1. Status, Data Transfer and Processing
ICP Tool Pack
Status, Data Transfer and Processing
Vilas Mandlekar, Nada Hamadeh and Yuri Dikhanov
ICP Regional Coordinators Meeting
7-11 March 2005, Washington DC

2. Agenda Status Report – ICP Tool Pack
Work Flow and Data Exchange between Countries and Regions
Data Processing Module – Demo
Q & A

3. Tool Pack Status Update

4. Tool Pack 1.2 – what’s changed since 1.1?
Price Collection Module (PCM)
Export to Excel -- Price observations once entered can be downloaded to Excel for viewing or recording
Impact on Data Transfer screen – one new button
“Cut and Paste” of observations from other sources (Excel) into the PCM multiple product data entry screen
Impact on Multiple Products data entry screen – one new icon on the grid
Option to recompute converted prices
Impact on Data Editing screen – one new button that appears only if product parameters have changed

5. Tool Pack 1.2 – what’s changed since 1.1?
Price Administration Module (PAM)
No change in the screen layouts or text appearing on screens
Items (products/observations) beyond tolerance are highlighted in red in the Diagnostics Tables.
Old Excel templates used in PAM 1.1 are NOT useable in 1.2
Download blank templates for each of the Master data –products lists, characteristics, characteristic values, specifications, outlets and their mapping etc.
“Cut and Paste” product lists etc. from old templates into the new templates
Upload into PAM 1.2

6. Tool Pack 1.2 – what’s changed since 1.1?
Data Processing Module (DPM)
New module primarily for regional use, but also used by countries
Region can create templates, i.e. selections of products, locations, attributes etc., and time periods over which the countries provide their data
Enter Exchange rates, population, expenditures, and weights (optional)
Run Quaranta Tables, Index processing, and produce Reports

7. Tool Pack 1.2 – what’s changed since 1.1?
Data Processing Module (DPM)
For ICP purposes, country use is limited to:
Import a template from the Regional Coordinator
Export average or raw prices data to Regional Coordinator
Tested by Statistics Canada
DPM User Manual and DPM Summary Steps prepared
DPM Substantive Manual / Step-by-Step Guide underway

8. Tool Pack 1.2 – what’s changed since 1.1?
What do Countries need to know about Tool Pack 1.2 ?
There’s very little or no change between 1.1 and 1.2 in terms of functions of price observations data entry and running preliminary diagnostic reports
Countries receive from regions a selection of product lists and time periods over which the price observations are required
Countries generate average prices data (Excel format) using the DPM module and send it to the Regional Coordinator
Raw prices (optionally) can be sent by countries to the Region for index processing

9. Tool Pack 1.2 – what’s changed since 1.1?
How do Countries/Regions upgrade to Tool Pack 1.2 ?
Regions
Install the PAM 1.2 after first un-installing the PAM 1.1
Input the product lists and any attributes (location attribute such as, Rural/Urban) for their countries, using new Excel templates in PAM 1.2
Regions DO NOT normally NEED PCM to be installed
Countries
If they have a PAM 1.1 already installed, then use the patch to upgrade to 1.2. Data entered under 1.1 will not be disturbed due to this upgrade
They can also install PAM 1.2 afresh if they want to enter their product lists and observations again

10. Batch Upload Utility for Price Observations
Countries not using PCM can use the Batch Upload Utility to upload their data into the PAM to perform data validation
Tried and tested by Statistics Canada in their pilot collection
Stand-alone utility
File for upload of observations must be in “CSV” format
Batch Upload User guide and CSV file format

11. Batch Upload Utility for Price Observations
Countries might require the help of RC team to convert their files into the CSV file format
Fields in the file must follow a prescribed layout
Product codes, UoM codes, UoM conversions must exist on the PAM before upload
Utility is in English i.e. the screens labels and messages are in English

12. Tool Pack 1.2 – Status of implementation

13. Tool Pack 1.2 – Status of implementation

14. Other news and issues
HHD – ESCWA funded and specified a hand held computer based price collection module. To be finalized in Arabic and English by March end.
Transferring Tool Pack software to Regional Coordinator Offices – use of the World Bank FTP site or website for software upgrades/patches.
Training of Regional Coordinators staff on DPM.

15. Lessons from LAC pilot data collection
3 types of problems:
Bugs
Erroneous use of the system by countries
New functionalities required
Countries have different levels of technological capabilities
Tool Pack needs close support from regional and global offices
Troubleshooting capabilities
All documentation should be translated

16. Tool Pack Workflow and Data Exchange

17. Average Price Templates Individual or Average Prices
Country PAM / DPM
PAM
DPM
1- Setup
4- Data Validation
7- Data Transfer
to/from Region
Survey Details
Observations
Country PCM (s)
Average Price Templates
Individual or Average Prices
2- Data Collection
3- Data Entry
and Editing
Region PAM / DPM
5- Setup
6- Data
Transfer
to/from
Country
8- Inter
Country
Validation
9- Index
Processing
10- Reports

18. Country PAM
1- Setup
Products
Attributes
Outlets
Price Collectors
Mapping Products – Outlets – Price Collectors
Surveys

19. Survey Details XML file
Survey products, outlets and price collectors details

20. Country PCM (s)
2- Data Collection:
Printing Data Collection Forms
3- Data Entry and Editing:
Data Entry
Data Editing
Outlier Analysis

21. Observations
XML file
Individual observations (including outliers if the country chose to keep the outliers)

22. Country PAM
4- Data Validation (Diagnostic Reports)
Product Level Diagnostics – Table 1
Observation Level Diagnostics – Table 2

23. Region PAM / DPM
5- Setup
Products
Attributes
Population
Expenditures
Exchange Rates

24. Region PAM / DPM
6- Data Transfer to/from Country
Send Average Price Templates
Receive Average Prices + Indicators
Receive Individual Prices

25. Average Price Templates
Analytical template XML file
Means of data selection to ensure data quality
Determines timeframe coverage, product selection, breakdown by outlet types, and attributes
Average prices + indicators (coefficient of variation)

26. Country DPM
7- Data Transfer to/from Region
Receive Average Price Templates
Send Individual prices
Send Average prices + indicators
By outlet types?
By attribute breakdown?

27. Individual or Average Prices
Individual prices (preferred) --- xml file
Average prices + indicators (minimum requirement to run Quaranta Table) --- Excel file
Index processing can be run with individual prices or with average prices.

28. Region PAM / DPM
8- Inter Country Validation
Quaranta Table
Iterations between region and countries
to revisit some average prices

29. Region PAM / DPM
9- Index Processing
Multiple price indices
PPPs, Average Prices, and Real Expenditures

30. Region PAM / DPM
10- Reports
Average prices
Price indices
Real and nominal expenditures
Per capita real and nominal expenditures

31. Country PAM / DPM Country CPI systems Region PAM / DPM
1- Setup
4- Data Validation
7- Data Transfer
to/from Region
Observations through Batch Upload
Country CPI systems
Average Price Templates
Individual or Average Prices
2- Data Collection
3- Data Entry
and Editing
Region PAM / DPM
5- Setup
6- Data
Transfer
to/from
Country
8- Inter
Country
Validation
9- Index
Processing
10- Reports

32. Data Processing Module Demonstration