2. This presentation document has been prepared by Vault Intelligence Limited (“Vault") and is intended for off line demonstration, presentation and educational purposes.
The information is not version controlled and as such is subject to change without notice.
Vault does not accept any responsibility or obligation to inform users of this presentation of such changes.
This includes any copies of this presentation taken and modified outside of the Vault domain.
[DISCLAIMER]

3. [Vehicle Maintenance] Transport Register
Updating the maintenance record for a Transport Item is managed via the Vehicle’s record in the Transport Register
This is found under Assets in the Menu bar
‘Transport Register’

4. [Vehicle Maintenance] Edit Record
Locate the item in the Register, then click Actions, then Edit
Click on the Maintenance tab

5. [Vehicle Maintenance] Maintenance Tab
The register displays all currently-recorded Maintenance types, together with with the next due date for each one
Locate the type being updated, and click Actions, then Edit

6. [Vehicle Maintenance] Add Instance
All instances of the selected type are now displayed in a register
To add a new instance of the selected maintenance type, click Add

7. [Vehicle Maintenance] Add Instance cont.
Enter the date of the maintenance instance
Vault will calculate and display the due date for the next instance in the field below
If the maintenance expires after a particular mileage or running time, enter this in the corresponding fields
If either limit is reached before the due date, Vault will consider the next instance immediately due

8. [Vehicle Maintenance] Add Instance cont.
Enter any relevant notes into the free-text Notes field
To attach a copy of any related files such as a maintenance report or receipt, click Attach File and locate the file on your computer
Vault will store a copy
Click Save

9. [Vehicle Maintenance] Add Instance cont.
The added instance has now been recorded and is visible in the maintenance schedule for this particular maintenance type
Click Save Maintenance to return to the Maintenance register

10. [Vehicle Maintenance] Add New Type
The overall Maintenance Register now reflects the added instance and displays the due date for the next instance
If the maintenance event type being added is not currently displayed in the Register, click Add

11. [Vehicle Maintenance] Add New Type cont.
Select how often the maintenance type is required, and add a description
Then click Add and supply the details for the first maintenance instance as before
Once all details have been added, click Save Maintenance

12. [Vehicle Maintenance] Maintenance Saved
The Maintenance details are now saved
Those responsible for maintenance currency will receive an escalation from Vault when the expiry nears, provided this has been enabled in Vault Settings. Help with this is available in the Support Portal.