know what “sealed/expunged” means
Expunged record refers to a record that, pursuant to § , F.S., no longer legally exists since the file and any reference to it is destroyed except for the reference contained in the FCIC database. EXPUNGED RECORDS ARE NOT PUBLIC RECORDS AND REQUIRE SPECIAL HANDLING.
Sealed record is a record that has been sealed by the court, pursuant to § F.S., and is not available to the general public. It can be opened for inspection by the individual, his/her attorney, a criminal justice agency and, in specific situations, a prospective employer. SEALED RECORDS ARE NOT PUBLIC RECORDS AND REQUIRE SPECIAL HANDLING.
CPI Case Practice Lab

14. Uses of NCIC/FCIC/DAVID Information Obtained for Investigation, Continued
“Purpose Code Q” Florida Rap Sheet with no Sealed/Expunged information and NCIC Information.
May be disseminated to Department Child Protective Investigation and CLS staff
May be shared with approved criminal justice agency
May be disseminated to case management and/or contract providers during case transfer.
CPI Case Practice Lab

15. FSFN Criminal History Documents
Criminal History Record Information provided by the Hotline CIU will be available via FSFN for 72 hours from the time the criminal history check was completed.
The FSFN Q and J documents can be printed.
The FSFN C and N documents cannot be printed.
CPI Case Practice Lab

16. Improper Uses of NCIC/FCIC/DAVID
CPI submitting a request for purposes of Adoptions, Foster Care Licensing, Respite Care provider or Judicial Review
Querying systems for anything other than investigations assigned (e.g. friend or family member, celebrity, etc.)
Copying the information to keep in record
Sharing information with any person not authorized
CPI Case Practice Lab

17. Proper Documentation of Record Checks
“The appropriate background checks were conducted on (date) for (individual’s name). CPI has evaluated the information and reviewed for patterns of behavior or domestic violence that may pose potential safety concern or elevated risk of maltreatment to a child. At this time, (there appears to be) or (there does not appear to be) an immediate negative impact on the victim’s safety.”
This is really helpful!!!
CPI Case Practice Lab

18. “Purpose Code Q” FCIC (Florida Rap Sheet w/out Sealed/Expunged)
What information and record types can CPI access for relative/non-relative placement related responsibilities?
For assessment of persons in potential contact with children or caregiving responsibility:
“Purpose Code Q” FCIC (Florida Rap Sheet w/out Sealed/Expunged)
“Purpose Code X” NCIC Information
NCIC, FCIC, DHSMV record information obtained for an investigation may not be used for related responsibilities
They would need to know what “sealed/expunged” means
Expunged record refers to a record that, pursuant to § , F.S., no longer legally exists since the file and any reference to it is destroyed except for the reference contained in the FCIC database. EXPUNGED RECORDS ARE NOT PUBLIC RECORDS AND REQUIRE SPECIAL HANDLING.
Sealed record is a record that has been sealed by the court, pursuant to § F.S., and is not available to the general public. It can be opened for inspection by the individual, his/her attorney, a criminal justice agency and, in specific situations, a prospective employer. SEALED RECORDS ARE NOT PUBLIC RECORDS AND REQUIRE SPECIAL HANDLING.
CPI Case Practice Lab

19. Dissemination Quick Reference Guide
I forgot to mention that I just copied and pasted this which was created in the draft CWM. Before including in training we might would want someone (maybe Lisa) to review for accuracy since it was a draft.
CPI Case Practice Lab

20. Facts about Rap Sheets Florida and National Rap Sheets are similar
States may vary on the type of info provided and dispositions can be missing.
To obtain a missing disposition the arresting agency or appropriate Clerk of the Court may need to be contacted.
Rap Sheets normally contain:
Type of Offense and Date
Personally Identifiable Information (PII)
Arresting Agency and Court
Disposition
Do they need to know anything more about “dispositions”? What do they mean?
A disposition normally means a Judge’s ruling and/or a courts final decision on a lawsuit or criminal charge. In addition to the dispo definitions I’ve asked the Hotline if they have a list of common dispo abbreviations.
CPI Case Practice Lab

21. “Hot Files”
Person Files Files on persons to include Wanted, Missing Person, and Unidentified Person files. Status Files Are for informational purposes and include: Sexual Offender/Predator File, High Risk Sex Offender File, Probation or Supervised Release File, Career Offender File, Writs of Bodily Attachment, and Protection Orders.
What is a writ of bodily attachment?
They are civil writs entered by Sheriff Offices specific to failure to pay child support.
What is difference between probation and supervised release?
Both are sentencing options involving the monitoring of a person convicted of a crime. Probation is normally used as a sentence option instead of jail time while supervised release normally follows a period of incarceration.
Will I be able to tell that my “client” is currently on probation?
In most instances we should be able to identify if a subject is currently on probation. The actual criminal history charge may include that information in the court/disposition section. A Status Probation File may also be provided by the Hotline CIU (if located during the query). As with all data base searches there can be factors that can impact quality of the results (1) Was full and correct demographics known and used in the query (2) Did the staff member conduct the query correctly (3) Has the information been uploaded/updated in FCIC by the responsible Agency? *These factors are one of the reasons we also obtain locals and why its recommended to query additional data sources whenever possible and appropriate like CCIS or DOC.
Briefly, what are protection orders? Will I know who is being protected? Do they expire?
Protection orders are also referred to as injunctions. They may be permanent or temporary.
If a protection order is found in FCIC the Hotline CIU will notify the CPI in the criminal history document. The timeframe of the injunction and who the order is against will be provided. Information specific to the protectee cannot be provided (per FDLE). . Local checks and CCIS are additional data sources that may provide information concerning protection orders.
CPI Case Practice Lab

22. Criminal History Related Documentation in FFA
Based on review of criminal history information, there is a pattern of:
Aggressive and violent acts towards intimate partners (or children, or family members, etc.)
Substance use that has resulted in legal consequences
Criminal behaviors and charges resulting in incarcerations
A pattern of behavior that is increasing in frequency and severity
CPI Case Practice Lab

23. Transparency with Families
Let the family know that you have, or will be reviewing their past record.
CPI Case Practice Lab

24. Lab Activity 2: Pre-Commencement Information Analysis – Past History
9.1.8
CPI Case Practice Lab

25. Inter-Agency Consultation and Teamwork
Is there a condition I need to be more informed about in order to know what to ask and/or do?
Do I need another professional to accompany me to an interview?
Do I need an evaluation of a family member from another professional?
Who are the ongoing team members I need to collaborate with during an investigation?
CPI Case Practice Lab

26. Lab Activity 3: Name the Professional
9.1.8
CPI Case Practice Lab

27. Sequence of Interviews
Reporter (Optional)
Alleged child victim
Other children in family
Non-maltreating parent/caregiver
Maltreating parent/caregiver
Other collaterals
CPI Case Practice Lab

28. Response Time? Interview Child at Home or School?
CPI Case Practice Lab

29. Lab Activity 4: Pre-commencement Information Analysis– Commencement Decisions
9.1.8
CPI Case Practice Lab

30. Supervisor Case Consultation
Guided discussions at specific points that apply safety methodology criteria focused on promoting effective practice and decision making.
CPI Case Practice Lab

31. Assumptions Self-Check
Behavior
CPI Case Practice Lab

32. Congratulations!
CPI Case Practice Lab