1. Club Leaders Training

2. Community Club Leader
Provide oversight for club management team and ensure all members are up to date and following protocol and policies.
Attend County Council Meetings and share the results with the club
Maintain awareness of County programs and events to share with club.
Develop a plan at the beginning of the year- start with a theme and base club meetings on it

3. Community Club Management Team
Club Officer Advisor
Assist CCL in developing a plan at the beginning of the year.
Maintain regular conversation with County 4-H staff
Maintain awareness of County programs and events to share with club.
Enrollment Coordinator
Ensure enrollments are in order (online)
Maintain regular communications with County 4-H admin regarding enrollment updates and protocols.
Maintain regular communications with CCL and Project Leaders

4. Community Club Management Team
Incentives and Recognition Coordinator (I & R)
Maintain regular communications with CCL and Project Leaders
Promote and track Project Proficiencies/ ways to recognize accomplishments and performances
Volunteer Coordinator
Coordinate Adult Volunteers and Project Leaders
Making sure that each step has been completed to be able to participate in the 4-H year: Livescan, Enrollment/Re-enrollment, Training videos and fees.
New Member Coordinator
New Member/Family contact
Maintain regular conversations with County 4-H Staff to keep up to date on new member info.
When possible: help find mentor families for new families.

5. Club Program Planning Guide
Use this as a guide to manage all the tasks needed to be completed throughout the year.

6. Revamped Forms!

7. Fundraisers Process for Fundraising Overview
Club President/Project Leader Signatures
Club Leader Approval/ Signature
Facilities Use Request Form
Facility’s proof of Insurance

8. Enrollment Scholarships
Mendocino County 4-H Enrollment Scholarship Application
Turn in personally to UCCE Office via appointment with YTD Staff

9. Banner Club
Once you complete the terms by end of year, you earn a table banner with the 4-H year embroidered for each time earned.

10. Monthly Breakdown September Enrollments & Re-enrollments
Officer’s Meeting- plan for the first club meeting, make agenda & plan your theme
First General Meeting
Boonville Fair
Send a list of all Club Awards to UCCE Office (End of Year Report):
Project Proficiencies
100% Attendance
Teen Leader/ Junior Leader
Completed record book?
Years completed
Judge Record Club Books
Send Gold Metal record books to UCCE Office

11. October Leader & Officer Meetings- MONTHLY General Meeting- MONTHLY
Complete Club Handbook- include: bi-laws, club information, club events, committees, event planning, Officer’s delegation list, leader roster, member roster, cross clubbing list, code of conduct.
Club Halloween Party
Community service project- MONTHLY
Newsletter- MONTHLY
Check in with Office on record book status
Community Club Meeting Record Book Notes- MONTHLY
Complete and distribute Project Leader packets
New Member packets

12. November
Club Awards Night
New Member reminders
Promote Leadership Conferences
December
Start discussing and planning for Redwood Empire Fair
Start informing about Summer Camp & Counselors
Club Christmas Party
Update Club Bi-laws
Promote Presentation Day
Check in on club Projects- ensure meetings are occurring and policies are being followed

13. January
Promote Extravaganza
Promote Cloverdale Fair
Presentation Day Workshop
February
Promote Camp (Early bird enrollment fees)
Confirm all market animals for the Redwood Empire Fair and give Livestock Committee a list.
March
County Presentation Day
Receive all Fair ear tags
Promote Scholarships to any graduating Seniors

14. April
Send list of all Project Participating members to the UCCE Office 1st of April
Beef weigh in
Club Fun Night
Record Book Training
May
Officer Applications Due
Officer Interviews
Swine weigh in
Summer Camp Forms
Fair Booth Committee
Fair entry forms

15. Recruit New Leaders and Projects July
June
Officer’s meeting:
Including current and newly elected Officers
Plan the upcoming year’s: Rec projects, special programs, community service projects, club budget, club fundraising, c;ub budget, goals and plans to achieve them.
Lamb and Goat weigh in
Ukiah Fair Forms
Check in on Record Book progress and collect sloppy copies at Club Meeting
Recruit New Leaders and Projects
July
Officers make posters with all projects offered for the new year
PROMOTE 4-H
Promote Scholarships to any graduating Seniors
Leader Meeting and Enrollment
Organize Project information

16. August
Ukiah Fair
Boonville Fair entry forms due
Host a Club Enrollment Night(s)
Host Orientation Night
Begin to verify enrollments and start a roster
Assemble New Member packets

18. Current Project Leader Protocol

19. Project Leader Folders
Project Leader Guide
Project Leader Curriculum Template Example
Project Leader Roster Template
Project Leader Checklist
Project Member Agreement
Youth with Special Needs

20. Know Your Resources 4-H Youth Development Program (YDP) Policy Manual
Other Community Club Leaders
Mendocino County 4-H Website- Revamp coming soon!
Feedback on what you would like to see on the web page?

21. Tips and Ideas for Successful Meetings
Open Discussion