1. WIDA ACCESS for ELLS SBD Training
Jasmine Carey
CDE Assessment Unit 2019

2. WIDA ACCESS for ELLs SBD
WIDA ACCESS for ELLs is the English Language Proficiency assessment
Only students classified as Non-English Proficient (NEP) or Limited English Proficient (LEP) should take the WIDA ACCESS
Students may take the test in all grades K-12
There is an Alternate version used for students with severe cognitive disabilities
The testing window starts in January so the data clean up is earlier than other state assessments

3. General Data Pipeline Manual
This training only covers information specific to the WIDA ACCESS for ELLs collection
The general SBD manual covers the steps necessary to complete any SBD review as well as general Data Pipeline functionality
Link to manual
There is also a general SBD training that walks through the manual
Link to webinar

4. WIDA ACCESS SBD Documentation
All Documentation is on the Data Pipeline Collection page
File layout and Definitions
Business Rules
Link to the SBD Manual and Webinar
Failsafe Template

5. SBD File Layout and Definitions
Please read through the SBD File Layout and Definitions document before you begin SBD
Any changes from the previous year are highlighted
The document begins with a table of all fields included in the SBD layout
Position in the file
Field name in the file header
Valid values
Updateable or not

6. Business Rules and Failsafe Template
Lists all the active business rules for the collection
Includes Errors and Warnings
Includes message text and additional information on clearing the errors
Failsafe Template
Template for submitting requests to move student records to a different district
This should only be used from students who moved during the testing window. If they moved after the testing window the student data should remain in the district where the student tested

7. WIDA ACCESS for ELLs Specific Fields and Rules

8. Vendor Variables DRC Student ID Assessment Type Reported Record
This is an ID created by DRC for their internal system, it included because it helps SBD Support find records in the vendor file to answer questions or complete Failsafe requests
Assessment Type
Indicates whether a student took the General or Alternate version of the WIDA ACCESS for ELLs
Reported Record
Indicates if a record is being considered a duplicate or primary by DRC
Can help resolve duplicates or missing domain issues

9. Language Fields
WIDA ACCESS for ELLs is intended for English Learners only so there are a few fields that need to input correctly or the records will be invalidated
Language Proficiency
Only 1 (NEP) or 2 (LEP) are valid all others will trigger an error
Language Background
Cannot be ENG (English)
Use only 3 character alpha codes that are used in the Student Interchange
Language Instruction Program
Students must be in a program if they are NEP or LEP
If a student has been opted out by a Parent they may be coded as 98
00 or Blank will trigger an error

10. There are 4 cluster fields, one for each test domain
Test Cluster
WIDA ACCESS for ELLs has tests based on grade clusters rather than a specific grade
There are 4 cluster fields, one for each test domain
Each cluster field contains the test taken by the student for that domain
If the Cluster field is blank it means that the student did not complete that cluster
This will mean that the student will not receive an overall score
There is NO PARENT OPT OUT allowed for WIDA ACCESS

11. Online Paper Alternate
Test Clusters by Grade
Online
Paper
Alternate 1
Grade 1
Kindergarten
Grades 1-2 2
Grades 2-3 3
Grades 3-5 4
Grades 4-5
Grade 2 6
Grades 6-8
Grade 3 9
Grades 9-12

12. Missing Clusters on Duplicate Records
Sometimes students will have a complete assessment that crosses multiple records
This is usually caused by misbubbled information on paper tests
If the Grade or SASID on a paper test does not match the student record in WIDA AMS it will create a second record
Make sure the SASID and grade match across the records and they will be merged by DRC after SBD
DO NOT INVALIDATE EITHER RECORD!

13. There is a separate code for each domain There are four possible codes
Do Not Score Codes
WIDA ACCESS for ELLs does not have a participation component in Accountability
Do Not Score codes are used to prevent DRC from creating a score for the student or for record keeping purposes
There is a separate code for each domain
There are four possible codes
ABS – Absent
INV – Invalid
DEC – Declined
SPD – Withdrew/District Ed Services/Took other assessment

14. How to use Do Not Score Codes
Absent (ABS)
Used only for students who were absent for the entire testing window but did not withdraw from the school
Invalidation
Even if the student complete some of the test it was not valid and should not be scored
Used for ANY misadministrations or situations where a student test is interrupted and not completed
Also used if the student took the incorrect test for their grade or is not actually an English Learner

15. How to use Do Not Score Codes (con’t)
Declined
Student refused to test
THIS IS NOT PARENT EXCUSE!
SPD
For BOTH General and Alt
Students who withdrew from the school or district during the testing window and were not able to finish
Students who are homebound due to illness or injury and receiving instruction through District Education Services
For Alternate Only
Students who were given the general assessment, but should have received the Alternate assessment
They should have another record with an Assessment Type of ‘A’

16. Contact Information
All SBD questions should be directed to the SBD helpdesk: Phone: