1. #DataMeetingsMadeSimple #StressFree #HavingFunWithData
By: Molly Roe and Jessica Smith

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Fun Warm Up Activity:
Plicker Activity

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Rick Wormeli Video Clip:

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Assessment Calendar:
Setup an Assessment Calendar for the entire school year
Establish your monthly data meetings in the calendar
Tend to set up our meetings to the middle to end of the month

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What do we need Data Meetings?
We need to start thinking more about the data we collect from our students.
We need to start making more data driven decisions.
Data meetings will help teacher help struggling readers.
It will help us intervene and give pre-intervention to students who need it.

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What do we need Data Meetings?
We need to make sure we are using the best teaching practices for our students.
Data meetings are here to stay and an important process to make improvements with our students.
The data meeting process will help us continue to get more of our students on grade level.

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Guidelines for Data Meetings
Each teacher may bring one student per meeting to discuss.
We will update on the students previously brought to data meetings to make sure the implementation process is working for the teacher and student.
We will have a watch list that we will make for students that we are truly concerned about, but we didn’t have time to discuss. This information can trickle down into grade level meetings.

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Guidelines for Data Meetings
Everyone needs to be on board and take these meetings seriously because we have many things to cover and not much time to complete it.
I know this is a new step to the program, but we will work out the bumps as we go along so please be patient and flexible.
Please make sure your assessment binders are always up-to-date.

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Norms
Key to get established from the beginning
Establishes a working expectation for the time frame
Holds everyone accountable

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What are some good norms to establish for your data meetings?
Go to this website for an interactive discussion with norms using a Padlet

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Sample Schedule:
Sample schedule of how we originally setup our data meetings
Started with a few grade levels and continued to build on up
Rotating subs: teachers appreciated this

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Checklist for Teachers:
Turn in Data Submission Form
Assessment Binder is up-to-date
Up-to-date information from previous students
Implementation Log is completed

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Agenda:
Critical need for our teachers for that month
Small Group with just a grade level team vs. our PLC time each week
What does that data tell your building??

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Agenda:
What do you need to meet about?
Individual students
Small groups of students
Instructional needs
Regroup time
Analyze and review data

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Format:
Step 1: Background: (3 minutes)
Describe the academic problem and academic strengths and needs at this time.
Step 2: Problem Goal (2 minutes)
Target specific areas for which to provide help at this time.
Discuss goals for improvement.

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Format:
Step 3: Strategies (7 minutes)
Review and brainstorm the following:
Classroom Adaptations
Adaptive Accommodations
Intervention Options
Step 4: Create the Plan (5 minutes)
Manageable set of strategies are listed to be implemented for the next month

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Format:
Step 5: Final Details (3 minutes)
Support: Who? How? When?
Plan Summary: Person’s responsibilities, when new strategies will be implemented, schedule a follow-up
**This was adaptive off of a Jan Hasbrock handout given at a Reading First Training. Jan Hasbrock adapted it from Academic Assitance: Intervention D from Sprick, Sprick, & Garrison, 1993)

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Participant Roles:
Facilitator:
Fosters the discussion
Brings out ideas and suggestions from others in the group
Helps the group establish and accomplish objectives
**Adapted from Reading Lions Center

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Participant Roles:
Time Keeper 1:
Keeps the meetings running on time
Sets a timer for the 90 minute duration of the data meeting
Announces when 10 minutes are left of the data meeting
**Adapted from Reading Lions Center

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Participant Roles:
Time Keeper 2:
Set a timer for each section of the data meeting
Give a 1 minute signal for wrap-up for each section
**Adapted from Reading Lions Center

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Participant Roles:
Recorder:
Type up the notes during data meetings on provided computer
**Adapted from Reading Lions Center

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Participant Roles:
Engaged Participants:
Listens
Questions
Contributes
Commits to specific goals related to student achievement
**Adapted from Reading Lions Center

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Forms:
Data Meeting Submission Form
Data Meeting Action Plan Form
Data Meeting Reflection Form
Data Meeting Implementation Form
Student Movement Form

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Thoughtful Questions for Data Meetings:
What Tier level is the student in?
Is the instruction explicit enough for the student?
Is the pacing of the instruction correct for the student?
Is the intensity of the instruction correct for the student?
What assessments have been given to the student?

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Thoughtful Questions for Data Meetings:
What additional assessments does the student need?
Is the student in the correct ability group?
Is the student getting services in Tiers daily?
Is the student able to stay focused during the lesson?
What type of problem is the student having letter naming, decoding, sight words, sounds, fluency, comprehension, etc?

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Thoughtful Questions for Data Meetings:
Does the student need to move around in grouping?
What programs are being used on this student?
When is the student having the most difficulties, whole group, small group, Tier time, etc.?
Is there a good learning environment during this time?
Does the student have test anxiety?

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Thoughtful Questions for Data Meetings:
How was the testing environment for the student during testing?
Did the student struggle last year or did they just start struggling this year?
Is the student consistently missing the same thing?
How is the student doing on other assessments (like Tier 2, etc.) versus DIBELS?

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Instructional Idea Data Meeting:

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Get Focused Data Meeting:
Everyone needs to go to:
kahoot.it
Enter in this pin number:

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Questions????