1. Created 11-06-06 Revised 12-07-11Office of Information, Technology and Accountability Microsoft Excel 2010 Pivot Tables

2. Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11 While Waiting ~ Create an Excel Spreadsheet Enter five names of students Scores on three tests Average these tests scores Create a graph

3. Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11 Nine Elements of Digital Citizenship Student Learning and Academic Performance 1. Digital Access: full electronic participation in society 2. Digital Literacy: the process of teaching and learning about technology and the use of technology 3. Digital Communication: electronic exchange of information School Environment and Student Behavior 4. Digital Security & Safety: electronic precautions to guarantee safety/physical well-being in a digital technology world 5. Digital Etiquette: electronic standards of conduct or procedure 6. Digital Rights and Responsibilities: those freedoms extended to everyone in a digital world Student Life Outside the School Environment 7. Digital Commerce: electronic buying and selling of goods 8. Digital Health and Wellness: physical and psychological well-being 9. Digital Law: rights and restrictions

4. Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11 Digital Citizenship Links www.digitalcitizenship.net www.digitalcitizenshiped.com/Curriculum.aspx www.netsmartz.org http://cybersmart.org/ www.bpscybersafety.org/index.html www.staysafeonline.info/

5. Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11 Standards Addressed Standard 1: Demonstrate proficiency in the use of computers and applications as well as an understanding of concepts underlying hardware, software, and connectivity.

6. Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11 Pivot Tables and Charts By the end of this session you will know and be able to: Create a simple pivot table using data provided Create a pivot chart from data in the pivot table and display information in a variety of formats

7. Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11 Why Pivot Tables A way to summarize, analyze, explore and present your data A way to extract data from a long list of information and present it in a more meaningful and user friendly understandable format. A way to easily see comparisons, patterns, and trends

8. PivotTables requires pre-planning of the data you want to summarized Important to create a plan and sketch the desired table. Decide which fields should be placed in the row, column, and data placeholders Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11 Plan design and data of Pivot Tables

9. What is my goal for a pivot table? Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11 My Goal: Create a table that compares average number of students in all 9 th grade classes. What results do I want to see? Average number in each Academic area Total number of students per Teacher Grand total of students in all classes. What information do I need? The table rows will show the data department, teacher and total The table columns will show the date for each teacher class and separated by departments and grand total. What calculation method will I use? I will use addition to see the comparison for classes by departments.

10. Pivot Table – Online Help Microsoft Excel 2010 Creating a PivotTable or Pivot Chart http://office.microsoft.com/en-us/excel-help/create- or-delete-a-pivottable-or-pivotchart-report- HP010342375.aspx?CTT=1 Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11

11. Creating a Pivot Table Download and save Excel Workbook to your desktop for your data to be used in this session http://www.sps.springfield.ma.us/tech/content/pi vot%20table%20workbook.xls Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11

12. Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11 Worksheet – Pivot Data2

13. Insert tab in Table group Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11

14. Create Pivot Table Dialog box Select Range and Location Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11

15. Click and drag a field to the area in the layout section Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11

16. Understand your data Ask yourself what you want to know Remember the rules of where to place data fields: Row Fields: display data vertically, in rows Column Fields: display data horizontally, across columns Data Items: numerical data to be summarized Page Fields: display data as pages and allows you to filter to a single item Created 11-06-06 Revised 12-07-11 Office of Information, Technology and Accountability

17. Field Placements within table Right-clicking the field name in the field section, and then select Add to Report Filter, Add to Column Label, Add to Row Label, or Add to Values. Dragging a field to the area that you want, click and hold the field name in the field section, and then drag it to an area in the layout section. *By default, nonnumeric fields are added to the Row Labels area, numeric fields are added to the Values area, and time hierarchies are added to the Column Labels area. Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11

18. Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11 Teacher Department Period 4 – numeric Pivot Table by Teachers

19. Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11 Teacher Department Sum of Period 4 Pivot Table by Department

20. Exercise You can easily change the layout of the table – by changing the formatting, sorting the data, or adding a field There are limits on how many fields you can drag to the Row and Column areas. Experiment with the Pivot Table and see if you can find these limits. Created 11-06-06 Revised 12-07-11 Office of Information, Technology and Accountability

21. Creating Pivot tables data in download workbook Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11

22. Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11 Viewing data in Pivot Tables Drag Product" to the Row area, Customer" to the Column area, and Units" to the Value area. Try Drag Customer" to the Row area, Product" to the Column area, and Units" to the Value area.

23. Summarize Data Use down arrows in heading to bring up a list of data values that can be clicked on or off. MonthCustomerProductPriceUnitsTotal Nov-06FoodMartApples3.4915 $ 52.35 Nov-06FoodMartBananas2.9912 $ 35.88 Nov-06FoodMartGrapes3.293 $ 9.87 Nov-06FoodMartOranges2.7912 $ 33.48 Nov-06MegaStoreApples3.4911 $ 38.39 Nov-06MegaStoreBananas2.9924 $ 71.76 Nov-06MegaStoreGrapes3.2918 $ 59.22 Nov-06MegaStoreOranges2.793 $ 8.37 Nov-06MiniMallApples3.493 $ 10.47 Nov-06MiniMallBananas2.9925 $ 74.75 Nov-06MiniMallGrapes3.2920 $ 65.80 Nov-06MiniMallOranges2.7928 $ 78.12 Nov-06SuperShopApples3.4918 $ 62.82 Nov-06SuperShopBananas2.993 $ 8.97 Nov-06SuperShopGrapes3.2912 $ 39.48 Nov-06SuperShopOranges2.7924 $ 66.96 Created 11-06-06 Revised 12-07-11 Office of Information, Technology and Accountability

24. The Structure of a Pivot Table Determine how much of the data is reviewed. How you want to view data: year, school, instructor, gender. Aggregate data items: math scores. Created 11-06-06 Revised 12-07-11 Office of Information, Technology and Accountability

25. Page variables Title Row variables Column variables Data Created 11-06-06 Revised 12-07-11 Office of Information, Technology and Accountability The Structure of a Pivot Table

26. Pivot Charts Insert tab in Chart group Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11 You can easily turn the PivotTable into a chart while the cursor is anywhere in the PivotTable.

27. Sample of a Pivot Chart. Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11 If you want to create another type of chart just click in the chart and you can change it

28. Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11

29. Your Turn to Pivot it! Using the data from PivotData worksheet in downloaded Excel workbook. Create a pivot table Create a pivot chart Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11

30. Rubric CATEGORYAdvancedProficientPartially ProficientNot Proficient Pivot Table Student has created a pivot table that is easy to read and understand Student has created a pivot table that has a small amount of difficulty to understand Student has lacked in creating a pivot table that is easily understood Student has not created a readable pivot table Filtering Student has demonstrated ability to filter information Student has had a small difficulty in demonstrating their ability to filter but has completed the task. Student has a several opportunities to filter and struggles immensely Student has not filtered data Chart Student has created a chart appropriate for the data Student has created a chart that includes all data but not appropriate chart type for the data source Student has created a chart but not representing the data Student has not created a chart Office of Information, Technology and Accountability Created 11-06-06 Revised 12-07-11

31. Resources ISTE Publications, Digital Citizenship in Schools by Mike Ribble and Gerald Bailey, copyright 2007, ISBN No: 978-1-56484- 232-9. Microsoft Training Webpage: http://www.techonthenet.com/excel/pivottbls /create2010.php http://www.techonthenet.com/excel/pivottbls /create2010.php http://office.microsoft.com/en-us/training- FX101782702.aspx http://office.microsoft.com/en-us/training- FX101782702.aspx. Created 11-06-06 Revised 12-07-11 Office of Information, Technology and Accountability