1. Using the GSBPM in Practice
Steven Vale
UNECE

2. Introduction
The original aim of the GSBPM was to standardise terminology for discussions on statistical metadata systems and processes
But now it has many other uses:
(Quotes from GSBPM 5.0)

3. Documentation
“The GSBPM provides a structure for organizing documentation, promoting standardisation and the identification of good practices”

4. Process quality management
“If a benchmarking approach to process quality assessment is to be successful, it is necessary to standardise processes as much as possible. The GSBPM provides a mechanism to facilitate this”

5. Integrating metadata and quality
“The common framework provided by the GSBPM helps to integrate international work on statistical metadata and data quality by providing a common framework and terminology to describe the statistical business process”

6. Building organisational capability
“The GSBPM can be used to develop a framework assess the knowledge and capability that already exists within an organisation, and to identify the gaps that need to be filled to improve operational efficiency”

7. Documentation
Example: Armenia Population Census

8. Similar approaches are now widely used in many other countries

9. February 2014 – pilot surveys description
Belarus: Using GSBPM 5.0 to describe the existing statistical production processes
February 2014 – pilot surveys description
Labour statistics
Industry Statistics
10-12 June 2014, Nizhny Novgorod, Russia

10. Results: Identification of gaps in the existing processes
Lack of necessary documentation
Existence of unsettled processes
10-12 June 2014, Nizhny Novgorod, Russia

11. Purpose of documentation
Needs to be agreed before work starts!
Examples:
Knowledge management
Succession planning
Standardisation – understanding the starting point
Metadata / quality management
International reporting

12. What to document? For the whole process: Summary of purpose
Sources, outputs and users
Links to other processes
Costs?

13. What to document? For GSBPM sub-processes: Purpose
Inputs and outputs (use GSIM?)
Tools and methods
Quality criteria
When to move on to next sub-process
Costs?

14. Comparison
Documentation
Efficiency!

15. How to begin? Read the GSBPM sub process descriptions:
2.3. Design collection
This sub-process determines the most appropriate collection method(s) and instrument(s). The actual activities in this sub-process will vary according to the type of collection instruments required, which can include computer assisted interviewing, paper questionnaires, administrative data interfaces and data integration techniques. This sub-process includes the design of collection instruments, questions and response templates (in conjunction with the variables and statistical classifications designed in sub-process 2.2 (Design variable descriptions)). It also includes the design of any formal agreements relating to data supply, such as memoranda of understanding, and confirmation of the legal basis for the data collection. This sub-process is enabled by tools such as question libraries (to facilitate the reuse of questions and related attributes), questionnaire tools (to enable the quick and easy compilation of questions into formats suitable for cognitive testing) and agreement templates (to help standardise terms and conditions). This sub- process also includes the design of process-specific provider management systems.

16. Bring together all colleagues who are involved in the process
How to begin?
Bring together all colleagues who are involved in the process
Agree and describe the steps needed to complete the process
Document them!
Benefits include increased transparency and identifying areas for improvement
Discussions often bring new ideas

17. GSBPM and Quality Quality indicators task team
Canada, Hungary, Italy, Turkey, Eurostat
Mapping existing quality indicators to GSBPM sub processes
Determining generic quality indicators for each sub-process
Processes based on surveys:
Processes based on administrative data: 2017

18. Quality and Metadata Management
Needed at many different levels:
Process / sub-process level – GSBPM
Organisation level – GAMSO

19. Applying GSBPM to statistical processes

20. Australia - Prices

21. Denmark - quarterly survey on employment in construction

22. Ireland - Tourism Survey

23. Armenia - Electrical Transport

24. Kyrgyzstan:
Pilot Survey of the
Dordoy Market

25. A pilot statistical product “Dordoy Market Survey”
Activity
Contribution of Dordoy market in GDP
Analyze users’ needs in specific statistical data:
Turnover;
Infrastructure of the market (café, containers, hair-dressing saloons, banks etc.);
One-time survey;
Searching stakeholder (public authorities) that could be engaged in data collection
Coverage
Instructions, rules
Resources
Human resources: economists, statisticians
Link back to earlier processes
1.1. Determine needs for information
Input
Statement of the Government
Task set by NSC top management
the World Bank publication “Skeins of Silk: Borderless Bazaars and Regional Integration in Central Asia
Colour
1. Specify needs
Output
Determine:
specific statistical data on economic entities
need for conducting Dordoy market survey
The National Statistical Committee of the Kyrgyz Republic 25

26. A pilot statistical product “Dordoy Market Survey”
Specify needs
Design
Build
Collect – exhaustive survey
Collect – sample survey
Process
Analyse
Disseminate
Evaluate
1.1
Identify needs
2.1
Design outputs
3.1
Build collection instrument
4.1
Create frame & select sample
5.3
Review and validate
6.2
Validate outputs
7.2
Produce dissemination products
8.1
Gather evaluation inputs
1.2
Consult and confirm needs
2.2
Design variable descriptions
3.2
Build or enhance process components
4.2
Se4t up collection
5.4
Edit and impute
6.3
Interpret and explain outputs
7.3
Manage release of dissemination products
8.2
Conduct evaluation
1.3
Establish output objectives
2.3
Design collection
3.3
Build or enhance dissemination components
4.3
Run collection
5.7
Calculate aggregates
8.3
Agree an action plan
1.4
Identify concepts
2.4
Design frame and sample
3.4
Configure workflow
4.4
Finalize collection
5.8
Finalize data files
1.5
Check data availability
2.5
Design processing and analyses
1.6
Prepare business cases
2.6
Design production system and workflow
Of 44 sub-processes completed - 35 sub-processes are for one-time survey 26

27. Need and advantages of using GSBPM
Description of pilot statistical product “Dordoy” has led to the following conclusions:
- Standardization of processes;
- Avoiding duplication;
- Facilitation of staff rotation;
- Documentation of processes from A to Z;
- Audit of work quality (both internal and external);
- Identification of bottlenecks and gaps;
- Links with the common database to post all documents/instructions on INTRANET.
Geneva, September, 2016 27

28. GSBPM implementation
information

29. GSBPM Paper
EN / FR / RU
Automatic translations to over 100 languages

31. https://statswiki.unece.org/display/GSBPM
GSBPM Wiki

32. Training materials Modernisation Workshop, Estonia, Dec 2014
Introduction to GSBPM
GSBPM and Business Registers
GSBPM Workshop, Malta, Sept 2014
Mapping data production processes to GSBPM
GSBPM in documentation, metadata and quality management
GSBPM and other standards
Краткая информация о ТМПСИ (GSBPM Overview in Russian)

33. YouTube video

34. Implementations and case studies

35. Discussion forum

36. Other papers on the web