1. In Focus: A Closer Look at Email & Calendaring at Stanford
Arrillaga Alumni Center
March 15, 2007

2. In Focus: Integrated Calendarding and Email
Welcome
Thank you for joining us today!
Purpose -- To hear directly from users about your experience with & Calendaring solutions:
What is working well
Not working well
What do you need in the future
Your presenters…
(Larry Ebert, Ammy Hill, Bruce Vincent, Brad Lauster)
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In Focus: Integrated Calendarding and

3. In Focus: Integrated Calendarding and Email
Project Overview
About the Integrated & Calendar Discovery Project
Evaluating solutions to offer campus-wide
Selection to be made in June, 2007
Goal: improve efficiency, enrich functionality, and enable coordination and collaboration for an integrated campus solution
Motivation
Feedback on shortcomings
Observation of inefficiencies
Observation of market capabilities and trends
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4. In Focus: Integrated Calendarding and Email
Agenda
Welcome and Introduction
Group (large and small) discussion of current solution: strengths and shortcomings
Trends
Scenario
Small group discussion of user needs going forward
Report out on needs
Wrap-up
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5. In Focus: Integrated Calendarding and Email
Guidelines for Today
Please share candidly
Hold the intention for constructive input and impact
Appreciate the challenge: cannot meet every desire, but want to understand and consider all input
Administrative items…
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6. Group Discussion of Current Solutions
What isn’t working for you about your current and calendar?
What are the challenges and limitations you experience with current tools?
What really bugs you about how things currently work?
What parts just don’t work the way you want or expect them to?
What do you most wish that these tools could do?
In what way is this impacting your productivity?
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7. Group Discussion of Current Solutions
What is working for you about your current and calendar? What do you like about the tools you use now?
What features are the most helpful when you’re trying to do your job?
What’s your favorite trick when using or calendars?
Do you use these in conjunction with other collaboration tools like document management?
Think beyond Stanford. Think also about and calendar tools you use at home or have used at other jobs.
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8. Trends in Collaboration
isn’t just for Inboxes anymore
Optimized message storage
Indexing across messaging, events and documents
Integrated user interface
Wiki and blog are essential tools
Publish and subscribe
Calendaring between organizations
Open standards
Existed in for years
Getting there for calendaring e.g. iCalendar, CalDAV
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9. In Focus: Integrated Calendarding and Email
What the Future Holds
More storage
Search across services
Broad platform support
Work remotely
Groups and list integration
Mobility support
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10. In Focus: Integrated Calendarding and Email
What the Future Holds
Event subscription & publishing
Highly available
Calendar interoperability
Robust handheld sync’ing
Encryption
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11. In Focus: Integrated Calendarding and Email
What the Future Holds
In order for any central and calendaring service to support individual productivity and group collaboration across Stanford, then it must function as an interoperable service.
Central offerings not the only game in town
Enterprise applications as services
Integrated client and mobile user experience
Service provider migration strategies
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12. In Focus: Integrated Calendarding and Email
What the Future Holds
Enterprise
Applications
IM Jabber
Calendaring
Unified
Messaging
Open Protocols &
Middleware
Departmental
Collaboration
Tools
Voice
Content
Management
Departmental
Applications
Tools
Document
Management
Wiki
&
Blog
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In Focus: Integrated Calendarding and

13. Small Group Discussion
Please discuss your needs going forward
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14. In Focus: Integrated Calendarding and Email
Looking to the Future
What interested you most about the scenario or the trends presentation?
What sounded valuable for the work you do?
Do you think you would use these proposed capabilities? How often?
What other features or functions would you desire? What do you wish your or calendar system could do?
What features and functions would be the most valuable to you on a daily basis?
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15. In Focus: Integrated Calendarding and Email
Report out on needs
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16. In Focus: Integrated Calendarding and Email
Wrap-Up
Next Steps
Questions?
Contact Larry Ebert for follow-up questions
5-6348
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17. In Focus: Integrated Calendarding and Email
Wrap-Up
Thank You!
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