1. DTA Annual report FY presentation to the portfolio committee on cooperative governance and traditional affairs
Director - General
Prof. MC Nwaila
October 2012

2. Purpose of the Presentation
To present the DTA Annual Performance for the financial year in line with Section 40 (1) (e) of the PFMA. 2

3. Impact on traditional communities
Vision and Mission
Effective and efficient traditional affairs that contribute towards sustainable development and service delivery
Vision
Mission Statement
Impact on traditional communities
To coordinate traditional affairs activities across government through:
Development of appropriate policies, systems and regulatory framework for governing traditional affairs
Enhancement of organisational efficiency and effectiveness
Establishment of capacity development systems and partnership models
Undertaking periodic research and development on traditional affairs matters
Monitoring and evaluation of the performance of DTA
and its entities
Mission

4. Approved Organisational Structure

5. DTA Approved Staff Establishment
Where we are
The approved structure has 127 posts.
Only 79 of the 127 positions are funded and filled.
Progress on issues Previously raised by the Portfolio Committee

6. Progress on issues Previously raised by the Portfolio Committee
Questions asked for DTA
Progress
What is the Department doing in terms of Regulations to address inconsistencies of support, including burials, of Kings and Queens
The DTA is currently finalizing tools of trade handbook through the Ministerial Task Team to address inconsistencies within the institution of traditional leadership
How does DTA support and capacitate the CRL Rights Commission to deliver on its mandate
DTA supported the CRL Rights Commission in terms of planning and alignment processes as well as providing funding support and motivating for additional funding from National Treasury to enable the Commission to deliver on its mandate. It is now adequately funded

7. Summary of achievements per strategic objective
Strategic Objective 1: To build organizational capacity of the Department of Traditional Affairs and strengthen the capability to deliver on its mandate
Achievements
Department prioritised setting up systems to improve its functioning. These systems include:
Planning and performance reporting through the development and implementation of Planning and Reporting Guidelines,
organisational performance monitoring and evaluation system
Budget management system
Performance Management and Development systems

8. Summary of achievements per strategic objective
Strategic Objective 1: To build organizational capacity of the Department of Traditional Affairs and strengthen the capability to deliver on its mandate
Achievements
Established structures for COGTA portfolio engagement with stakeholders, namely: ( Minister and National House Engagement session (MINHTL), Minister and KhoiSan Engagement Sessions (MINKHOISAN) and Minister and CONTRALESA Engagement sessions (MINCONTRALESA). These are structures where the Minister engages with Traditional Affairs stakeholders on Departmental programmes and stakeholders needs
The Department also developed systems for communication, marketing and branding of the DTA. The Department now has its own website.

9. Summary of achievements per strategic objective
Strategic Objective 2: To enhance alignment and standardization in the regulatory, institutional, and support framework for traditional affairs across provinces and municipalities
Achievements
The Department repealed and consolidated the National House of Traditional Leaders Act, No. 10 of 1997 (NHTLA) and the Traditional Leadership and Governance Framework Act No. 41 of 2003 (TLGFA) into the National Traditional Affairs Bill (NTAB).
Amended Local Government: Municipal Structured Act, 1998
Amended the Independent Commission for the Remuneration of Public Office Bearers Act, 1997

10. Summary of achievements per strategic objective
Strategic Objective 3:To ensure that traditional communities are empowered by reviewing and developing the national support programme for traditional communities and governance structures
Achievements
DTA developed and implemented the capacity building strategy. The implementation includes establishment of the National and Provincial Capacity Building Forums; and
The Department coordinated training of members of the National House of Traditional Leaders (NHTL) and members of the Eastern Cape Provincial House on the indigenous law.

11. Summary of achievements per strategic objective
Strategic Objective 4: To promote and integrate the role and place of traditional affairs and the institution of traditional leadership, in the South African governance system by establishing synergetic relations with other governance structures across the three spheres of government.
Achievements
 The Department undertook and completed the assessment of the state of governance of traditional leadership structures. The outcome of this process is a National Consolidated Assessment report and eight provincial reports on the state of governance of the institution of traditional leadership
DTA developed a Partnership Model. The model makes provision for traditional leadership structures to form partnerships with the three spheres of government, business as well as civil society.

12. Summary of achievements per strategic objective
Strategic Objective 5:To support DTA entities by ensuring that they play a central role towards development and service delivery
Achievements
The Department provided the following support to its Entities:
Provided financial and human resources to the National House of Traditional Leaders (NHTL) to implement its constitutional mandate;
Provided financial and human resources to the Commission on Traditional Leadership Disputes and Claims (CTLDC) to establish provincial Traditional Leadership Disputes and Claims committees for the finalisation of traditional leadership disputes and claims;
Provided research capacity to the CTLDC; and
Provided support for planning and performance reporting to NHTL and CTLDC

13. Summary of achievements per strategic objective
Strategic Objective 6: To enhance knowledge management within traditional affairs.
Achievements
Information Management System has been developed and data on traditional communities, traditional councils in South Africa, and members of the national and provincial houses have been captured in the system.

14. Overview of DTA Achievement for 2011/12 FY

15. Summary of Achievements Per Programme
Achieved
Partially Achieved
Not Achieved
Total
Administration (Office of the Director General) 4 1 6
Research, Policy and Legislation (RPL) 3 8 15
Institutional Support and Coordination (ISC) 9 2 14
TOTAL 16 12 7 35
Percentages (%)
46%
34%
20%
100

16. Progress Against Programme Deliverables
Administration
DTA Strategic Plan and Annual Performance Plan for were developed and submitted to Parliament for tabling
The department has developed the Internal Audit Charter and Audit Committee Charter which serve the same purpose as the Internal Audit policy
A draft concept document for Change Management Strategy has been developed
The Department has been able to capacitate the internal audit unit as per current approved organisational structure. The department appointed a senior manager for financial management
DTA Planning and Reporting Guidelines were developed, approved and implemented
The Communications and Marketing Strategy and framework were developed and implemented

17. Progress against programme deliverables
Research, Policy & Legislation
Draft consultation report was developed
Draft profiles for the following provinces Kwa-Zulu Natal, Frees State, Northern Cape, Gauteng, Limpopo and Mpumalanga were developed
Verification and capturing of data relating to traditional communities, members of all Houses of traditional leadership has been completed.
Technical amendments have been identified but system has not been upgraded yet.
The draft formula for determining the number of members of kingship/ queenship Councils and principal traditional councils have been developed and circulated for comments.
The Bill was developed and consulted on
The draft Bill has been refined based on the recommendations made in respect of certain policy issues.
The Bill is pending pre legal certification by the State Law Advisers.
Meanwhile the Memorandum on the Objects has been finalized, and the first draft of the RIA has been prepared.
The Guidelines on the determination of number of members of the Traditional council have been developed and gazetted.

18. Progress against programme deliverables
Research, Policy & Legislation
A draft protocol guidelines developed
A COGTA knowledge management strategy has been developed
Needs analysis of the DTA were provided in knowledge cafes workshops as conducted by DCOG.

19. Progress Against Programme Deliverables
Institutional Support &Coordination
A reporting tool for monitoring and reporting of Capacity Building programmes developed.
Members of the NHTL and PHTL (Eastern Cape) trained on Indigenous Law.
Funding proposal for skills audit sdevelopedA DBSA/ DTA MoU for collaboration on institutional support for traditional leadership institution has been finalised.
Provincial Assessment Reports of the following provinces were adopted:
Eastern Cape
Free State
Gauteng
KwaZulu-Natal
Limpopo
Mpumalanga
North-West and
Northern Cape
1 National Assessment Report was adopted
One national structure and three provincial structures were established
Capacity Building Strategy and Implementation Plan consulted upon and approved
The programme coordinated training of traditional leaders on indigenous law for members of NHTL and Eastern Cape PHTL, whereby 18 members of the NHTL and 26 members of the PHTL were trained.

20. Progress Against Programme Deliverables
Institutional Support &Coordination
Draft partnership strategy developed
Annual progress report on the performance of the three entities was developed and incorporated into DTA draft Annual Report
Entities’ monitoring and reporting system was developed
DTA coordinated the development of entities’ outputs plan which serve as entities’ MTEF plans and were included in both the DTA strategic plan and APP
The NHTL has developed its non financial programme performance information which was incorporated into DTA draft Annual Report
The Partnership Model developed

22. Summary of Achievements Per Entity
Achieved
Partially Achieved
Not Achieved
Total
National House of Traditional Leaders (NHTL) 4 1 - 5
Commission for Traditional Leadership Disputes and Claims (CTLDC) 3
TOTAL 7 8
Percentages (%)
87.5%
12.5% %
100

23. Progress Against Entity’s Deliverables
National House of Traditional Leaders
The Communication and Marketing Strategy was developed but required further review for approval and implementation
A total of 44 traditional leaders were trained during the 2011/12 financial year through the Capacity Building Unit of the DTA
In addition the Skills audit for Traditional Leaders was conducted during the year under review by the Justice College
The NHTL participated in various projects organised by government departments, The House engaged the following departments and structures to improve service delivery and development in communities, DRDLR, SALGA, CoGTA, StatsSA, Women, Children and People with Disabilities, Justice & Constitutional Development and Social Development. reached
Inputs provided to Parliament and departments on the SA Languages, NTAB, Constitutional Review, Customary Marriages Act, Childrens Act, Policy on IKS by Science and Technology, Restorative Justice Policy, Initiation Schools and Ukuthwala
Members of the NHTL participated in cultural events hosted by various traditional councils, provincial houses, national government departments and structures.

24. Progress Against Entities’ Deliverables
Commission for Traditional Leadership Disputes and Claims
During the year under review the CTLDC processed and finalized a total of 139 claims and disputes
The Commission is composed of five members who are appointed on full time basis for a period of five years
The CTLDC has managed to facilitate the establish all provincial committees
A draft Traditional Leadership Dispute Resolution Guidelines were developed

25. DTA 2011/12 Financial Performance
Sub-programme
Final Appropriation R’000
Actual Expenditure R’000
Variance
R’000
Management: Head of Traditional Affairs
11 240 -
Policy and Legislative for Traditional Affairs
14 036
Institutional, Support and coordination
11 507
National House of Traditional Leaders
19 204
Commission for the Promotion & Protection of the Rights of cultural, Religious & Linguistic Communities
20 378
Commission on Traditional Leaders Disputes
10 212
10212
Total
88 577

26. DTA 2011/12 Financial Performance Cont
Economic classification
Final Appropriation R’000
Actual Expenditure R’000
Variance
R’000
Current payments
65 516 -
Compensation of employees
36 367
Goods and services
29 149
Interest and rent on land
Transfers & subsidies
22 378
Departmental Agencies & Accounts
Payments of capital assets
683
Machinery & equipment
Payment for financial assets
Total
88 577

27. DTA 2011/12 Financial Performance
Sub-programme
Final Appropriation R’000
Actual Expenditure R’000
Variance
R’000
Management: Head of Traditional Affairs
11 240 -
Policy and Legislative for Traditional Affairs
14 036
Institutional, Support and coordination
11 507
National House of Traditional Leaders
19 204
Commission for the Promotion & Protection of the Rights of cultural, Religious & Linguistic Communities
20 378
Commission on Traditional Leaders Disputes
10 212
10212
Total
88 577

28. DTA 2011/12 Financial Performance Cont
Economic classification
Final Appropriation R’000
Actual Expenditure R’000
Variance
R’000
Current payments
65 516 -
Compensation of employees
36 367
Goods and services
29 149
Interest and rent on land
Transfers & subsidies
22 378
Departmental Agencies & Accounts
Payments of capital assets
683
Machinery & equipment
Payment for financial assets
Total
88 577

29. Service Delivery Challenges & Solutions
DTA is inadequately funded. This affects the functionality and effectiveness of the Department in fulfilling its mandate and service delivery
These challenges are currently being addressed with National Treasury through the Medium Term Expenditure Committee processes
The Department is not yet fully established. It does not have its Corporate and Financial services; this poses a challenge on service delivery by the Department and its ability to meet its clients’ expectations
The Department is not fully established and therefore not able to cover all the areas of the mandate, such as social cohesion, indigenous knowledge systems, administration of justice, culture, development, etc.

30. Thank You