1. HEARING ON CONDITIONAL GRANT EXPENDITURE1

2. 1. Allocations/Transfers and Actual Expenditure
A roll over of R3,548,000 was Requested and Granted in
the financial year.
Financial Year
Allocation
Transfers
Actual Expenditure
59,735,000 Q1
22,319,000
56,856,000 Q2
13,500,000 Q3
15,500,000 Q4
8,416,000
85,148,000
17,362,000
79,249,000
(Roll over requested)
37,166,000
23,256,000
7,364,000
2010 – 2011
90,256,000
22,216,000
93,714,000
(inclusive of roll over)
32,704,000
15,975,000
22,819,000 01

3. 2. Monitoring
The department has a Monitoring and Evaluation unit under the Strategic Planning and Executive Support Component which is tasked with monitoring all projects inclusive of the Mass Participation Programme. An official at Deputy Manager level is responsible for the monitoring and evaluation in the department.
A Deputy manager is appointed for each of the sub programmes (viz. SSMPP, Siyadlala, Legacy) to ensure effective delivery of services and also closely monitoring spending trends.
4 permanent Level 8 Administration Officers are appointed through the 6% permanent grant allocation. They are tasked with the monitoring of all grant projects including the expenditure trends at district level. These administration officers
are appointed in each of the 4 clusters. 02

4. The following contract workers are employed at Head
Office to ensure the effective and timeous execution of
services pertaining to the conditional grant.
- 4 officials in the Human Resource Department to effect
monthly compensation payments of contract workers.
- 3 officials at the Supply Chain Management unit
to ensure the timeous procurement of goods and
payment of service providers.
The projected expenditure for the first quarter of the
financial year was R13,611,000 and
the actual expenditure was R14,027,000. 03

5. Monthly reports from hubs / schools / clubs are
forwarded to Districts by the 5th of each month.
Districts submit reports to Head Office by the 10th of
the month.
Monthly reports are submitted to SRSA on the 15th
of each month.
Quarterly reports are submitted and presented to
SRSA 30 days after the end of the quarter.
All necessary reports are received from the
relevant sources. 04

6. 4. Conditional Grant Business Plan Hard copies available05