1. DCS STRATEGIC PLANNING & BUDGET ALLOCATION
Age of hope: National Effort for Corrections, Rehabilitation & Social Re-integration of Offenders
2008/ /13

2. Contents Planning and Priorities for 2008/09 DCS Strategic projects
Service Delivery Improvement
Delivery on Apex priorities
Finalization of FMPPI and Development of M,E&R Framework
Performance Information – Measurable Objectives/Purpose; Strategies; Targets; Allocation
Administration
Security
Corrections
Development
Care
Social Reintegration
Facilities

3. Improving Planning & Reporting
Strong operational element in the Strategic plan
Ensure separation of Strategic issues from Operational issues – Business Plan
Involvement of operational level in the planning process
Distinction between and Clarification of indicators and targets
Improving Performance information
Partnership with the Technical Assistance Unit
Improve and refine indicators (FMPPI)
Development of the M,E&R framework
FMPPI to be finalised in 2008/09
Policy developments
Approval of the policy on planning, resourcing and reporting
Development of the policy on M,E and R

4. Priorities 2008/9 DCS Priorities
7 Day establishment & Occupational Specific Dispensation (OSD)
Case Management System, including Correctional Supervision & Parole System
Invigorating Integration of Criminal Justice System
Reduction of Overcrowding through 8 pillars of Strategy
Building programme for new centres
DCS strategic plan supports these priorities as well as addressing strategic weaknesses & non-compliance issues

5. DCS Strategic Projects
Will include high level project plans in Strategic plan
Centres of Excellence
Enhancing Security and Safety
Remand Detention
7 Day establishment and job refinement
Offender Rehabilitation Programme (ORP)
Social Reintegration
Infrastructure development

6. Service Delivery Improvement
Strategic Plan includes areas of Service Delivery Improvement in formal SDI Plan
Areas for service delivery improvement have been consulted with operational level to ensure ability to delivery on it – current process – only 3 services to be focus
DPSA SDIP unit developing a SDI Plan within DCS at moment
Submission of SDIP to Minister of PSA by 31 March
Inclusion in Quarterly Reporting Format

7. Administration Measurable objective: Performance indicators
Provide the administrative, management, financial, ICT, research, policy co-ordination and good governance support functions necessary for all service delivery by the department and in support of the functions of the Ministry.
Performance indicators
Unqualified matters on financial and SCM management;
value of wasteful, irregular and unauthorised expenditure;
level of over and under spending;
level of compliance with asset register and verification;
% of HDI service providers;
% of late payments;

8. Administration Performance indicators cont’d
Sufficient and capacitated members and management
Improved HR Functioning;
Healthy and safe employees;
Improved relations between management, employees and unions;
Capable and Competent Employees;
Organisational structure that is aligned to the functions of the DCS and the post establishment

9. DCS Strategies - Administration
Correct the identified deficiencies regarding financial and supply chain management
Reduce high vacancy rate within department
Implement new function-aligned organisational structure
Implement a career development system and improve performance management system

10. DCS Strategies - Administration
Compliance with Central Services policies, procedures, standards & applicable legislation
Enhance combating and prevention of corruption, fraud and serious maladministration
Alignment of procedures with the policies of the department
Management of and access to Management Information
 Provision of evaluative research and accessible research findings/reports on strategic foci
 Integrated Technology Strategy
To mainstream corrections and criminal justice into multilateral processes of SADC and AU to promote and influence global governance related to Corrections and Criminal Justice System
Involvement in integrated governance for improved service delivery
Management of Parliamentary Liaison
Improve relationships with institutions supporting democracy and institutions responsible for oversight of DCS
Improve communication with internal and external publics including inmates
Promotion of DCS Corporate Image 10

11. DCS Strategies - Administration
Ensure integrated Strategic, Operational, Financial Planning , resourcing and Performance Reporting
Ensure ongoing Service Delivery Improvement within DCS
Ensure improvement of management of programmes and projects within DCS
Enhance coordination and support to operational management within DCS
Enhance measures to mitigate significant and prioritised risk within DCS
Ensure effective security co-ordination within DCS
Ensure effective delivery on Compliance Inspections 11

12. Targets - Administration
Measure levels of deficiencies
Reduce the average turnaround time for filling of vacancies at 120 days
Reduce vacancy level for the professionals and/ or scarce skills below 50%
Implement new career pathing model based on Public Service directives; Revise and implement Performance Management Policy and System for DCS employees

13. Targets - Administration
Implementation of approved policies and procedures in all Management Areas and Head office Inspection reports on compliance levels in Management Areas and Head office to establish baseline information
% reported cases investigated;
Increased level of corruption awareness and ethics
% of implementation of findings of cases
Reduced number of policies without procedures; reduced number of draft policies;
Maintain accurate, up-to-date, web based information system (MIS), databases;
% of HO Directorates with necessary web-based data systems; base line information
PAIA requests made and acceded to; File plan approved and implemented;
% of document security breaches
Research projects on strategic foci initiated and reporting quarterly.
Internal publication of list of research completed and research reports accessible; 13

14. Targets - Administration
Policy research and debate forum sessions held
Preparation for SA corrections programme of action re SADC
Delivery on signed Bilaterals; Cooperation agreement with identified African countries concluded Participate in PCRD countries.
Annual assessment of the impact of coordinated participated, delivery and reporting in Clusters.
Mini Drug Master Plan implemented;
Review the system of parliamentary coordination and management of parliamentary questions and presentations/briefing; Improve compliance with Parliamentary systems
System of coordination of Chapter Nine Institutions, institutions supporting democracy and institutions responsible for oversight of DCS is reviewed
Improved understanding of DCS core business, performance rating and participation in the implementation of the White Paper. Base line information
Improve DCS performance ratings by another 5%
Signage and branding covers 50% of DCS institutions 14

15. 1. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME ADMINISTRATION
MTEF Budget Allocation - Administration
The increase of budget from R2.8 billion; R3.1 billion; R3.3 billion and R3.6 billion respectively over the 2007/08; 2008/09; 2009/10 and 2010/11 financial years is mainly due to the following:
Allocation for Master Information System Plan (MISP) project
Adjusted provision additional amount allocated for accommodation charges
The decline in Management Programme Administration sub-programme is due to the efficiency gains savings budget reduction applied by National Treasury over the MTEF period.

16. Security Measurable objective:
Prevent persons incarcerated from participating in criminal activities and escaping, by providing an environment that ensures the safety of all persons entrusted to the department’s care as well as the safety of the public.
Performance indicators
• Number of escapes per inmates
• Number of assaults per in DCS facilities
• Number of unnatural deaths per
• Provision of access security at DCS facilities
• Number of officials involved in assisting escapes and erroneous releases

17. DCS Strategies - Security
Compliance with Security policies, procedures, standards & applicable legislation
Improved security management to improve detention & working environment of inmates, staff, service providers & safety of the public

18. Targets - Security Less than 4,3 inmates per 10 000 inmates who escape
Less than 83 assaults per inmates in DCS facilities
Less than 3,3 unnatural deaths per inmates in DCS facilities
Phased-in implementation of a comprehensive security management plan (10%); 8 additional sites with security access control & fences

19. 2. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME SECURITY
MTEF Budget Allocation - Security
2. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME SECURITY
increase in budget allocation from R3.4 billion; R3.8 billion, R4.1 billion and R4.4 billion respectively over the 2007/08; 2008/09; 2009/10 and 2010/11 is mainly due to the following:
Improvement of security in prisons
Additional allocation of personnel costs for New Kimberley CC
Additional allocation for the implementation of PSCBC Resolution 1 of 2007
Amount allocated to compensate the department for inflation adjustment allocated in this programme.
Additional allocation to fund for purchases and installation of security equipment
Activities of this programme are labour intensive and personnel budget accounts for approximately 91,7% of the budget allocated in this programme over the MTEF period.

20. Corrections Measurable objective:
Address the specific rehabilitation needs of persons who have been sentenced to correctional supervision or sentenced to incarceration in a correctional centre or paroled, through regular assessment and providing needs-based correctional programmes to address all the elements associated with offending behaviour.
Performance indicators
Level of overcrowding in DCS facilities;
Number of offenders serving more than 24 months who are assessed and have sentence plans.
Number of correctional centres implementation unit management
Total number of paid units of labour worked per year;
% of inmates in DCS facilities who are receiving meals in accordance with Sec 8(5) of Correctional Services Act;
% of offenders in quality assured / endorsed correctional programmes;

21. DCS Strategies - Corrections
Compliance with Corrections policies, procedures, standards and applicable legislation
Improvement of effective and compliant administration and management of Correctional Centres
Provision of quality assured /correctional programmes, with support from service providers
Management of Offender population levels
Effective management of remand detention

22. Targets - Corrections
Unit Management including structured day programme and 3 meals a day implemented at COE's, and at 51other correctional centres
All new admissions offenders serving more than 24 months have CSP in dedicated admission centre of expertise; CSPs for all offenders due for release; (2 800)
Level of overcrowding in DCS facilities 140 %

23. 3. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME CORRECTIONS
MTEF Budget Allocation- Corrections
3. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME CORRECTIONS
Increase in budget allocation from R1,064 billion; R1.1 billion and to R1.2 billion respectively over the 2008/09; 2009/10 and 2010/11 is mainly due to the following reasons:
Additional allocations to the baseline made in 2005/06 to implement White Paper on Corrections projects such as risk assessment and profiling of offenders, Case Management Committees, training of staff members on unit management and phased implementation of Offender Rehabilitation Path (ORP) to ensure the effective rehabilitation of offenders
Establishment of parole boards and correctional supervision also accounts for the growth in the budget of machinery and equipment.
Allocation of supervisory personnel budget also accounts for the growth of budget in this programme.

24. 3. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME CORRECTIONS
MTEF Budget Allocation- Corrections
3. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME CORRECTIONS
decline of budget from R1,091 billion in 2007/08 to R1,064 in 2008/09 is due to funds shifted to the Programmes Development and Care to finance the approved White Paper projects implementation in 2007/08 financial year.

25. Development Measurable objective
To provide needs-based educational, skills and other development-related programmes, to facilitate the reintegration of offenders into communities.
Performance indicators
% of offenders in formal education
% offenders with skills qualification;
Increased % of offender skills utilisation and opportunities for employability in Agriculture and Production workshops;
Value of products provided for self sufficiency, poverty alleviation and income generation

26. DCS Strategies - Development
Compliance with Development policies, procedures and applicable legislation
Enhance education, sports, recreation, arts, culture levels of offenders in partnership with service providers
Improvement of the skills utilisation of offenders and enhancement of opportunities for their employability in partnership with external service providers

27. Targets - Development
% of offenders participating in: Formal education programmes (More than offenders)
% of sentenced offenders to participate in Sport, recreation, and arts and culture programmes (More than offenders)
% of offenders participating in: Skills development programmes (More than offenders)

28. 5. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME DEVELOPMENT
MTEF Budget Allocation - Development
5. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME DEVELOPMENT
The increase in budget allocation from R394 million; R397million; R476 million to R509 million respectively over the 2007/08; 2008/09; 2009/10 and 2010/11 is mainly due to the following reasons:
The department effort to put rehabilitation of offenders at the centre of its activities which includes amongst others, training of offenders to ensure their skills and social development in various trades aspects.

29. Care Measurable objective:
To ensure the personal well-being of incarcerated persons by providing various needs-based services.
Performance indicators
• % of offenders in needs-based care programmes - social work services; psychological services; spiritual care services; Number of correctional centres implementing comprehensive primary health care services
•Number of correctional centres implementing comprehensive primary health care services;
100% access to primary health care for offenders in need in relation to TB, STI, HIV, chronic medication
• 100% access to comprehensive HIV and AIDS programmes and services for offenders

30. DCS Strategies - Care
Compliance with Care policies, procedures, standards and applicable legislation
Provision of comprehensive primary health care services to all offenders, awaiting trial detainees and babies of incarcerated mothers.
Provision of needs based care programmes to offenders
Provision of comprehensive HIV and AIDS programmes and services to all offenders
Development and implementation of a needs based Corretion, Development and Care programmes for special categories of offenders as defined in the White Paper

31. Targets - Care
% of offenders participating in Social work sessions (more than sessions)
% of offenders participating in Psychological sessions (More than sessions)
% of offenders participating in: Spiritual care sessions (More than sessions)

32. 4. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME CARE
MTEF Budget Allocation - Care
4. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME CARE
The increase in budget allocation from R1,2 billion; R1,3 billion; R1.5 billion to R1.6 billion respectively over the 2007/08; 2008/09; 2009/10 and 2010/11 is mainly due to the following reasons:
Implementation of three meal system per day
Provision of additional remuneration of Health care workers
Progressive Implementation of comprehensive HIV & AIDS programme nationally
Donor funding received from United States President’s emergency plan for AIDS relief allocated for HIV & AIDS and syphilis prevalence survey among inmates and staff.

33. Social reintegration Measurable objective Performance indicators
To provide needs-based programmes and services to offenders to facilitate their social acceptance and effective reintegration of offenders into their communities
Performance indicators
• % of offenders eligible for consideration released on parole; % of offenders released on parole
• % of offenders absconding from correctional and parole supervision;
• % of offenders violating correctional and parole supervision conditions;
• % of offenders participating in reintegration programmes;
% of probationers on community service orders

34. DCS Strategies - Social reintegration
Review and alignment of policy procedures, and standards on Social Reintegration with White Paper on Corrections
Effective administration of Correctional Supervision and Parole systems
Effective implementation of Community Corrections system

35. Targets - Social Reintegration
% of cases heard by CSPB with offender released on parole;
% of cases where CSPB decision differs from CMC recommendation;
% of cases referred for review where PRB reverses CSPB decision;
Reduce number of violations by 2% from the average baseline of (215).
Sample audit on 10 % of CMCs & Parole Boards. Bi-annual monitoring report

36. MTEF Budget Allocation - Social Reintegration
6. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME SOCIAL REINTEGRATION
The increase in budget allocation trend from R371 million; R386 million; R411 million to R442 million respectively over the 2007/08; 2008/09; 2009/10 and 2010/11 is mainly due to the following reasons:
Phased implementation of the social reintegration action plan which is meant to create a common understanding of social reintegration among all stakeholders, supported by systems and processes for the effective monitoring and supervision of parolees and probationers and
To promote the use of community based sentence options to deal with offenders.

37. Facilities Measurable objective Performance indicators
Provide facilities to support the department in its core functions of security, corrections, development and care and social reintegration.
Performance indicators
•No of beds in correctional centres
• No of new correctional centres created
• Increasing improvement and maintenance of correctional centres

38. DCS Strategies - Facilities
Compliance with Facilities policies, procedures, minimum requirements, standards and applicable legislation
Build and upgrade facilities according to DCS policies.
Maintain facilities according to DCS policies.
Provide leasehold office accommodation for all needs

39. Targets - Facilities
Implementation of approved policies and procedures in all management areas Inspection reports on compliance levels in Management areas to establish baseline information
Bed capacity of
90% Completion of Kimberley New Generation Correctional Centre. (NGCC)
Commencement of construction of 2 facilities to replace obsolete facilities.
Construction on 3 upgrade projects commenced.
Implement 94 planned maintenance projects prioritising COE
Maintenance Audit conducted in all facilities and maintenance programme developed for all facilities
Sustain leased office accommodation. % of rental needs addressed; baseline info

40. 7. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME FACILITIES
MTEF Budget Allocation - Facilities
7. BUDGET ALLOCATION OVER THE MTEF PERIOD: PROGRAMME FACILITIES
The general increase of budget allocation with exclusion of an amount of R513 million roll-over of funds approved in 2007/08 financial year as mentioned-above, from R1.40 billion(R1.916 billion - R513 million); R1.44 billion; R1.7 billion to R3.4 billion respectively over the 2007/08; 2008/09; 2009/10 and 2010/11 is mainly due to the following reasons:
Additional allocation to fund for the operation of five planned PPP Correctional facilities which will provide additional bed spaces
Funding provision for the construction of New Kimberley Correctional Centre to provide additional 3000 bed spaces on completion in February 2009.
Increase in the capital budget for upgrading and renovations of the existing facilities over the medium term which will create additional bed spaces

41. THANK YOU THANK YOU Age of Hope:
National Effort for Corrections, Rehabilitation &
Social Re-integration of Offenders
Age of hope: National Effort for Corrections, Rehabilitation & Social Re-integration of Offenders