1. Ian Evans SSRL Safety Office 650-926-3110
LCLS ES&H
Ian Evans
SSRL Safety Office

2. What is Safety? An organized and managed process that:
Identifies and appraises hazardous conditions and practices
Develops hazard control methods, practices and programs to mitigate risk
Communicates hazard control information through training and education
Measures the effectiveness of the controls employed and fine tunes as necessary
The role of safety is not to remove the symptom, but to find out what is wrong with the system

3. Why its in place
To reduce and prevent incidents that have an adverse effect on personnel and the environment.
To promote good morale through commitment from management.
It saves:
Resources
Time
Money

4. Safety at SLAC
The responsibility for safety and for complying with ES&H regulations and standards at SLAC belongs to the line organization. Citizen committees and the ES&H Division support the line organizations in this enterprise.
The SLAC Safety Overview Citizen Committee coordinates and assigns safety reviews of new projects and offers an independent review of projects (subsystems) by peer review (Citizen Safety Committees)
Committee(s) assigned to review the project give their approval before the activity can proceed.

5. Peer review process SLAC Peer review process:
Receive project Fact Sheets for new projects, describing the undertaking and its associated hazards.
Meet with relevant safety representatives to discuss safety questions.
Create short-term committees, as appropriate, to address safety problems not covered by the existing committee structure.
Issue formal approval when all safety questions are satisfactorily resolved.

6. Integrated Safety Management System (ISMS)
Integrated Safety Management System (ISMS) at SLAC
Achieving the scientific mission is based on:
Maintaining a respectful workplace which promotes and supports the value of each individual
Maintaining excellence in matters of environmental concern and providing for the safety and health (ES&H) of the SLAC staff, users and the general public

7. ISMS Integration 7 Guiding Principals
A comprehensive set of best management practices, fundamental to developing, maintaining and promoting a viable scientific program

8. ISMS Integration

9. ISMS Integration - System
5 Core Functions
Define scope of work
CDR - Project Execution Plan
Analyze hazards
PSAD, SAD, Ongoing System & Sub-System Reviews
Develop and Implement Hazard Controls
Engineered - shielding, interlocks, etc.
Administrative - Procedures, Operating Documents, etc.
Personal Protective Equipment.

10. ISMS Integration - System
Perform work with controls
Procedures, manuals, permits, Work Smart Standard set
Feedback and continuous improvement.
Oversight, regular meetings with system managers, line discussions, system test and certification

11. ISMS Integration – Personnel
Job Hazard Analysis and Mitigation
Routine and Non-Routine tasks require review
Employee Training Assessments
Develop training plan based on work and hazards

12. Accountability Defined roles and responsibilities
Strong safety culture at SLAC
Flexible to changing needs
Active management of ES&H program (resources available, management support)
Dedicated ES&H staff reporting directly LCLS Director and Project Manager.
Access to SLAC ES&H Division support and expertise.

13. Reviews Safety Overview Committee
Start of the peer review process and early identification of citizen committees that may need to be involved: Earthquake, Electrical, Radiation, Environmental etc.
DOE Review of the LCLS design – April, 2002
External Independent Review (EIR) June, 2004

14. Where are we now?
Conceptual Design Report – ES&H Chapter and Radiation Considerations Section complete
Environmental Assessment is complete
FONSI issued
Preliminary Hazards Assessment is complete
Hazards are consistent with those already identified in the Work Smart Standards set and are routinely encountered at SLAC. One exception – tunnel safety
Draft Preliminary Safety Assessment Document

15. Ongoing Activities
Recruit full time ES&H person for LCLS Division – position identified and funded
Commence Fire Hazards Analysis
Complete PSAD and expand into FSAD
Develop construction Safety Plan
Integrate Accelerator Readiness Review into life of project

16. Concerns
Ensure ISMS is fully integrated into the project and that the management structure supports ES&H.
Multi laboratory involvement poses unique communication challenges
That SLAC ES&H structure can support a project of this magnitude without endangering other programs or projects
Early involvement leads to a better understanding of project demands and more time to complete specific tasks

17. Conclusion
The process to identify, analyze and mitigate hazards at SLAC is firmly in place
SLAC, SSRL and LCLS have provided resources and commitment for a strong ES&H program
Outside of ES&H issues related to the tunneling aspect of the project, early analysis leads us to conclude that during the design, fabrication, installation, testing and operation of the LCLS, no new hazards will be introduced to the SLAC site.