1. P9 Community Coordination Exercise Updates
Lynn Yarmey for the RDA Secretariat
25/04/2019
rd-alliance.org

2. Remind me…what is this?
Before P9, we opened a call for ideas to make RDA better
Day 1 – brainstorming closed with almost 60 brainstorming responses
Day 2 – These ideas were categorized and reported back to the community (Summary slides are available)
Day 3 – Categorized ideas summarized into lists and RDA voted!

3. Changes since P9
Support the session chairs at the plenaries by providing the session participant lists
Change made: Starting with the bad news…
At the meetings, have better WiFi
Change made: Internet text in Plenary Guidelines updated, remote participation channels switched to hardlines, technical support increased, etc.

4. Changes since P9
At plenaries, take notes collaboratively rather than everyone by themselves
Change made: Google doc link added to every session page
Default to making slides available when talk starts
Change made: ‘Slides and Materials’ space added to every session page
Move the content of this spreadsheet to a platform better suited to handling ideas
Change made: Working with sli.do for P10

5. Changes since P9
Define use cases, hackathon topics, more co- organized plenary working sessions
Change made: Conversations underway for P11
Advise Group Chairs to use collaboration tools, offer simple guidelines to maximize time
Change made: Chairs’ Primer updated, prompts for online notes, gathering successful tool info
Challenge-driven groups
No formal changes. Community is taking action

6. Changes since P9
Use common terminology to describe activities, interests, groups. Create a conceptual map of concepts, groups, interests
Changes in progress: Community conversations across WG/IG Chairs, TAB/Chairs meetings, Mapping the Landscape IG, Atlas of Knowledge, Atlas of Organizations, within Secretariat
Additional highly-voted idea updates on following slides, I won’t present them today.

7. Changes since P9 Add 'area directors' (like with IETF)
No Changes: Resources, strategy needed
Improve website search to include content of documents
Change made: Technical updates in the queue
RDA paid staff dedicated to coordination
No changes: Resources needed

8. Changes since P9 Challenge-driven groups
No formal changes. Community is taking action
Continue existing TAB representatives in each group
Change made: TAB growing
Expand remote plenary attendance options
Change made: Remote participation channels increased, cost barriers in discussion

9. Changes since P9
Off-cycle chairs meetings with a particular focused topic
No short-term changes needed: Next Chairs’ meeting in January, Washington D.C.
Formalise cross-group liaison
No formal changes. Community is taking action

10. Ideas and feedback always welcome!
Thank you
Ideas and feedback always welcome!
Contact the Secretariat: