1. EPAN – eGov WG EPAN Good Practice Information System
Luxembourg, 24 February 2005

2. Context of the study DG Resolutions approved in Maastricht – Nov 2004
European Commission
IDABC is a Community programme managed by the European Commission's Enterprise and Industry Directorate General
Initiator
Exploration, in close collaboration with the eGovernment working group
of the potential benefits of entering a co-operation with the European Commission regarding the E-government Good Practice Framework which is being set up and financed by the European Commission
with regards to Good Practices.
Human Resources Management Group
Innovative Public Services Group
eGovernment Working Group
Better Regulation Working Group
eEurope awards (Como 2003)
Collaboration
Good Practice Framework a Community programme managed by the European Commission's Information Society Directorate General
IEAP
Hosting
EPAN, eGov WG, EPAN GPIS

3. Objectives of the study
Collecting the needs of the EPAN (currently only eGovernment WG) for an “EPAN Good Practice Information System“ (GPIS) which could be useful
for the EPAN members
for all the administrations at the different levels of the EU.
Analyzing existing or planned "Good Practice Information Systems", in order to propose some ways to assure, using one or a combination of the existing or planned systems, the management of good practices in the different areas and at the different levels in the most efficient way, both for providers and users.
EPAN, eGov WG, EPAN GPIS

4. Limits of the study
This study does not aim at developing a new "Good Practice Information System" for the EPAN by "reinventing the wheel".
This study is a short term mission (started 20/01/2005), with very limited number of person days.
This study is focusing on the global, pan-European, and most known GPIS. Trying to build a comprehensive, and extremely large, list is not the goal of this study.
EPAN, eGov WG, EPAN GPIS

5. Approach and timing of the study
January
February
March
April
May
June
we are here
Presentation and discussion during the eGovernment WG meeting (12-13)
Inventory and synthesis of documents describing, on the one hand, the EPAN needs and, on the other hand, existing or planned "Good Practices Information Systems“
(e.g. eGovernment : eEurope Awards, EC DG Enterprises IDABC eGovernment Observatory, EC DG IS Good Practice Framework),
as well as contacts by the Consultant and LU with members of the eGovernment WG, the EIPA and the European Commission.
First proposal for the "EPAN Good Practices Information System"
Presentation and discussion during the DG meeting (09-10)
Final proposal for the "EPAN Good Practices Information System"
Progress report and discussion during the eGovernment WG meeting (24-25)
EPAN, eGov WG, EPAN GPIS

6. Logical & pragmatical approach
Existing or planned GPIS
...
Already received
Expected for performing our analysis
Multi-criteria
Multi GPIS
datasheet
One consolidated answer per country
Internet research
Additional research
Direct contacts 1 2
If necessary
If necessary
Questionnaire analysis & consolidation
Survey
Research +
Understanding of respective evolutions,
Homogeneous
demands ?
Similar
feedback ?
Options 3
Possible scenarios
Possible cooperation with EC initiatives
EPAN, eGov WG, EPAN GPIS

7. Our understanding of what a GPIS is …
A GPIS is far more than a simple database !
EPAN, eGov WG, EPAN GPIS

8. Overview of existing GPIS (1/2)
EC DG Enterprises & Industry
IDABC – eGovernment Observatory
EC DG Information Society
eEurope Awards
Good Practice Framework (GPF)
EU initiated
eForum
Beep Knowledge System - eGovernment
EPAN, eGov WG, EPAN GPIS

9. Overview of existing GPIS (2/2)
3QConference
Common Assessment Framework (CAF)
Database on Good Practice in Urban Management and Sustainability …
EPAN, eGov WG, EPAN GPIS

10. Assessment criteria’s (Internet research)
A certain number of criteria’s have been used to conduct a first assessment of the main Good Practice Information Systems (GPIS) or other relevant initiatives for the European Public Administration Network (EPAN)
Scope
Objectives of initiative
Volumes
History / background
Integration with external sources
Languages
Multi-criteria
Multi GPIS
datasheet
Document life cycle
Added value
etc.
Target group
Technical matters
Resources
EPAN, eGov WG, EPAN GPIS

11. Questionnaire’s status
Some answers to the questionnaire have been received. We thank all countries who already answered for their contribution to this study.
For making the synthesis as relevant as possible, it would be useful to get more answers in the two coming weeks.
EPAN, eGov WG, EPAN GPIS

12. EPAN IPSG activities related to GPIS - 111 02
2005
An exploratory meeting was held between
Information Society and Media DG (Good Practice Framework, GPF promoters),
GERMANY, for the IPSG,
Deloitte Consulting (as an observer for the Luxembourg Presidency).
EPAN, eGov WG, EPAN GPIS

13. EPAN IPSG activities related to GPIS - 217 02
2005
IPSG has decided during its meeting in Amsterdam (11-12/11/2005) :
“Germany is asked to explore the possibilities of working together with the European Commission”
A second meeting, including Bearing Point (GPF contractor), will be organized by Germany to discuss further the possibilities of co-operation with the European Commission.
A specific survey will be set-up for IPSG members.
EPAN, eGov WG, EPAN GPIS

14. First concrete and generic findings
Many GPIS are not really databases but only (static) web sites
English is the most common support language (site & cases)
Transferability, and reuse, are not primary concerns
No standardized template, for case documentation, seams to be emerging
Data are not that recent (not necessarily an issue)
Determining if a GPIS is regularly updated is not easy
For discussion
EPAN, eGov WG, EPAN GPIS