1. Performance of Veterinary Services Status of the OIE Programme
OIE-PVS Evaluation of
Performance of Veterinary Services
Status of the OIE Programme
Lessons Learnt
Sofia, Bulgary
January 2008
Comments (with copyright) / Commentaires (soumis au Copyright) :
Dr Gastón Funes
Head
OIE Regional Activities Department 1

2. Topics of the Presentation
OIE PVS Last Events
Meeting of the ad hoc Group on VS (July 07)
OIE PVS Workshop ENSV-Lyon (Nov 07)
Current status of the OIE PVS programme
Improvements on the OIE PVS process. Lessons learnt
PVS next steps and OIE expectations

3. PVS – Last Events
Meeting of the ad hoc Group on the Evaluation of Veterinary Services (OIE Headquarters Paris, 4-6 July 2007)
PVS Workshop (ENSV Lyon, November 2007)
(Next PVS Training Session for “new assessors” will be held on 18th – 19th February)

4. Meeting of the ad hoc Group on VS (July 07)
feedback provided by experienced assessors
to recommend amendments to the critical competencies and the indicators, in the PVS Tool

5. Meeting of the ad hoc Group on VS (July 07)
The addition of five new competencies was proposed:
Physical resources
Laboratory Quality Assurance
Disease prevention, control and eradication
Veterinary public health and food safety
Residue testing
The following were divided into two competencies:
Professional and technical competence of the personnel of the VS (“Staffing” and “Competencies”)
Epidemiological Surveillance (“Active” and “Pasive”)

6. Meeting of the ad hoc Group on VS (July 07)
New name of the PVS:
‘OIE Tool for the Evaluation of
Performance of Veterinary Services
(OIE-PVS Tool)’

7. OIE PVS Workshop ENSV-Lyon (Nov 07)
feedback of experienced PVS assessors and peer-reviewers
to reflect on the experience gained in this first year of operation of PVS and to take steps to improve the quality and to better harmonise all OIE PVS process
Questionaire for Revision of the OIE Manual of Assessor (experts)
Issues identified by the OIE (missions and peer reviews)

8. OIE PVS Workshop ENSV-Lyon (Nov 07)
Main Conclusions on:
Clarifications on roles and responsibilities of assessors (team leader / experts) and peer reviewer;
Logistics, administrative and practical issues;
Relationship between team leader and country (including preparation of missions);
Clarifications on format, contents and quality of reports;
Agreement on a PVS model PPT presentation for starting missions (for VS have good understanding…);
Timeframe of the overall PVS process….

9. PVS evaluations conducted* *as of 09 January 2008
Total Member countries
Country requests
PVS conducted
Reports received (TL)
Reports peer reviewed (sent to MC)
Agreement on final report**
**(Vietnam, Kyrgystan, Cote D’Ivoire, Brazil, Guinea, Mexico, Algeria, Costa Rica, Mexico, Madagascar)

10. PVS Missions conducted 1
PVS evaluations made by regions
 Region
OIE Member countries
Country requests
PVS Missions conducted 1
Africa 52 30 22
America 29 9 7
Asia and Pacific 28 6
Europe 50 5
Middle East 13 4
TOTAL
172 57 44
1 As of January 9, 2008

11. PVS evaluations made in Europe
EUROPE (6 requests, 5 finished):
Kyrgyzstan, Ukraine, Armenia, Kazakhstan, Uzbekistan, Romania
Reports sent to countries (3):
Kyrgyzstan*, Ukraine, Armenia
(*) Agreement from Kyrgyzstan on PVS final report and release to donors

12. OIE-PVS Assessment Procedure
Official request from the Country*
*(OIE sine qua non condition)
Proposal of dates and PVS Expert Team
Acceptance of mission by the Country
Preparation of the mission between country and Team Leader
PVS Mission / visit to the country

13. OIE-PVS Assessment Procedure
Draft PVS country report (TL to OIE HQs)
OIE Peer Review
Final PVS Country report (OIE DG to MC)
Acceptance by the country on the report
Authorization (from MC) to release the report

14. Improving PVS process: Lessons Learnt
Delays or no answers from MC after OIE proposal;
Problems on communication or coordination between Team Leader and the country to be evaluated for the previous organisation of the mission;
Request of information and documents from Team Leader to the country;
Contact person

15. Improving PVS process: Lessons Learnt
Final meeting (debriefing): Short and general statements on the findings of the missions,
Press Media: Information should only include a general explanation of the procedure and objectives of the mission,
Contact/relationship between country and TL after finishing missions (additional or pending information?)

16. Improving PVS process: Lessons Learnt
Closer collaboration between TL and peer reviewer (agreement on preliminary report),
Sooner answer (comments/agreement) from the evaluated country on the PVS report,
Authorisation from the evaluated country to release the report?

17. Improving PVS process: Lessons Learnt
General role of the OIE Regional and Sub-Regional Representatives in the PVS Evaluations:
Helpers / facilitators / nexus, between:
-Team Leaders and countries,
to help in getting information in advance for TL,
-Countries and OIE HQs,
to get answers from MC,
to follow up PVS reports (agreement/comments),

18. OIE-PVS Next Steps After PVS evaluations… Next steps:
gap analysis process; and
preparation of priority investment projects for funding requests (in collaboration with OIE partners or external consultants);
PVS Follow Up missions (1-2 years after 1st mission)

19. PVS Programme: OIE Expectations
To standardize as maximum as possible all PVS procedure steps,
High quality trained PVS experts, with clear definition, understanding and implementation of their roles,
To smooth and speed up the whole process (since Member Country request till agreement and release of final report),
Sooner and more tangible outcomes and benefits to Member Countries (strengthening their VS),

20. OIE PVS Programme: Some reflections…
it is essential to have an accurate diagnosis of needs before embarking in strengthening of veterinary services
the efficiency and credibility of veterinary services is slowly gained and can be rapidly lost
weak veterinary infrastructures in one or more countries, weaken the global ability to response to emerging diseases, therefore a public good
OIE objectives can not be achieved without strong VS worlwide

21. PVS Matters: Responsible areas/persons at OIE HQs
PVS-Tool:
Documents (PVS, Indicators, Manual of Assessor, Web Application); OIE Ad Hoc Group; OIE internal Task Force: Dr Sarah Kahn
Dr Yamato Atagi
Organisation of missions/reports:
Gral organization and follow up: Dr Gastón Funes
Mr Stéphane Berlaud
Financial matters: Dr Alain Dehove
Ms Margarita Riela
Logistics (flights, visas): Dr Daniel Chaisemartin
Ms Alejandra Balmont
Mr Alejandro Cruz

22. World Organisation for Animal Health
Thank you for your attention
World Organisation for Animal Health
12 rue de Prony
75017 Paris, France
Tel: 33 (0)
Fax: 33 (0)