1. Judges Training

2. Good Judges Make Good Contests

3. Qualifications Club Contest: Area/Division/District:
Member in Good Standing
Area/Division/District:
Member in Good Standing a Min. of 6 Months
Completed at least 6 speeches in the CC Manual
Not Competing

4. Before the Contest Attend Judges Briefing Bring a Pen
Read the Judging Form
Sign the Ballot

5. Judges:
Judge Evaluate

6. During the Contest Contestants Names on Ballot
Grading criteria - guideline
Be Impartial
Originality 75%
First, Second and Third Place winner
Break Own Ties
Submit Your Signed Ballot

7. After the Contest
Mums the Word
Recycle
Be Discreet

9. Chief Judge Training

10. Agenda What a Chief Judge Does Ballot Counting
In Preparation for the Contest
Just Before the Contest
During the Contest
After the Contest
Ballot Counting

11. In Preparation for the Contest
Learn the Contest Rules
Recruit Judges
# per Contest
Gather Judges Eligibility Forms
Get Contestant Eligibility and Originality Forms
Who can Compete in the Contest
Club in Good Standing
Member in Good Standing
Coordinate with the Toastmaster and Contest Chair

12. Current Year Changes New Form for Evaluation Contestant Notes
New Results Form
Fees Cannot be Charged to Contestants or to Clubs to compete
Eligibility –candidates
Eligibility – Must be present to compete beyond the club level
Eligibility – Resources
Use of Props
Changes to Taped Contest Rules
International Speech Contest Rules (clarification)

13. Before the Contest Select a Counting Area/Room Conduct Briefings:
Tie-Breaker Judge
Judges
Timers
Ballot Counters
Brief the Judges
Tie-Breaker Judge separate from the other judges
Brief the Timers
Read the Speech Contest Time Record Sheet
Check to be sure that the timing equipment works
Demonstrate the timing equipment for the contestants when asked to do so by the Toastmaster
One timer runs the stopwatch and the other the timing device
The timer with the stopwatch updates the Time Record Sheet
Timing begins with the contestants first word or attempt to communicate
Time one minute between each speech and signal the Toastmaster when the minute is up
Circle or otherwise indicate on the time record sheet if there is a disqualification
Put the completed time record sheet in an envelope and hand to the Chief Judge
Brief the Ballot Counters
Stand after the last speech and place yourself within vicinity of the judges
Collect each ballot as the judge raises their envelope and hold up fingers to indicate how many ballots you have collected
Follow the Chief Judge to the counting room once he/she indicates that all ballots have been collected
Select a Counting Area/Room

14. During the Contest Before and During the Speeches
Brief the Audience
Listen for Plagiarized or Unoriginal Material
Ensure following of contest rules

15. During the Contest After the Speeches
Collect - Tie Breaker & Timer
Announce All Ballots Collected
Proceed to the Ballot Counting Area
Supervise the Ballot Counting
Hear any protests if any are raised
Collect the Tie-Breaker Judge Ballot and Timers Worksheet
Inform the Toastmaster when all the Ballots are Collected
Lead the Ballot Counters to the Counting Area/Room
Supervise the Ballot Counting and reflect if there is a disqualification and/or break the tie if one arises
Hear any protests if any are raised
Interview contestant with judges if originality is questioned
Record all contestants in order on the Notification of Contest Winner Form 1182 (this goes to the Contest Chair of the next Contest)
On separate piece of paper record in reverse order
If 4 or fewer contestants the 1st and 2nd place contestant
If more than 4 contestants the 1st, 2nd and 3rd place contestants
Also record if there is a disqualification
Return to the Contest Room as soon as possible so the contest can continue
Once the results are read, discreetly dispose of all ballots and forms other than 1182 and the Eligibility and Originality Forms – keep until after next contest

16. During the Contest After the Speeches
Fill Out Notification of Contest Winner Form (Submit to the Contest Chair of the next Contest)
Record Winners
Return to the Contest Room
Dispose of all ballots and forms
Collect the Tie-Breaker Judge Ballot and Timers Worksheet
Inform the Toastmaster when all the Ballots are Collected
Lead the Ballot Counters to the Counting Area/Room
Supervise the Ballot Counting and reflect if there is a disqualification and/or break the tie if one arises
Hear any protests if any are raised
Interview contestant with judges if originality is questioned
Record all contestants in order on the Notification of Contest Winner Form 1182 (this goes to the Contest Chair of the next Contest)
On separate piece of paper record in reverse order
If 4 or fewer contestants the 1st and 2nd place contestant
If more than 4 contestants the 1st, 2nd and 3rd place contestants
Also record if there is a disqualification
Return to the Contest Room as soon as possible so the contest can continue
Once the results are read, discreetly dispose of all ballots and forms other than 1182 and the Eligibility and Originality Forms – keep until after next contest

17. Ballot Counting
Ballot Counting Simulation

18. Remove any Disqualified Ballots
Write Judges Names down Left side of Counter’s Tally Sheet
Write Contestants Names along Top of Counter’s Tally Sheet
One counter reads the ballot, judge name, then contestant’s name, points received
Another counter takes down what the reader says
Third counter and you watch for errors
Compute the Totals and Check: All rows should equal the same number and the last row should equal the last column)

19. Check for any disqualifications and cross them off the ballot.

20. If there is a tie, check your tie breaker ballot and the person listed the highest on that ballot is the winner of that tie.

21. Fill out the contest winner form and send it to the contest chair of the next level contest.
List all contestants that were not disqualified in order of place.