1. Erasmus+ KA2 project:
Enhancement of study programs in Public Health Law, Health
Management, Health Economics and Health Informatics in Montenegro
Administration, Communication, Cooperation
Kick-off Meeting, 15-16th February, Montenegro .

2. COMMUNICATION, COOPERATION
PROJECT WEB SITE:
Accounts at SOCIAL NETWORKS
Official mail:
Notes:
Please check information on project web site (Contact persons, logo, etc.)
PH-ELIM logo must be put at web-sites of all partner institutions!
All information related to project must be published on project web-site
All content shall be sent to:
Use PH-ELIM templates!
Project web site:

3. DOCUMENTATION PARTNER DOCUMENTATION
EACEA portal:
PARTNER DOCUMENTATION
Travel costs and supporting documents
Staff conventions and supporting documents
Contracts, equipment purchase, etc.
GOOGLE DRIVE- FOLDERS PER EACH INSTITUTION AND CATEGORY OF COSTS
PROJECT DOCUMENTATION
Project outputs/outcomes
Project meetings
Dissemination events
PROJECT WEB SITE
Project web site:

4. PH-ELIM TEMPLATES
Will be published at project web site (DOWNLOAD section)
Templates for:
Deliverables
Reports on dissemination events
Internal project reports
Agendas
Minutes
Attendance list
Travel - supporting documents
Staff Conventions- supporting documents
Promotional materials
Call for funds
Power point presentation
Project web site:

5. PH-ELIM PROJECT MEETINGS- DOCUMENTATION AND PROCEDURES
List of project meetings is already specified
Deadline: Hosting institution shall inform Project coordinator at least 45 days if there is any issue about proposed dates
AGENDA: Hosting institution in cooperation with Project coordinator
Deadline: 30 days before the meeting sent to all partners and published on web-site
ATTENDANCE LIST: Hosting institution (Obliged to keep in hard copy)
PHOTOS: Hosting institution (each participant is obliged to provide proofs of participation- see Travel reporting)
MINUTES: Hosting institution in cooperation with Project coordinator
Deadline: 7 days after the meeting sent to all participants; 7 days for potential requests for corrections; then to be published on project web site
Presentations and other documents used during the meeting
Deadline: Till end of the meeting hosting institution shall collect them all, and publish on project web site
Project web site:

6. SUPPORTING DOCUMENTATION
TRAVEL COSTS-
SUPPORTING DOCUMENTATION
Individual Mobility Report
Travel- supporting document
available at project web site (Download section)
Deadline for submitting documents (Google Drive): 15 days after travel
Illustrative Example
Notes: be careful when specifying DETAILS OF THE ACTIVITY (refer to Agenda and Minutes)
It will not be necessary to prove the actual cost of the travel
Purpose: demonstrate the fact that the travel and the activity actually took place
Notes: EACH PARTICIPANT IS RESPONSIBLE TO PROVIDE PROOFS OF ATTENDANCE AND PARTICIPATION AT MEETINGS!
Project web site:

7. SUPPORTING DOCUMENTATION
STAFF COSTS-
SUPPORTING DOCUMENTATION
Agreement between Institution and Staff Member
Salary slips
Time sheets
Staff conventions
available at project web site (Download section)
Deadline for submitting Time sheets (Google Drive): monthly
Deadline for submitting Staff conventions (Google Drive): 30 days after Quality Control approval of project activities
After making the payment of staff costs- mail notification shall be sent to Project coordinator, after which time sheets and staff conventions will be printed and documented by project coordinator!
Purpose: show that Staff member is employed by institution and all taxes and contributions are paid
Notes: Refer to Guidelines_for_the_use_of_grant
Project web site:

8. SUPPORTING DOCUMENTATION
STAFF COSTS-
SUPPORTING DOCUMENTATION
Time sheets
related to only one role (Manager/Research/Technical/Administrative)
Prepared on monthly bases
Staff conventions
Prepared for all payments proceeded
Must refer to one or more time sheets
All signed and stamped
Each participating institution is obliged to keep originals at least 3 years after the project!
Project web site:

9. SUPPORTING DOCUMENTATION
EQUIPMENT-
SUPPORTING DOCUMENTATION
Open call announced
Decision on creation of the board (with representatives of each beneficiary institution)
At least 3 bids received
Minutes of the bids opening
Decision after bids opening
Agreement with supplier
Report on received, checked and installed equipment
Proof of payment
Inventory list
Project web site:

10. REVIEW OF EXPENDITURES
PER INSTITUTION
Will be available at project web site (Download section)
Only for internal purposes between Project coordinator and partner institution
Periodically, each 6 months project coordinator will send the Review of expenditures to Institutional project coordinator
Project web site: