1. EST103 Estates myProject Implementation Project Report 02/11/18G
Project Sponsor & Business Owner : Jane Johnston & Anna Stamp
Business Project Manager: Jane Cameron
IS Estates Programme Manager: Derrick Matheson
IS Project Manager: Lyn Thomson
LATEST ACHIEVEMENTS
e-FIN Implementation BRD issued for Sign-Off.
Decision to use TALEND to write the integration application. Risks associated with IS readiness to develop in and provided production support for TALEND have been raised and underwritten at a senior level in IS.
SSO & Security requirements Summary issued for Sign-Off.
Training Proposal from Polarisoft received and awaiting approval by Project Board. There will be a total of 59 advanced licence users and 4 read only licence users.
Decision to continue to use shared network drive (K: Drive) for document management in the initial roll-out of myProject. This will be replaced by SharePoint in due course. Estates Development will state requirements for document management to the Estates SharePoint project.
NEXT STEPS
New version of plan will be issued following Estates request to defer CRP2 by 3 weeks.
Build of eFIN integration begins.
Build of SSO begins.
Board approval of training proposal from Polarisoft.
CRP2 will be held 22nd to 26th Nov
Data Protection Impact Assessment will be completed in a workshop exercise as part of CRP2.
First Draft end-to-end Testing Summary Diagram (IS)
First daft of Service Model Summary Diagram (IS)
MILESTONES
Baseline
Actual/ Predicted
EST103 Phase 1 Stage 1 Strategy & Planning ends (Sign Off End Planning Milestone) [10% Phase 1 Payment]
10/08/18
27/07/18
EST103 Phase 1 Stage 2 Design & Build (Sign Off End Analysis & Design Milestone) (End of PPM Anywhere Design) [25% Phase 1 Payment]
23/11/18
EST103 Phase 1 Stage 2 Design & Build ends (Sign Off End Build Milestone) (Technical Go LIVE) [25% Phase 1 Payment]
28/02/19
EST103 Phase 1 Stage 3 Transition & Early Life Support ends (Sign Off End Training Milestone) (Business GO LIVE) [15% Phase 1 Payment]
27/03/19
EST103 Phase 1 Stage 4 Handover to Operations ends (Sign Off End Delivery Milestone) [15% Phase 1 Payment]
26/04/19
EST103 Phase 1 Stage 5 BAU Operation ends (Sign Off End Phase 1 Business Transformation Milestone) (Phase 1 Close Milestone) [10% Phase 1 Payment]
24/05/19
EST103 Phase 2 Ends (Sign Off Project Close Milestone) [100% Phase 2 Payment]
21/06/19
RISKS & ISSUES
RISK 3: Assumption that there will be no integration of financial data from Archibus may be wrong. Estates state that all the financial data required can be derived from eFIN.
RISK 4: Assumption that there will be no integration of Building/Facilities/Asset data to Archibus is wrong.
RISK 6: Assumption that there will be no integration with EDW at this stage is wrong.
RISK 7: Assumption that Service Management will sit in Estates (possibly their new PMO or with their Helpdesk Manager) and that they do not require IS Service Management is wrong.
Risk 9: Continuity of Resource: IS Project Manager will leave 28/2/19.
RISK 10: eFIN is being upgraded from the current version (4.1) to v5 in November.  We intend to develop an integration with v5 and no interim interface for v4.1 will be considered.  There is a risk that v5 will not be available in time (it’s original timeline for deployment was May 2018).
RISK 11: Availability of IS Resource.
RISK 12: Availability of Estates Resource.