1. Greenbrier HOA Annual Meeting January 23, 2019
Presented by the Board of Directors

2. AGENDA Welcome Board Officers / Responsibilities 2018 In Review
ACC Approvals
Treasurer’s Report
Events
Accomplishments
2019 Planned Events
Budget
Projects
Planned Events
Homeowners Responsibilities
Door Prizes
Questions 2

3. HOA BOARD OF DIRECTORS Chairman* – Sheila Milburn (0 yr)
President* – Vacant
Director* – Matthew Shaffer (1 yr)
Secretary** – Vacant
Treasurer** – Vacant
Committee Chairs
Chairman: Board of Directors (BOD)
Treasurer: Finance
President: Grounds
Director: Architectural Control Committee (ACC) / Nominations
Secretary: Communications
2019 Vacancies:
*BOD – 3, 2 and 1 year terms
**Secretary / Treasurer - No term limit 3

4. HOA BOARD RESPONSIBILITIES
Chairman
Preside over meetings
Field homeowner complaints
Tree removal / Contracts
President
Landscaping
County issues
Builder issues
Director
Nominations committee chair
Architectural committee chair 4

5. HOA BOARD RESPONSIBILITIES
Treasurer
Collect assessments
Settlement/House Sales
Pay bills
Maintains financial records
Secretary
Record meeting minutes
Schedule meeting rooms
Assemble agenda
Order supplies 5

6. 2018 IN REVIEW Board of Directors Reports
Architectural Control Committee 4th Qtr and EOY
Treasurer 4th Qtr, 2018 Calendar Year and Expense Timeline
Accomplishments / Projects / Upgrades
Adverse Events
2019 Projections 6

7. 4th QTR 2018 ACC REPORT Fence Deck: Solar Panels Patio Shed
0 requested and approved
Deck:
Solar Panels
13 requested and approved
Patio
Shed 7

8. 2018 EOY ACC APPROVALS Fence Screened in Porch Decks
6 requested and approved
Decks
1 requested and approved
Solar Panels
24 requested and approved
Patio
Sheds
0 requested and approved
Screened in Porch
0 requested and approved
Driveway Extension
Above Ground Oil Tank
1 requested and approved 8

9. 4th QTR 2018 TREASURER’S REPORT
Starting Balance:   $ ,976
Income: $ ,691
Expense: $ ,645
End Balance: $ ,022
FY 2018/2019 Dues
82% have been collected
Remaining 18 % break out as:
55% owe 1 yr
40% owe 2 yrs
5% owe 3+ yrs     9

10. 2018 EOY TREASURER’S REPORT10

11. EXPENSE TIMELINE 11

12. Accomplishments Greenbrier Community consists of 406 homes
330 homes are annexed into the HOA
76 homes remain to be incorporated
17 homes have consent paperwork submitted for a Jan 2019 Recording
59 homes have yet to respond
Homes in Flower of the Forest (21) are awaiting official notice that we intend to annex them.
Several have already signed consent forms.
Letters to be mailed prior to 30 Jan 2019 12

13. RESPECT OUR COMMUNITY 2018 ADVERSE EVENTS
BOD Resignations: Chairman, Treasurer, Secretary
Two separate mailbox clusters were inaccessible by Postal Office personnel for delivering mail.
Package delivery notices with no packages arriving.
Entrance/Playground area not being upkept
Speeding complaints
Animals at large / Missing
Property Destruction – Pet waste dispensers, Fence panels, Fence rails
General Maintenance (home exterior/lawns) 13
RESPECT OUR COMMUNITY

14. 2019 PROJECTIONS FY 2019-2020 Dues 2019 Budget Planned Events Projects14

15. FY 2019-2020 DUES Annual Dues HOA Fiscal Year
$ for upcoming fiscal year
*Suggest 5% $158
HOA Fiscal Year
July 1, 2019 to June 30, 2020
Payment schedule is as follows
June 1st dues notice mailed
July 1st payment is due
July 15th is the final cutoff day to avoid late fee ($10)
Please notify the treasurer by June 15th if you have not received a dues notice.
*Note: Not receiving bill by mail does not relieve your payment responsibilities. 15

16. 2019 Budget
Lawyer fees for 2019 should remain somewhat constant with 2018 to have remaining homes and Flower of the Woods annexed.
Landscaping costs have risen $400 per year. The BOD has secured a three year contract to mitigate rising costs and ensure reputable company is handling.
Playground Mulch addition
Playground Equipment Repair/Replacement.
Stormwater Drainage Ponds Upkeep 16

17. Revenue (Dues/BLAP/INT)
2019 BUDGET PROJECTIONS
Budget 2019
Revenue (Dues/BLAP/INT)
$56,625
Accounting Fees
$ ,500
Administration $
Bank Fees $
Common Area
$ ,500
Computer & Software $
Insurance
$ ,500
Landscaping/Groundskeeping
$ ,000
Legal Expense
$ ,000
Meeting Expense $
Office Supplies (Envelopes, Stamps) PO Box $
Postage and Delivery $
Stormwater Repair
$ ,750
Supplies (Doggie Bags) $
Tree Removal
$ ,000
Utilities
$ ,300
Website
TOTAL EXPENDITURES
$ ,100 17

18. 2019 PLANNED EVENTS Annual Community Yard Sale
7AM on Saturday, June 01, 2019
Quarterly Meetings 6:30 pm Lexington Park Library
January 23, 2019 – Annual Meeting, Room B
April 22, 2019 – Meeting Room A Requested
July XX: Meeting Room TBD
October XX: Meeting Room TBD
National Night Out
6-9 PM on Tuesday, August 6, 2019
November
BOD Finance Meeting
January 2020
Annual HOA Meeting 18

19. 2019 PROJECTS Annexation of remaining Greenbrier homes
Annexation of Flower of the Woods Community
Environmental Management – Annual system maintenance of the drain fields and stormwater system
MetCom installation of a 185,000 gallon water tank (previously funded by developer) 19

20. HOMEOWNERS RESPONSIBILITIES
Be a good neighbor and look after each other
Keep home and surrounding area clean and free of debris/clutter
Pick up after your animals (use leash for walks)
Keep grass neatly trimmed (both sides of sidewalk)
Respect your neighbors and their property
Notify the BOD of any violations or nuisances you are unable to resolve
Check the website for news and updates
Be familiar with the covenants and restrictions. (e.g. No storing of RVs and boats.)
Get approval BEFORE you build (fence, deck, addition, shed, and etc.) 20

21. QUESTIONS AND ANSWERS 21