1. Process a Contract 1

2. Terminal Learning Objective
Action: Process a Contract
Conditions: FM Leaders in a classroom environment using doctrinal and administrative publications, practical exercises, personal experience, handouts, discussion and access to GFEBS.
Standard: With a minimum of 80% accuracy (70% for international students), learners must demonstrate proficiency with:
Communicate processing contracts with Standard Procurement System (SPS) and Invoice, Receipt, Acceptance and Property Transfer (IRAPT) formerly known as Wide Area Workflow (WAWF)
Process a contract without SPS with IRAPT formerly known as WAWF
Discuss processing contracts without SPS or IRAPT formerly known as WAWF
Explain processing contracts with SPS without IRAPT formerly known as WAWF
Show Slide #2: Terminal Learning Objective
Facilitator's Note: Read/State TLO
Action: Process a Contract
Conditions: FM Leaders in a classroom environment using doctrinal and administrative publications, practical exercises, personal experience, handouts, discussion and access to GFEBS.
Standard: With a minimum of 80% accuracy (70% for international students), learners must demonstrate proficiency with:
- Communicate processing contracts with Standard Procurement System (SPS) and Invoice. Receipt, Acceptance and Property Transfer (IRAPT) formerly known as Wide Area Workflow (WAWF)
- Process a contract without SPS with IRAPT formerly known as WAWF
- Discuss processing contracts without SPS or IRAPT formerly known as WAWF
- Explain processing contracts with SPS without IRAPT formerly known as WAWF 2

3. Agenda Process Contract with SPS & IRAPT formerly known as WAWF
Process Contract without SPS with IRAPT formerly known as WAWF
Process Contract without SPS or IRAPT formerly known as WAWF
Process Contract with SPS without IRAPT formerly known as WAWF 3

4. Process Contract (P2P) with SPS & IRAPT formerly known as WAWF
Battle Drill 1: Process Contract (P2P) with SPS & WAWF 4

5. Three Way Match Three Way Match MIRO ME51N MIGO
Legend
GFEBS
Operation
Non-GFEBS
Three Way Match
Purchase
Requisition
Enter PR
L1- Approve PR
L4 - Certify PR
Transmit PR to
Standard
Procurement
System (SPS) via
Interface
Purchase Order
Award or Modify
Contract
Transmit Contract
Data to GFEBS via
Interface*
Record Contract
as PO in GFEBS
SPS or ME21N
Good Receipt
Post Goods
Receipt
* If not posted
automatically via
WAWF
MIGO
Invoice
Post Invoice
* If not posted
automatically via
WAWF
MIRO
Entire contracting process utilized with or without SPS or IRAPT formerly know as WAWF. If the SPS interface fails to produce an obligation, the PO Processor will manually create the PO.
ME51N
* If the SPS interface fails to produce an obligation, the PO
Processor will manually create the PO 5

6. GFEBS Main Body Screen 6

7. Create a SPS PR
Enter ME51N in the t-code box and select SPS PR from the dropdown menu. 7

8. Create a SPS PR (Cont.)
Input all necessary information. 8

9. Create a SPS PR (Cont.)
Select customer data tab and input all necessary information. 9

10. Create a SPS PR (Cont.)
Go to Contracts tab and enter pay office, NAICS code and PSC code. 10

11. SPS Generates the PO in GFEBS
Budget Analyst and KO’s must ensure the pre-draft contract matches the CLIN structure and amounts in GFEBS
Upload all required supporting documents to the PR for Audit Readiness purposes
If the PO auto generates, then each time a modification is created and PO will self update unless CLINs are added
If the PO fails to generate within 24 hours, run an IDoc report and check to see if the error is on the report.
The KO must send the pre-draft contract to the Budget Analyst prior to releasing the contract in SPS. If any items don’t match; ie: unit of issue, amount, or quantity, the SPS will fail and the PO won’t generate and you will be left with an IDoc error.
You have to be careful when uploading the supporting documents in GFEBS. It is crucial to upload all supporting documents for Audit Readiness but not to exceed the 5mb limit. If you exceed this limit you then run the chance of the supporting documents not carrying over into SPS
If the PO fails to generate the first time you will have to create it manually. Any time a modification is made to this contract then each will have to be update manually as well. 11

12. LSA #1 Check on Learning
Q1. Which document type is used to auto generate a PO in GFEBS.
a. LMP MIPR PR
b. Miscellaneous Pay PR
c. Purchase Requisition
d. SPS PR
Q2. T/F: If the SPS interface fails to produce an obligation, the PO Processor will manually create the PO.
a. True
False 12

13. LSA #1 Summary 13

14. ME51N/ME54N – Create and fund certify SPS Purchase Requisition
Simulation
The instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided 14

15. Process Contract (P2P) without SPS with IRAPT formerly known as WAWF
Battle Drill 2: Process Contract (P2P) without SPS with WAWF 15

16. Without SPS in GFEBS
Budget Analyst and KO’s must ensure the pre-draft contract matches the CLIN structure and amounts in GFEBS
Upload all required supporting documents to the PR for Audit Readiness purposes
The PO will not automatically generate, the PO must be created manually
Any and all modifications must be entered manually 16

17. LSA #2 Check on Learning
Q1. T-Code ME54N is used to ______ a purchase requisitions?
a. Display
b. Delete
c. Create
d. Approve
Q2. T/F: The requestor verifies the information and returns the paperwork (along with the acceptance) back to the performer.
a. True
False
(Performer / Requestor) 17

18. LSA #2 Summary 18

19. ME51N/ME54N – Create and fund certify Purchase Requisition
Simulation
The instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided 19

20. ME21N – Create Purchase Order
Simulation
The instructor demonstrates this activity while you follow along
Hands on Exercise
The instructor will lead you step by step through the activity using the training materials provided 20

21. Process Contract (P2P) without SPS or IRAPT formerly known as WAWF
Battle Drill 3: Process Contract (P2P) without SPS or WAWF 21

22. LSA #3 Check on Learning
Q1. At a minimum, the three levels needed in GFEBS to successfully execute a MIPR / MIPR Acceptance are;
a. L1, L2, L3
b. L1, L4, L5
c. L1, L4, L8
Q2. T/F: Once the requestor receives the DD (MIPR Acceptance), the L5 certification is executed.
a. True
b. False 22

23. LSA #3 Summary 23

24. Without SPS in GFEBS
Budget Analyst and KO’s must ensure the pre-draft contract matches the CLIN structure and amounts in GFEBS
Upload all required supporting documents to the PR for Audit Readiness purposes
The PO will not automatically generate, the PO must be created manually
Any and all modifications must be entered manually 24

25. Process Contract (P2P) with SPS without IRAPT formerly known as WAWF
Battle Drill 4: Process Contract (P2P) with SPS without WAWF 25

26. LSA #4 Check on Learning
Q1. T/F: According to the Outbound MIPR Process, a direct-cite MIPR PO is auto-created in SPS upon L1 / L4 / L5 release.
a. True
b. False
Q2. What symbol is used to adopt a Purchase Requisition (PR), when creating a Purchase Order (PO). a. c. d. 26

27. LSA #4 Summary 27

28. Questions? 28

29. TLO Summary Action: Process a Contract
Conditions: FM Leaders in a classroom environment using doctrinal and administrative publications, practical exercises, personal experience, handouts, discussion and access to GFEBS.
Standard: With a minimum of 80% accuracy (70% for international students), learners must demonstrate proficiency with:
Communicate processing contracts with Standard Procurement System (SPS) and Invoice. Receipt, Acceptance and Property Transfer (IRAPT) formerly known as Wide Area Workflow (WAWF)
Process a contract without SPS with IRAPT formerly known as WAWF
Discuss processing contracts without SPS or IRAPT formerly known as WAWF
Explain processing contracts with SPS without IRAPT formerly known as WAWF
Action: Process an Outbound Reimbursable Agreement
Conditions: FM Leaders in a classroom environment using doctrinal and administrative publications, practical exercises, personal experience, handouts, discussion and access to GFEBS.
Standard: With a minimum of 80% accuracy (70% for international students), learners must demonstrate proficiency with:
- Communicate processing contracts with Standard Procurement System (SPS) and Invoice. Receipt, Acceptance and Property Transfer (IRAPT) formerly known as Wide Area Workflow (WAWF)
- Process a contract without SPS with IRAPT formerly known as WAWF
- Discuss processing contracts without SPS or IRAPT formerly known as WAWF
- Explain processing contracts with SPS without IRAPT formerly known as WAWF 29