1. Cost of Events
Faculty Senate
December 2018

2. Guiding Principles for Event Pricing
Simple: Straight-forward pricing methodology for all cost components
Transparent: Include incremental event-driven costs
Explainable: Enhance campus’ understanding of underlying costs
Scalable: Ultimate desire for a consistent structure to implement throughout all venues on campus
At-Cost: Commitment to not charge beyond the true operational cost of event for faculty & staff
Review periodically to make sure we are still at-cost

3. Total Event Cost Components
Event Operations Charge
Food & Beverage
Additional Charges
Total Event Cost
5-10%
90-95%
0-5%
100%
Set-up/Tear-down
Cleaning
Guest Services/ Ushers
Basic A/V
VenueND Admin
Typically priced per person, subject to a minimum charge
Varies depending on menu/caterer
Custom A/V
Custom decor
Other non-standard charges

4. Event Operations Charge Detail
Included in Event Operations Charge
Set-up/Tear-down
Tables, chairs, linens (excl. Catering set-up)
Cleaning
Cleaning of event spaces and restrooms
Basic A/V
Pre-event planning and activation of in-place A/V equipment
Guest Services/Ushers
Monterrey and/or Ushers as required
VenueND Admin
Booking, event planning, and billing efforts of VenueND team

5. Venue Classification
Three venue categories allow for tiered pricing to provide options for all budgets
Premium: Most exclusive and most expensive spaces; Require significant set-up/tear-down activities; Price range of $750 to $1,800
Select: Higher-end and moderately-priced spaces; Require moderate set-up/tear-down activities; Price range of $300 to $1,275
Traditional: Quality and economical spaces; Require minimal set-up/tear-down activities; Price range of $200 to $875
Pre-Set option within each category (Premium, Select, Traditional) provides venues at lower cost: Maximum Operations Charge of $750
Three different venue sizes: Small (<75), Medium (75-150), Large (>150)

6. Venue Classification Detail
Premium
Select
Traditional
Pre-Set
(No furniture moves)
CCP - Foley’s
Joyce - Club Naimoli
Compton - O'Briens
Warren Golf Course - Clubhouse
Small (< 75)
CCP - Dahnke and Rasmus Landings (N/S with terrace)
CCP - Hospitality Suites A-D
CCP - Downes and Hank Landings (N/S with terrace)
CCP - 9th Floor Terrace (SE)
Jordan Hall - Reading Room
McKenna - Board Room
SDH - Hospitality Room
Medium ( )
CCP - Seven on 9
Morris Inn - Private Dining Room
Eck - Visitor Center
McKenna - Conference Room
SDH - Oak Room
Large (> 150)
CCP - Dahnke Ballroom
CCP - Dahnke Ballroom (7th floor, N/S Salons)
CCP - Rasmus Club Balcony
CCP - Downes Club Ballroom
CCP - Hank Forum Balcony
Morris Inn - Smith Ballroom
Jordan Hall - Galleria
DPAC - Atrium
SDH - East Side
McKenna - Atrium
McKenna - Lower Level Dining Room
Joyce - Monogram Room
Joyce - Heritage Hall