1. Civil Rights Data Collection eSchoolPLUS 2017-18 Reporting Year
East Coast LEAs: Opening Feb 4, 2019 & Closing April 22, 2019

2. Civil Rights Data Collection
Reporting
Set-up
* District
* School
* Internet/Wifi
* Courses
* Sections (may not apply)
* Students
* Discipline
Running of Report
Resources / Important Links
Page numbers are to the OCR Reporting Guide found in Regulatory>Civil Rights Data Collection in eSchoolPLUS
Discussion / Questions
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3. Change your Prior Year Color
Click your name in the top right - Click Preferences - Uncheck the default setting and click the Choose the Color block and SAVE. The next time you come back in the color will change.
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4. District Set-up (Pages 20-24)
Regulatory> Civil Rights Data Collection>OCR District Setup
The RIC does not have access to the Federal District Code. That is included in the from CRDC to the district contact. It is the same as prior years.
E/W date to sample Enrollment is 10/2 or the next Monday of the school year.
IDEA date for disabilities is 10/2 or the next Monday of the school year.
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5. District Form Set-up (continued)
BEDS DAY - SSPR – Students, Schools and Programs
Count of Students - Items 1 and 2 can be acquired via the SMS* or SIRS – 313 BEDS Day Report
Count of Students - Item 3– need to seek answers to the questions
Recommendation: ask district level administrator for this information
Items
Early childhood program – Items 4, 5, and part of 9 – ask the administrator responsible for this program (birth-age 2)
Preschool program – Items 6-11 – ask the administrator responsible for this program (programs and services for children ages 3-5)
Kindergarten program – Items – ask the administrator responsible for this program
Item 12 most likely is YES
Item 13 – most likely is FREE
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6. District Form - Continued
CRCO- Civil Rights Coordinator/Desegregation Plan
Contact your District Administrator for this information
HSEE- High School Equivalency Exam
Contact your high school principal or Guidance Office
HIBD – Harassment or Bullying
Provide URL for policy weblink
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7. District Form Setup - Discipline
You will need to select or update any Action Codes that belong with the Discipline Type. This will pull the counts for those codes when OCR Reports are Run. You can run the Daily Action Report for 2018 to compare and update counts.
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8. District Form Setup - Testing
For any SAT, ACT, or AP (IB Vestal only) tests enter Test Code, Test Level, Test Form, Subtest and Source Code. If you know your district didn’t give tests in 2018 for those AP subjects than you can ignore those testing fields. Or if your district didn’t enter scores in eschool you will need to find the information on the number of the students who took the test.
Right now the CCR is not pulling any Source Codes. Stacy has a ticket in.
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9. Regulatory> Civil Rights Data Collection>OCR Building Setup
Building Set-up (Pages )
Regulatory> Civil Rights Data Collection>OCR Building Setup
Complete Civil Rights Data Collection (CRDC) information for each District Building
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10. Additional Information Athletics PreK Services IDEA students
Building Set-up
(Pages )
Sections Include:
School Information
FTE Count
Additional Information
Athletics
PreK Services
IDEA students
Expenditures, Offenses, Justice Facility & Internet Access
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11. Parent- Child Buildings (Pages 32, 56)
If you have “virtual” buildings with the same Federal Building Code. Set up parent building first and then enter the child buildings to copy the parent to.
After the copy, when you click the child building you will see this. Changes need to be made in the parent building. When you run the OCR report, you will run the child building first
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12. Course Set-up - (Pages 16 – 19)
Courses that need to be coded for Civil Rights Data Collection (CRDC)
Mathematics and Science (Grades 7-12) Full list on Page 17
Algebra 1 – Middle School/High School
Geometry – Grade 8/High School
Algebra II
Advanced Math (Trigonometry, Elementary Analysis, Analytic
Geometry, Statistics, Pre-Calculus)
Calculus
Biology
Chemistry
Physics
Phys Ed.
Computer Science – (optional for )
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13. OT – Other AP Courses, Foreign Language
Courses - continued
Advanced Placement –each course that qualifies as Advanced Placement, needs the appropriate AP Subject Area:
MT – AP Math
SC – AP Science
OT – Other AP Courses, Foreign Language
Single Sex Academic Classes – select a subject area for any
single sex academic classes:
AG – Algebra or Geometry
MT - Other Math
SC - Science
EN – English/Reading/Language Arts
OT – Other Academic Subjects (History, Social Studies, Foreign
language)
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14. Master Schedule Search for AP courses
Include Distance Learning and Dual Credit in Selections
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15. Cognos Report for Master Schedule Search
Pick only the Year 2018 and your building. Run for HS and then for MS separately.
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16. KEY DEFINITIONS Page 18 - Must be marked on the Federal Course Information screen
Advanced Placement (AP) refers to a program, sponsored by the College Board, through which students may earn college credit and advanced college placement by successfully completing AP courses and standardized AP exams.
Credit recovery programs (including courses or other instruction) aim to help schools graduate more students by giving students who have fallen behind the chance to “recover” credits through a multitude of different strategies, including online. Different programs allow students to work on their credit recovery classes over the summer, on school breaks, after school, on weekends, at home on their own, at night in school computer labs, or even during the school day.
Dual enrollment/dual credit programs provide opportunities for high school students to take college-level courses offered by colleges, and earn concurrent credit toward a high school diploma and a college degree while still in high school. These programs are for high school-enrolled students who are academically prepared to enroll in college and are interested in taking on additional coursework. For example, students who want to study subjects not offered at their high school may seek supplemental education at colleges nearby. Dual enrollment/dual credit programs do not include the Advanced Placement (AP) program or the International Baccalaureate Diploma Programme.
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17. Scheduling> Courses >Master Schedule
Courses - continued
Scheduling> Courses >Master Schedule
(Search your course and click on the course number)
Scheduling> Courses > Building Courses >Federal Course Information.
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18. Courses - continued
Enter the federal information for the course. Repeat for each applicable course and submit.
After completing the Course Catalog Federal Course Setup, You can create a Service Now ticket for the RIC to copy to the Master Schedule for all other sections it applies to.
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19. Student Set-up/Student Search Groups - (Pages 33-39)
Administration>Registration Setup>Setup
OCR reporting uses student search group definitions to identify students to include for criteria counts. If there are no search groups defined with a Group Used For beginning with OCR_, click on the (Add) button.  This will take you to the Student Group Definition page where you can add a new group and search criteria.  Note that the Group Code field will not allow special characters such as, ? % & * | or a space.
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20. Student Set-up/Student Search Groups - (Pages 33-39)
Administration>Registration Setup>Setup
*RIC has fixed Race Ethnic codes, but please double check all values.
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21. Student Set-up/Student Search Groups continued
Search Student > Menu>Civil Rights Reporting
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22. Student Set-up/Student Search Groups continued
You must enter students that qualify for any of the following criteria:
1. In a Gifted or Talented Program (Y/N) (Registration Setup>Group Criteria)
Vendor said it was in Academic (it’s not) or set up in district defined or Student Tracking?
2. AP/IB Tests and SAT / ACT (District OCR Configuration, Check numbers with Guidance)
3. GED Operated by this school
(would only qualify if you have your own approved GED Program that student is enrolled in)
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23. Run OCR Reports – (Pages 41-50)
Regulatory>Civil Rights Data Collection>Run OCR Reports
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24. Run OCR Reports – Building
Run separately for the secondary buildings (You can run it for multi elementary buildings )
*When you run the OCR report, you will run the child building first if one was set-up.
Not generating the flat file yet (that is for submission)
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25. Discipline (Interventions) must be entered for each district building
Discipline Data will populate from the Run OCR Reports
Discipline (Interventions) must be entered for each district building
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26. Course Data will populate from the Run OCR Reports
You can also change the Value and check Override to “lock” in the data if you plan to run OCR reports again.
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27. OCR Summary – District Counts – (Page 54)
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28. OCR Building Summary- (Pages 53 - 55)
Regulatory>Civil Rights Data Collection>Reports>OCR Summary
Choose the school year, district or building and the question. Click to display the results.
Select the override box to adjust a field if the calculated value is not what you want. When the box is checked the Run OCR reports will NOT recalculate this entry.
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29. OCR Student Search– (Page 58-59)
Select the Record type to review the students based on your criteria. Below will show students that that Algebra l course.
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30. File for CRDC Website
To get your flat file to submit to the CRDC Regulatory>Run OCR Reports

31. Review LEA & School Form Reports (pages 46-50)
Click your Tasks and Reports to Review the data loaded to the forms. To make any changes to the counts go to OCR Summary pages.
Your report form will be in printable format.
Save the LEA and Bldg Flat File to be loaded to the CRDC website.
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32. https://surveys.nces.ed.gov/CRDC/UserAccount/Login?messageKey=None
CRDC Website
Flat File Instructions
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33. Resources / Important Links:
Civil Rights Data Collection – Resource Center
eSchoolPLUS CRDC PowerPoint *
OCR Reporting Guide (eschoolPlus>Regulatory>Civil Rights Data Collection)
Civil Rights Data Collection Information Guides*
Civil Rights Data Collection – Data Elements *
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34. Discussion / Questions
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