1. FormTrap Invoice (Original for Mayne Pharma) Made generic and available where you approve of / like this format invoice

2. Data File

3. Green are rules to identify this document and page one.
Data File
Yellow fields are named data from the page one header.
Green are rules to identify this document and page one.
Doc Type is a RegEx rule designed within FormTrap. This recognizes Adjustments and Credits as well as Invoices (including TAX INVOICE).

4. Green are rules that identify the total.
Data File
This is the Total area of Master, from the last page of the document.
Green are rules that identify the total.
Data as above, with field names …

5. Data File Back to Page 1, Header Comments.
Output as one field (see next slide).
test prior line end checks for line ending before this character.
We use also use this to segregate Prod Description from short Product Comments

6. Header Comments as one field (only if these exist)
Intermediate XML file
Master data from Page 1
Header Comments as one field (only if these exist)
Totals from Last Page (data continues beyond the page)

7. Header Comments as one field (only if these exist)
Intermediate XML file
ALL in the ONE record
so the data can be placed ANYWHERE on the formatted document.
Master data from Page 1
Header Comments as one field (only if these exist)
Totals from Last Page (data continues beyond the page)

8. Fields (green highlight) are tested for “equal to” the value shown.
Get rid of Redundant areas, starting with …
UNW Subsequent Header
UNW Detail Header
Fields (green highlight) are tested for “equal to” the value shown.
Inter-page literals UNW ** Cont ** and UNW *** Con
Detail line constant UNW Serial Header

9. … to this with Unwanted removed…
From this …
…and back again.

10. Just Detail lines still to define
This is the Product record

11. Just Detail lines still to define
Prod Name area
The resulting field is trimmed, space separated data from Prod Name(s)

12. Just Detail lines still to define
Serial Number area of Product

13. Just Detail lines still to define
Prod Comment area of Product

14. Formula for Lookup Table Items
Simply put, lookups are entries in a single XML table used for literals, code interpretation and other substitutions on the formatted form.
These days we prefer to use Lookups for all company information for all forms, these entries are all Substitute from lookup table
This is the Formula for Our Bank
There is a separate PowerPoint on lookups here if you want more information.

15. Variables for Calculation
This shows the definition of variable GST Aus On
Variables are used for calculation. GST Aus On is used for calculation of GST value. The value is inserted from the Lookup Table for each document. If and when GST rate changes, one change to the Lookup entry changes all forms instantly.
Line Item Number is a simple count of Product records (used as Item).
Running total is where Line Extension values are accumulated.

16. Delivery Tags
Del Doc Type, Del Doc No and Del PO are used in title lines, with Del Our Name from lookup, using formula Our Name as the value to lookup.
This is the resulting substitution into the XML file (and shows only one of the two possible smtpto’s)
Delivery tags used in Subject and Document Name…
Delivery Tags shape output method and content. smtpto (there are two defined) output the address via the SMTP Server.

17. Delivery Tags
There are two mutually exclusive smtpto entries in Delivery.
This one is looked up …
Rule states only if Remarks does not (ie NOT an address).
The lookup entry key is To-MULLVN1 from data field Bill To No

18. Delivery Tags
The QAD system alternative is to place the address in Remarks, and use this directly, with a Rule that outputs this Delivery tag only where Remarks contain an address (identified anywhere in Remarks).

19. Delivery Tags Remarks contain an email address
Remarks do NOT contain an address

20. We now have all of the Invoice data defined.
See the original ex-QAD files here-USD from Lookup and
here-AUD from Remarks
with the XML files generated from them here-USD and here-AUD

21. This is the form design showing Background where company details from Formula populate items for EVERY page.

22. This shows the formula names (via a flip/flop in design).
Press enter to look closer …

23. Our Address is used only where Tot Currency
is exactly AUD while …
Our Address Int applies where Tot Currency
is not AUD

24. Rules-based field (or even individual character) printing is a feature of FormTrap and allows unrestricted differentiation based on DATA …
Next slide is from another form that prints invoices for most of the EU countries, to their language and date standards, from one file that includes Country Code …

25. … one line only for your base language, English in this case
German
Czech
Italian
English
… one line only for your base language, English in this case
Spanish
French

26. OK, back to Invoice …

27. PDF formatted from Tot Currency = USD
This is the Report Header (first page only) which is a variable height to allow for Header Comment
With 2 lines of Header Comment

28. Page Header Report Header
This is the Page Header Page 2 and onward
(contrast with Report Header
Page 1 only)
Cut-down version of
Report Header

29. Page Footer and Brought Forward
Outputs …
Page Footer and Brought Forward
Data is from
Running total formula

30. Report Footer (totals page)
Tot Currency not AUD
Tot Currency AUD
Report Footer (totals page)
This has a few rules, including here (where the two overlapped texts are shown separated).

31. Report Footer (totals page)
Outputs …
Report Footer (totals page)

32. Just detail line to finish…

33. Detail Line showing Serial Number
These are defined with Line Feed separators so the repeats print as one object,
as do Comments
Detail Line showing Serial Number
objects highlighted.

34. We need a special description for one product, like this …
To print this in place of the “data file” descriptions, we use this field …
… to instead print from this lookup entry:
… with this rule …
… Group Header and Group Footer and we’re done …

35. enclose detail lines, and move up and down the page as required.
Group Header and
Group Footer
enclose detail lines, and move up and down the page as required.

36. Output …

37. Sales@FormTrap.com Support@FormTrap.com +61 2 8303 2401
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