1. Sanitary Survey Preparation
National RCAP Conference
New Orleans, LA

2. Objectives
Understand the basics of SS Inspection for common areas of a PWS
Be able to complete basic sanitary evaluations of PWS’s
Know where to obtain more information on SS process

3. Lets Play!!
Stump the Chump!
In your group write THREE QUESTIONS!

4. What Is a Sanitary Survey?
(CFR 141.2) an on-site review of the water source, facilities, equipment, operation, maintenance, and monitoring compliance of a public water system for the purpose of evaluating the adequacy of such, source, facilities, equipment, operation and maintenance for producing and distributing safe drinking water.

5. What is a Sanitary Survey? (cont.)
An inspection of records and facilities of a PWS to ensure public health.
An opportunity to establish a “field presence” for education and assistance
Assess system capacity/Personnel

6. Eight Key Areas Water source
Operator compliance with state requirements
Distribution system
Pumps, pump facilities and controls
Treatment and finished water storage
Cross-connection control
Operational safety
Water system management and operations

7. Why is a S.S. Performed?
(40 CFR ) each state, pursuant to appropriate State legal authority, must establish…a systematic program for conducting sanitary surveys…the frequency with which a State conducts…be based on but not limited to a plan completed by the state, or a negotiated number per year

8. Why is a S.S. Performed? (cont.)
Does system produce Safe Drinking Water
“multiple barrier” protection
Improve system Compliance
Operator education
Update system information
Examine limiting factors
Security/Risk Assessment

9. When is a S.S. performed? State regulations 3 Year routine cycle/SW
Complaint/Follow up
Violation/Compliance Follow up

10. System Classification
Community PWS
serves 15 connections
year round or;
25 year round residents
NTNC PWS
serves 25 “same persons”
over 6 months per year
Transient PWS
Does not regularly serve 25 of the same persons

11. System Classification (cont.)
Population Served
Source Water
Chemical Injection
Filtration Technique
Check State Regulations

12. Who can perform the Sanitary Survey?
State agencies
Private Vendors
RCAP agencies
Local Health Officials
Check State Requirements

13. Preparing For The Survey
Review Reporting Forms
Review Records
System schematic/map
Previous reports
Source information
Compliance Information
Operator Records

14. Inspection Tools Pressure Gauge/Adapters Chlorine test kit
GPS Equipment
Digital Camera
Binoculars
Flashlight
Tape measure
Thermometer
pH meter
Knife
Mirror
Various test kits

15. Source Inspection Wells/Surface intakes etc. Raw water piping
Emergency power
Security/Safety concerns
Control system
Chemical feed systems
Adequacy of Source

16. Source Inspection (records)
Historical data
Protection Plan
Quantity records
Quality records
Contingency plans
Verify VA completion

17. Well Construction Hard to see! Check records Geologic
When was it installed
Has it been inspected
Draw down tests
Chemical/mineral

18. Your New Wells!!

19. Treatment Inspection What and Why Time consuming?
Operating to Standard?
Specific regulations for each treatment?

20. Treatment Records MCL/Compliance data CCC program Operator training
O&M records
System Capacities
Chemical Injection data
Historical Treatment Technique records

21. Treatment Inspection General Areas
Schematic
Adequacy of treatment
Test equipment
Redundancy
Chemicals/Feed sys.
Emergency power
Sanitary Conditions

22. Distribution System Inspection

23. Distribution System Map and expansion plan Materials
Disinfectant residuals
CCC Program
Age/Condition

24. Distribution System Control System Procedures CCC
Repair and installation
Flushing
Water audit findings
Valve program
CCC
SDWA regulation compliance

25. Types of Tanks Clearwells and other chlorine contact facilities
Ground storage tanks
Elevated storage tanks
Hydropneumatic tanks

26. Elevated Steel Storage Tanks

27. Bolted Steel Tanks (Standpipes)

28. Concrete Storage Tank

29. Redwood Storage Tanks

30. Plastic Storage Tanks

31. Typical Tank Components

32. Your Tank

33. Storage Condition of Storage Coating Data O&M records/program
Overflow Piping
Control System
Security Measures
CT Verification

34. Need for Planning ????

35. Pumping Facilities Overall Condition Type/Capacity Emergency power
Flood potential
Security
Control System

36. Pumping Facilities (cont.)
Records
O&M Program
Quantity data
Verify VA
NSF on all Chemicals
Emergency Plan
Confined Space Entry

37. Reporting/Data Verification
Sampling plans
Monitoring schedule
Verify reporting vs. Agency information
Water Quality/MCL Data
On-site Operational Logs
Accuracy of Monitoring/Sampling
Record Keeping Timetable
CCC Inspection logs

38. Management/Operation
Operator information
Training/Support plan
Emergency plan
Conservation plan
Safety program
Public notification plan
Revenue/Budget

39. Exit Interview Review with management/operator Identified Issues
Recommendations
Primacy agency actions
Timetable for corrective action
Agencies that can assist with corrective action

40. Violations vs. Significant Deficiency
Violations or Significant Deficiencies
Only issues directly covered by regulation
Recommendations
All other issues revealed by inspection
Communication with Primacy Agency and knowledge of Specific State Regulation is a Must in this area

41. Review Review State Regulations TA Site Visit Review Records Inspect
Compile O&M Manual
Reporting
Follow Up/Assistance

42. Where to Go
EPA Guidance
ASDWA Guide
CO Checklist

43. Contact Information
Michael Boyd RCAC | ENVIRONMENTAL PROGRAMS Rural Development Specialist III 1915 N Street Gering, NE (308)

44. Rural Community Assistance Partnership, Inc.
Western Rural Community Assistance Corporation 916/
Midwest Midwest Assistance Program 952/
Southern Communities Unlimited 479/
Northeast RCAP Solutions 800/
Great Lakes WSOS Community Action Commission 800/
Southeast Southeast Rural Community Assistance Project 866/
This slide will always be the third slide in a presentation. Say a few words about RCAP and identify RCAC as the western RCAP partner.
800/

45. Questions ?