1. Presentation to the Portfolio Committee of Justice and Correctional Services on DCS 1st Quarter Performance Report (2015/2016) 1 September 2015

2. Presentation Outline Background and Purpose Performance rating
Analysis of the Departmental performance during 1st Quarter 2015/16
Conclusion

3. BACKGROUND AND PURPOSE
To review performance of the department against the approved Annual Performance Plan (APP) 2015/2016 as stipulated in the relevant legislation and framework.
From 2015/2016 performance information included JICS performance indicators under Programme: 1 sub programme: Management.
To provide analysis of the Departmental performance information during 1st Quarter.

4. PERFORMANCE RATING ACCORDING TO RED, AMBER, GREEN (RAG) STATUS
Presentation will cover 1st Quarter performance
Performance rated according to 3 categories only
Achieved ( Where performance information indicates achievement)
Target not achieved
Target measured annually / per academic year.

5. Quarter 1 Departmental Performance Report Performance indicators 2015/16 = 41
Total No of Quarterly targets
Achieved
Not Achieved
Target measured annually /per academic year
48 (including 2 targets from JICS)
20 (1 target from JICS and I from DIU) 17 11 37
(Quarterly targets minus targets measured annually) 20
Total Nor of targets
Total Nor of targets

6. PROGRAMME 1: ADMINISTRATION – 40% Targets Achieved.
Sub Programme
Total No of Quarterly targets
Achieved
Not Achieved
Target measured annually /per academic year
Management 9
(including 2 indicators from JICS) 2
( 1 target from JICS and 1 from DIU) 6 1
Finance
Corporate Services 3
Total 14 4
Quarter 1 Target 10
14 targets (Administration)
4 target – Achieved)
6 targets – Not Achieved
4 targets – Measured annually

7. PROGRAMME 1: ADMINISTRATION – Sub programme : Management 25% Targets Achieved
Total No of Quarterly targets
Achieved
Not Achieved
Target measured annually /per academic year 9
(including 2 indicators from JICS) 2
(1 target form JICS and 1 from DIU) 6 1 8
Quarterly Targets
9 targets
2 target – Achieved)
6 targets – Not Achieved
1 targets – Measured annually

8. PROGRAMME 1: ADMINISTRATION
Sub-programme: Finance : Targets Measured Annually
Total No of Quarterly targets
Achieved
Not Achieved
Target measured annually /per academic year 2
2 Targets
2 targets – measured annually

9. PROGRAMME 1: ADMINISTRATION
Sub-programme: Corporate Services: 100 % Targets Achieved
Total No of Quarterly targets
Achieved
Not Achieved
Target measured annually /per academic year 3 2 1
Quarterly Targets
3 Targets
2 targets – Achieved
1 target – measured annually (Percentage of financed positions filled)

10. Programme 2: INCARCERATION: Targets Achieved = 36%
Sub Programme
Total No of Quarterly targets
Achieved
Not Achieved
Target measured annually /per academic year
Security Operations 3 1 2
Facilities
Remand Detention 7 4
Offender Management
Total 13
Quarter 1 Target 11
13 Targets under Programme: Incarceration
4 targets – Achieved
7 targets – Not Achieved
2 Measured Annually

11. Programme 2: INCARCERATION: Sub programme :Security Operations: Targets Achieved = 33%
Total No of Quarterly targets
Achieved
Not Achieved
Target measured annually /per academic year 3 1 2
3 targets
1 targets – Achieved
2 targets – Not Achieved

12. Programme 2: INCARCERATION – Sub programme :Facilities 2 Targets measured annually

13. Programme 2: INCARCERATION: Sub programme :Remand Detention: Targets Achieved = 43%
Total No of Quarterly targets
Achieved
Not Achieved
Target measured annually /per academic year 7 3 4
7 Targets
3 targets – Achieved
4 targets – Not Achieved

14. Programme 2: INCARCERATION: Sub programme :Offender Management ( Overcrowding): 0% Target Achieved
1 Target Not Achieved

15. Programme 3: REHABILITATION: Q1 Target Achieved = 80 %
Sub Programme
Total No of Quarterly targets
Achieved
Not Achieved
Target measured annually /per academic year
Correctional Programmes 1
Offender Development 5 4
Psychological , Social and Spiritual Services 3 2
Total 9
Quarter 1 Target
Sub programmes performance
Correctional programmes : 1 target – Achieved
Offender Development : 5 targets – 1 targets measured annually/ 4 measured per academic year
Psychological , Social and Spiritual Services : 3 targets – 2 Achieved, 1 Not Achieved )
9 Targets under Programme: Rehabilitation
3 targets – Achieved
1 target – Not Achieved
5 targets – Measured Annually /academic year

16. Programme 3: REHABILITATION Sub Programme: Correctional Programmes : Targets Achieved = 100%
1 target – Achieved

17. Programme 3: REHABILITATION Sub Programme: Offender Development:
5 Targets
4 targets – Measured per academic year
1 target – Measured annually

18. Programme 3: REHABILITATION: Sub Programme: Psychological, Social and Spiritual Services: 67% Target Achieved
Total No of Quarterly targets
Achieved
Not Achieved
Target measured annually /per academic year 3 2 1
3 Targets
2 targets – Achieved
1 targets – Not Achieved

19. Programme 4: CARE – 80 %Targets Achieved
Sub Programme
Total No of Quarterly targets
Achieved
Not Achieved
Target measured annually /per academic year
Health Services 3
Nutritional Services 1
Hygiene Services
Total 5 4
5 Targets under Programme: Care
4 targets – Achieved
1 targets – Not Achieved

20. Programme 4 : CARE Sub Programme: Health Services : Targets Achieved = 100%

21. Programme 4 : CARE Sub Programme: Nutritional Services : Targets Achieved = 100%
1 target – Achieved

22. Programme 4 : CARE Sub Programme: Hygiene Services : Targets Achieved = 0%
1 target – Not Achieved

23. Programme 5: SOCIAL REINTEGRATION for Q1 : 71% Targets Achieved
Sub Programme
Total No of Quarterly targets
Achieved
Not Achieved
Target measured annually /per academic year
Parole Administration 1
Supervision 3
Community Reintegration 2
Office Accommodation
Total 7 5
7 targets under Programme : Social Reintegration
5 targets – Achieved
2 targets – Not Achieved

24. Programme 5 : SOCIAL REINTEGRATION Sub Programme: Parole Administration : Targets Achieved = 100%
1 target – Achieved

25. Programme 5 : SOCIAL REINTEGRATION Sub Programme: Supervision : Targets Achieved = 100%

26. Programme 5 : SOCIAL REINTEGRATION Sub Programme: Community Reintegration : Targets Achieved = 0%
2 targets – Not Achieved

27. Programme 5 : SOCIAL REINTEGRATION Sub Programme: Office Accommodation Community Corrections : Targets Achieved = 100%
1 Target
1 target – Achieved

28. CONCLUSION AND WAY FORWARD
Reporting Process (As-Is)
Correctional Centre:
Data is collected , analyzed and a report is compiled in the required template
Ensure evidence is verified and aligned to reported PI
Report approved by Head of CC and submitted to M A
Management Area:
Receives the approved consolidated CC report
Performance information is analyzed and feedback provided to CC
Report re-submitted if sent back for corrections
MA report is then quality assured and signed off by the Area Commissioner
Regional Office:
MA reports are received
Performance information is analyzed and feedback provided to M A Report resubmitted if sent back for corrections
Regional report is then quality assured and signed off by the Regional Commissioner
Strategic Management
Receives PI from Branches.
PI is analyzed and feedback provided to Branches
Report resubmitted if sent back for corrections/if any
Departmental performance report is consolidated and sent to various Branches for confirmation
Preparation for performance review session.
Report finalized following review session
Branch:
Receives the approved consolidated Regional report
Performance Information is analyzed and feedback provided to Regional Office
Report resubmitted if sent back for corrections
Branch report is then quality assured and signed off by the CDC
Report submitted to Strategic Management
Internal Audit
Reports sent to Internal Audit for further assessment
Internal Audit to confirm information to be submitted to stakeholders
Report submitted to Stakeholders

29. THANK YOU