1. Research Administrators Forum
October 8, 2014
WPIC Auditorium

2. Agenda Pitt Specialty Forms Update Research Updates
New (A0) Application
OMB Omni Circular (Uniform Guidance)
PI Certification
UPMC Travel and Expense Reimbursements
OGC Updates
OGC website

3. Pitt Specialty Forms
Working with Pitt Purchasing to implement Specialty Forms function for our department
Pitt was successful at creating a new role for Specialty Forms
The new role is limited to a small number of staff dedicated to invoice processing created by others in the department

4. Pitt Specialty Forms
Continue to send Pitt Disbursement Request to your grant specialist as you do now
Supplier Verification Form is now required to populate the Pitt Specialty Forms database
Can take up to 10 days to show up in the system
Fill out the form for all new PSA’s, CSA’s, and subcontracts

5. Pitt Specialty Forms
Accounts Payable is paying invoices NET 30 days from the Date on the Invoice
Panther Express forms
Send forms to Rich Berneburg for processing
Pitt is behind on processing Panther Express forms

6. Research Updates New (A0) Application
OMB Omni Circular (Uniform Guidance)
PI Certification

7. New (A0) Application Submission of a new (A0) application
Twice reviewed grant as new grant
Do NOT include anything in the application that refers to an earlier application
Don’t include scores, reviewers’ comments, or changes that have been made since your last submission, etc. in the application
Need prior approval from Dr. Lewis

8. OMB Omni Circular New OMB Omni Circular
Also referred to as:
OMB Uniform Guidance
OMB Guidance
Uniform Guidance (UG)
OMB Uniform Guidance is a combined “simplified” version of 8 previous circulars

9. OMB Omni Circular Effective December 26, 2014
Any awards made after 12/26/2014 will be governed by the new OMB Uniform Guidance
Audits only – effective with the first fiscal year after December 26, 2014
Two sets of rules will be active at the same time

10. OMB Omni Circular OMB Uniform Guidance Organization
Subpart A – acronyms and definitions
Subpart B – general provisions ( )
Subpart C – pre award ( )
Subpart D – post award ( )
Subpart E – cost principles ( )
Subpart F – audit ( )

11. OMB Omni Circular
Payment – Payments must be made within 30 calendar days of receipt of invoice
Records – Store Federal award-related information in open and machine readable formats rather than in closed formats or on paper
Computing devices now allowable as a direct cost even if they are NOT solely dedicated to the award

12. PI Effort Certification
Period of Performance:
May 1, 2014 to August 31, 2014
PI Certification Window
October 2, 2014 to November 17, 2014
22.5% Complete as of Oct. 7th
Take time to review any pending or outstanding redistributions
If there are no outstanding redistributions please have your PI certify their effort ASAP

13. UPMC Travel
UPMC is implementing a second level approval and audit of ALL travel and business expense transactions
Common Non-compliance issues:
Meals are reimbursable for overnight stay
Lesser of receipt value or $60 per day
Breakfast - $18 and Dinner - $42
Meals for entertainment and recruitment require a list of all attendees (little green people icon)

14. UPMC Travel
Itemized receipts and supporting documents are required for all expenses
If the expense report has errors, it will be rejected and the employee will be required to correct the discrepancy and resubmit
Post Award team will be implementing a training on travel

15. OGC Updates OGC website Revised OGC website over the summer New format
Click on announcements for more information
What would you like to do? Drop down menu
Information broken down into smaller sections
More graphics

16. OGC Website

17. Announcements New Associate Vice Provost for Research Operations
Jennifer E. Woodward, PhD
Effective October 1, 2014
Dr. Woodward is replacing Allen A. DiPalma as the Institutional Signature Authority for the University of Pittsburgh Office of Research
All research documents requiring University of Pittsburgh institutional signature should reflect Dr. Woodward’s name

18. UPMC HR Update Take a Healthy Step
Complete the following by Wednesday, Nov. 12, 2014
MyHealth Questionnaire
Completing Healthy Step activities
Wednesday, Nov. 12th is also the deadline to get your flu shot and receive $300 Healthy Step deductible credit dollars
Open Enrollment for your 2015 benefits
Oct. 29 to November 12, 2014

19. Questions?
Next RAF – April 8, 2014