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North Carolina Agricultural and Technical State University Explore. Discover. Become. Using Microsoft Excel ® Pivot Tables to Turn Institutional Data into Institutional Knowledge NCAIR Summer Drive-In 2012
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North Carolina Agricultural and Technical State University What is a Pivot Table? An interactive worksheet table »Provides a powerful tool for summarizing large amounts of tabular data Unweighted cross-tabulation table »A pivot table classifies numeric data in a list based on other fields within the list General purpose: »Quickly summarize data from a worksheet or from an external source »Calculate totals, averages, counts, etc. based on any numeric fields in your table »Data from table can easily be made into charts
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North Carolina Agricultural and Technical State University Benefits of Pivot Tables Save time in analysis »Ease of use – not big learning curve »Fast – manipulation of large data sets take only seconds to do »Updatable Flexible –dynamic, able to manipulate, and versatile Reports can be customized and formatted to fit your presentation
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North Carolina Agricultural and Technical State University Building a Pivot Table Inserting a Pivot Table
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North Carolina Agricultural and Technical State University Building a Pivot Table Data Selection and Creation
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North Carolina Agricultural and Technical State University Building a Pivot Table Pivot Table Created
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North Carolina Agricultural and Technical State University Building a Pivot Table Adding Field to Value Area (Adding Data)
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North Carolina Agricultural and Technical State University Building a Pivot Table Adding Field to Row Area –Simple Report Created
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North Carolina Agricultural and Technical State University Building a Pivot Chart Inserting a Pivot Chart
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North Carolina Agricultural and Technical State University Building a Pivot Chart Selecting Pivot Chart Format
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North Carolina Agricultural and Technical State University Building a Pivot Chart Formatting and Moving Chart
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North Carolina Agricultural and Technical State University Building a Pivot Chart Formatting and Moving Chart
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North Carolina Agricultural and Technical State University Building a Pivot Chart Organizing Chart
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North Carolina Agricultural and Technical State University Getting More Complex Adding Field to Column Area
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North Carolina Agricultural and Technical State University Adding a Field to Column Area Changes Pivot Chart
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Filtering the Data
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Filtering the Data-Changes Pivot Table and Chart
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Adding Multiple Fields to Data Area Need to change field settings
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Changing Value Field Setting Summarization
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Adding Multiple Fields to Data Area-Results
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Right Click on Field – Change Format, Sort, & Settings
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Changing Number Formats
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Changing Number Formats
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Sorting Data
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Changing Column/Row Labels
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Changing value field settings to percentages
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Changing value field settings to percentages- Results
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Inserting Custom Calculation Field
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Creating Custom Calculation Field
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Caution!!! (Excel reference field in formula as sum of field)
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Caution!!! Only used in Value Area (Sum of Field Issue)
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Deleting a Custom Calculation Field
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Inserting Calculated Item
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Creating Calculated Item & Results
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Grouping Values
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Formatting The Pivot - Examples
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Formatting The Pivot - Examples
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Adding data and refreshing charts
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North Carolina Agricultural and Technical State University Manipulating the Pivot Table Adding data and refreshing charts
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North Carolina Agricultural and Technical State University Using External Data for Pivot Table Creating table and choosing connection
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North Carolina Agricultural and Technical State University Lets Play Around More with Pivot Tables……Questions? Comments?
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North Carolina Agricultural and Technical State University Resources for More on Pivot Tables Some information in these slides is from the Microsoft Training Webpage: http://office.microsoft.com/en-us/training/ default.aspx http://office.microsoft.com/en-us/training/ default.aspx Copyright © 2004 Microsoft Corporation, One Microsoft Way, Redmond, Washington 98052-6399 U.S.A. All rights reserved. Excel 2007 PivotTables and Pivot Charts: Your visual blueprint for interpreting and presenting Excel data by Paul McFedries ISBN: 978-0-470-13231-9 G. Scott Jenkins Director of Institutional Research North Carolina Agricultural and Technical State University gsjenkin@ncat.edugsjenkin@ncat.edu or (336) 334-7006
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