1. Faculty Senate Meeting
March 21, 2019

2. Agenda
Call to Order and Roll Call
S. Raper, Secretary

3. Agenda
Approval of Minutes
February 14, 2019
February 21, 2019

4. Agenda
III. Campus Reports
A. Staff Council, J. Cook

5. Staff Day Update
Donations/Volunteers
Staff Excellence Awards
New Awards
Outstanding Newcomer
Outstanding Faculty

6. Agenda
III. Campus Reports
B. Student Council, M. Moore

7. Student Council

8. Student Council
Student Body President 2019 – 2020, Kaeden Kessinger (current Vice President of External Affairs)
Officer core elected, new VPX – Christina Carrig
CET Incentivization
Students submit screenshots of their evaluations to be entered for prizes
Faculty of the department with the highest respondent rate will get dinner from Chancellor Maples

9. Agenda
III. Campus Reports
C. Council of Graduate Students

10. Agenda
IV. President’s Report
M. Bruening

11. President’s Report
Dr. Michael Bruening, Faculty Senate President

12. Chancellor Search Update
New candidates were interviewed by the search committee via telepresence
Campus visits being arranged for 3 finalists for April
Same plan for campus visits as last time

13. Intercampus Faculty Council (IFC)
Title IX Legislation
Dept. Ed. guidelines coming , but Missouri legislation has also been introduced
UM concern about potential negative effect on reporting
Budget outlook
Governor’s budget based on 1.6% revenue growth, but probably looking at -1.5 to -3.5% decline
Benefits allocation
New method of calculation, based more on FTE head count than salary

14. IFC
Department Chair CRR: Faculty from the system campuses have submitted feedback, waiting to see revisions
Library Task Force
UC system cancelled Elsevier.
Growing disconnect between ever-rising database/journal costs and budget constraints
Growing push for open access
UM System librarians working together to form system-wide task force with faculty representation on open access/continued subscriptions

15. Committee Update Department Creation/Realignment: Report today
Policy II-26/Graduate Student Funding: Report delayed until next month
Bylaws revision: Tom Schuman (chair) compiling individual section revisions
Committee Elections for at next meeting

16. NTT Executive Order Changes to CRR 310.035
Contract Length (§H): “Upon promotion to Associate Teaching Professor or Associate Research Professor, it is recommended that NTT faculty receive a two-year appointment except where there are budgetary or performance concerns. Upon promotion to Teaching Professor or Research Professor, it is recommended that NTT faculty receive a three-year appointment except where there are budgetary or performance concerns.”
Reappointment (§J): “NTT faculty with two to five years of consecutive service with positive annual evaluations will receive six months’ notice of nonrenewal. After five consecutive years, with positive annual evaluations, NTT faculty will receive a minimum of a one-year notice of nonrenewal.”

17. Recent and Upcoming Events
Women’s Hall of Fame Awards Luncheon (this morning)
Woman of the Year, Wed., April 24, Hasselmann, noon
S&T 150th Anniversary Open Forum, Mon., April 2, 1:30-3:00, Havener, St. Pat’s A

18. Agenda
V. Reports of Standing Committees
A. Curricula Committee
- NO REPORT

19. Agenda
V. Reports of Standing Committees
Ad Hoc Committee for Department Creation/ Alignment S. Raper

20. Academic Department Creation/Realignment Ad-hoc Committee
The charge of the committee is “Work with the Provost’s office to develop a procedure for creation or realignment of academic departments.”
Members: Levent Acar, Geroid Macsithigh (retired), Norbert Maerz, Stephen Raper, Jeffrey Winiarz
No current policy memorandum or direction in S&T Bylaws (June 2011 Memo from Steven Graham on behalf of Interim President Owens – Chancellors approval)
Approach taken: Chancellors Policy Memorandum
Based in part on UMKC document and S&T “changing the name of department” memorandum
Policy Proposal – following slides

21. The process to be followed for academic unit reorganization
The process to be followed for academic unit reorganization. Unit(s) in this document shall refer to college, department, program, or special programs as defined in the Missouri S&T Faculty By-Laws. Affected unit(s) shall refer to the unit(s) considered in a reorganization, which could vary in number and that would be reorganized as a result of this process.
1. Faculty/Unit(s) impetus:
a. Initiating faculty should come from an affected unit(s).
b. Request must be initially approved by affected units, which must provide a statement on the proposed reorganization to their Dean and, when applicable, to the Dean of any other affected units. This statement should identify both positive and negative potential impacts on affected units. Support of or opposition to the proposed reorganization should be by majority vote of the ranked faculty in the unit. Unless the majority vote supports the proposed reorganization then the process will end and shall not be reviewed for one academic year.
c. If faculty from affected unit(s) approve the proposal, the Dean(s), after receiving statements from all affected units, shall issue individual statements endorsing or rebutting the proposal that shall be shared with initiating unit(s) and the Faculty Senate.
d. The Faculty Senate shall review all statements and issue an advisory vote to endorse or rebut the proposed reorganization after receiving input including the Budgetary Affairs Committee and the Personnel Committee. The Faculty Senate will provide its vote, along with a report, to the Provost.

22. e. The Provost provides feedback, along with all accumulated statements from affected units and the Faculty Senate, to the Chancellor for final determination.
f. If approved by the Chancellor, the Provost shall appoint a committee of key stakeholders affected by the reorganization to identify key implementation issues, such as budget, academics, scholarship, department leadership, etc.. The committee will also recommend the implementation and transition time-line.
i. The Registrar shall be responsible for informing all University of Missouri system and Missouri S&T units potentially affected by the reorganized unit/department and its incorporation into their records.
The Provost shall notify the Marketing and Communications Department when the reorganized unit is approved and shall coordinate the timing of the public announcement with the Chief Marketing and Communications Officer.

23. 2. Administrator (Dean, Provost, Chancellor) impetus:
Administrator must notify any affected unit(s)* of proposed reorganization and provide a rationale and statement of impact for any proposed reorganization. The affected units will then provide a statement which identifies both positive and negative potential impacts on affected units.
Support of or opposition to the proposed reorganization should be by majority vote of the ranked faculty in each affected units. If all affected units support the proposed reorganization, the votes shall be forwarded to Provost along with the units’ rationale for said vote. Unless the majority vote supports the proposed reorganization then the process will end and shall not be reviewed for one academic year.
If faculty from affected unit(s) approve the proposal, then administrator must notify Faculty Senate, who shall issue an advisory vote to endorse or rebut the proposal after receiving input from the Budgetary Affairs Committee and Personnel Committee and any affected units. The Faculty Senate will provide its vote, along with a report, to the Provost.

24. The Provost provides feedback, along with any accumulated statements from the Faculty Senate and affected units to the Chancellor for final determination.
e. If approved by the Chancellor, after reviewing all feedback, the Provost shall appoint a committee of key stakeholders affected by the reorganization to identify key implementation issues, such as budget, academics, scholarship, department leadership, etc. The committee will also provide the implementation and transition time-line.
The Registrar shall be responsible for informing all University of Missouri system and Missouri S&T units potentially affected by the reorganized unit/department and its incorporation into their records.
The Provost shall notify the Marketing and Communications Department when the reorganized unit is approved and shall coordinate the timing of the public announcement with the Chief Marketing and Communications Officer.

25. Motion: The ad hoc committee on Department Creation/Realignment moves that the Faculty Senate endorse the proposed procedure and forward it to the campus policy development council for campus approval.

26. Agenda V. Reports of Standing Committees
Graduate Student Tuition Waivers/ Policy II-26 Committee
- NO REPORT

27. Agenda V. Reports of Standing Committees D. Public Occasions
S. Sedigh Sarvestani

28. Public Occasions Committee
Final report on investigating the addition of a break to the fall semester.

29. Charge to Committee
To investigate the possibility of adding a break before Thanksgiving to the fall semester.

30. Actions Taken by Committee
The committee has reported on this referral at the September, October, November, and January meetings of Faculty Senate.
We have identified governing policy (CRR ) and resulting constraints.
We have investigated changes made to the academic calendar in the past 15 years.
We have consulted several stakeholders.
We have collected input from academic departments.

31. Conclusions
A two-day break can be added to the fall semester while remaining in compliance with CRR
The best time for this break would be a Thursday and Friday in early October.
The students are overwhelmingly in favor of the addition.
The standing committees consulted (RP&A, AF&S, Student Affairs) reported no clear consensus.
Input from academic departments indicates no clear consensus.
Most reports indicated indifference.
Biological Sciences, Business and Information Technology, English and Technical Communication, Geosciences and Geological and Petroleum Engineering, History and Political Science, and Psychological Science are strongly in favor.
Engineering Management and Systems Engineering and Materials Science and Engineering are strongly against.

32. Input from Entities Consulted
Office of the Registrar
Adding a break would be feasible
Academic Freedom and Standards committee
No consensus
Student Affairs committee
Rules, Procedure, and Agenda (RP&A) committee
No objections voiced
Student Council: in favor
Graduate Student Council: in favor

33. Governing Policy CRR 20.140 Academic Calendar:
The academic calendar will conform to the following timetable:
The fall semester will begin the first Monday after August 18.
The spring semester will begin on the Tuesday after Martin Luther King Day for UM-Columbia, UM-Kansas City,  UM-St. Louis and Missouri University of Science and Technology.
There will be no classes during the week of Thanksgiving.
Spring break will be the week containing the last Wednesday in March.
(continued on the next slide)

34. Governing Policy CRR 20.140 Academic Calendar:
(continued from previous slide)
The last day of class, study day schedules, and final exam schedules will be set by each campus. Each campus should set the last day of class to allow for at least 43 Monday, Wednesday, and Friday classes for each class scheduled to meet on those days of the week, and 29 Tuesday and Thursday classes for classes scheduled to meet on those days.
The campus will set the dates for commencement, the schedules for intersession, the various schedules for the summer semester, the dates for any off-schedule course meetings, and the schedules for professional schools.
Any variations to the above academic calendar must be recommended by the faculty and Chancellor of the campus, recommended by the President, and approved by the Board of Curators.

35. Current Number of Class Sessions (Excluding Final Exams)
Semester M T W TH F S
Total MWF
Total TR
Fall 2018 14 15 44 30
Spring 2019 43 29
Summer 2019 8 7
Semester M T W TH F S
Total MWF
Total TR
Fall 2019 14 15 44 30
Spring 2020 43 29
Summer 2020 8 7
Requirement: Total MWF ≥ 43, Total TR ≥ 29

36. Conclusions
If we add a fall break, no slack would remain for compliance with CRR – even one unforeseen closure could leave us out of compliance.
Building in slack would require that we shorten the interval between the fall and spring semesters, reversing a recent change.
As of Spring 2013, the spring semester has begun on the day after Dr. Martin Luther King, Jr. day.
This is one week later than it was up to 2012.
The change was made in part to allow more time for administrative tasks that need to take place during winter break, e.g., Registrar records, major maintenance.

37. Input from the Registrar
Reminder about CRR
Historical information:
Up to AY , Thanksgiving break began on Wednesday.
The requirement for a full week of Thanksgiving break took effect in AY As a result:
Student Council Free Day (October 6, 2006) was eliminated.
Thanksgiving break was extended to one week.

38. Input from the Registrar
Adding a break with a day in each meeting pattern group would be acceptable for the fall semester. It would align with our spring semester with respect to the number of days in session.
It is suggested that we do not include a Monday in the break, because we already lose one to Labor Day.
Having it on a Tuesday and Wednesday for career fair should be discussed by the faculty teaching labs.
Reminder that October includes mid-terms and advising and canceling two days of class could require adjustments to testing and advising schedules.

39. Input from Academic Freedom and Standards (AF&S)
The committee has discussed the viability of offering a fall break. A clear consensus was not seen as emerging from the committee.
To capture their thoughts, seven of the eight committee members voted on the five following statements. A member could vote in favor of all five, opposed to all five, or any combination. participated.

40. Statements Voted upon by AF&S
AF&S encourages a reduction in the number of academic instruction days in the fall semester, by one or two days. Favor: 3, Oppose: 4
AF&S opposes the creation of an additional Monday holiday in fall semester, as this creates a significant challenge for departments who use Mondays for classes that meet once a week. Favor: 5, Oppose: 2
AF&S endorses a two-day fall break on a Thursday and Friday near the mid point between the Labor Day and Thanksgiving holiday breaks. Favor: 4, Oppose: 3

41. Statements Voted upon by AF&S
AF&S endorses a two-day fall break on the Tuesday of the Career Fair, and the following Wednesday. Favor: 3, Oppose: 4
AF&S endorses a one-day fall break on the Tuesday of the Career Fair. Favor: 4 Oppose: 3
NB: Some members oppose removing any days of instruction from fall semester, and are using their votes on B through E to indicate which of the undesirable options they find least objectionable.

42. Summary of Input from AF&S
 Option
Change to fall schedule
For
Against A
Add a one- or two-day break 3 4 B
Do not cut a Monday 5 2 C
Add a Thu/Fri break midway between Labor Day and Thanksgiving D
Add a Tue/Wed break to coincide with Career Fair E
Add a Tuesday break on day of Career Fair

43. Options Voted upon by Student Affairs
Have a 2 day break at the end of the first week of October votes
Have a 2 day break at the end of the last week of October votes
Have it on the Tuesday and the Wednesday of the Career Fair week. 5 votes
Keep it as it is, and don’t have any additional breaks. 2 votes
NB: Option 3 was supported mostly by students. Option 4 was supported only because of the adverse effect of a break on lab schedules.

44. Summary of Input from Student Affairs
 Option
Change to fall schedule
For 1
Two-day break at end of first week of October 5 2
Two-day break at end of last week of October 3
Tue/Wed break to coincide with Career fair 4
No change (no break added)

45. RP&A: No opposition voiced
Graduate Student Council: In favor
Student Council: In favor
Student Council prefers that the break coincide with Career Fair (Tuesday and Wednesday).

46. Action Item for Senators
Please seek input from department colleagues about:
Adding a two-day break in the fall
The preferred timing of this break – month and days of the week
Please make note of concerns, ask for a vote or otherwise determine consensus view and send a brief report to by January 14, 2019.

47. Summary of Input from Academic Departments
Vote
Arts, Language, and Philosophy
No consensus
Biological Sciences
For
Business and Information Technology
Chemical and Biochemical Engineering
Delinquent
Chemistry
Civil, Architectural, and Environmental Engineering
Computer Science
Economics
Electrical and Computer Engineering
Engineering Management and Systems Engineering
Against
English and Technical Communication
Geosciences and Geological and Petroleum Engineering
History and Political Science
Materials Science and Engineering
Mathematics and Statistics
Mechanical and Aerospace Engineering
Mining and Nuclear Engineering
Physics
Psychological Science

48. Motion for Addition of a Two-Day Break to the Fall Semester
The Public Occasions Committee moves that a two-day break be added to every fall semester on a Thursday and Friday in early October. This change is to take effect in academic year or later, as determined by administrative constraints.

49. Agenda
V. Reports of Standing Committees
E. Budgetary Affairs
M. Fitch

50. Budgetary Affairs Committee
March 21, 2019
Referrals/issues status:
Capital plan: classroom expansion (update)
System source for $260 million
Enrollment decline financial impact
Cost of scholarship Chancellor’s announced scholarship programs
PhD tuition waivers = passed to ad hoc committee
Continuing:
Report on the “big picture balance sheet”, with tracking of changes in each item
Current and next FY budget = this report

51. Classroom expansion
Expansion revised slightly due to higher estimate than budgeted. Thus S&T “accepted some value engineering options and slightly reduced the footprint of the Classroom building to keep it in budget and so it does not need to go back to the Board for re-approval”
Had been planned in Schenk expansion, more immediate need (leaves Schrenk expansion est. at $44.6 million)
Build onto Computer Science Bldg
300-seat auditorium
Four 100-seat classrooms
Requires update of CS Bldg fire sprinkling, bathrooms, meet ADA
$7.6M cost estimate
Originally identified/planned source of $
$2M from “inactive quasi-loan fund”
$1M from maintenance and repair (= maintenance and repair on Comp Sci bldg.)
$1M fundraising
$1M from last year’s enrollment contingency fund
$0.8M from Deans
Remainder ($1.8M) from unrestricted reserves (= leftover funds in accounts)
Construction start delayed, budget change = Curators approval required

52. System $260 million source
Layoffs at System
Earnings on previously saved cash
Approx. $150 million on hand, remainder realized over next five years
Distribution over five years, will be one-time money (not recurring)

53. Cost of Chancellor’s scholarship program
Waive admission fees
Pell or Pell-eligible students pay 14 cr hr for up to 16 cr hr
(MU is offering free tuition and fees)
Cost estimate:
1) $0.3 million
2) $ million

54. Anticipated Changes for FY 21
$ Millions -1.0 Loss of tuition, 50 fewer freshmen Fall Scholarship increases (1.0 – 2.4 million possible) -1.0 Decrease in non-resident grad students % merit raise pool % equity pool -0.2 P&T and Post Tenure Review -1.0 Benefits cost increase (mostly medical) -0.5 Other cost increases -8.0 Original planning assumption net cut (= $3.3 million decrease in revenue, $4.7 million increase in costs) -2.7 = Possible 200 fewer freshmen, Fall Total budget cut (about 7.3% of about $147 million budget)

55. Agenda V. Reports of Standing Committees F. Administrative Review
B. Leah for I. Ferguson

56. Administrative Review Committee Report1
Administrative Review Committee Report •

57. Administrative Position to be Reviewed
> Provost and Executive Vice Chancellor for Academic Affairs
Dr. Robert Marley
> Vice Provost and Dean of the College of Engineering and Computing (CEC)
Dr. Richard Wlezien
> Vice Provost and Dean of the College of Arts, Sciences, and Business (CASB)
Dr. Stephen Roberts

58. Administrators to be Reviewed & Participants
> –
> –

59. Timeline & Status Update•

60. Agenda
VI. Administrative Reports
A. Chancellor’s Report

61. Faculty Senate Update Christopher G. Maples, Interim Chancellor
March 21, 2019

62. LEGISLATIVE SHOWCASE: FEBRUARY 21
Mars Rover Design Team members Téa Thomas (Business) and Andrew Rausch (Mechanical Engineering) with Curator Jon Sundvold, Joe Miner and Interim Chancellor Chris Maples

63. UPCOMING EVENTS March 27 – Chris Maples Memphis recruitment trip
April 1-30 – Philanthropy Month
April 2 – 150th anniversary open forum
April 11 – Board of Curators
April 24 – Woman of the Year
April 25 – Board of Trustees
April 25 – Fitness Center Dedication
April 26 – Kummer Student Design Center Expansion Dedication
May 6-10 – D.C. recruitment
May 7 – General Faculty meeting

64. UPCOMING EVENTS

65. THANK YOU!
QUESTIONS?

66. Agenda
VI. Administrative Reports
B. Provost’s Report
- NO REPORT

67. Agenda
VII. New Business

68. Agenda
VIII. Adjourn 68