1. ISO 45001:2018 Implementation Ruth Wilkinson, BSc (Hons), MSc, CMIOSH
Head of Health and Safety

2. ISO 45001:2018
Implementation
Occupational health and safety management systems standard – Requirements with guidance for use

3. ISO 45001:2018 Outline Why is a new standard needed?
An overview of the structure of the ISO 45001:2018 standard
Overview of the key requirements of the standard
Review some key requirements from an implementation perspective.

4. ISO 45001:2018
Global toll
2.78 million people killed by work accidents and disease
7,600 deaths per day (~ one every 12 seconds)
374 million non-fatal work accidents
2.4 million people killed by occupational disease
~ 4% of world GDP = work accidents and diseases
Source: ILO 2017

5. ISO 45001:2018 Benefits of safety and health management
Humanitarian (less work-related injury, illness and death)
Business:
productivity and profitability
customer and worker loyalty
reputation, resilience and results

6. ISO 45001:2018 Why is a new standard needed?
Global toll of safety and health failures
OHSAS – well used, but not an agreed international standard
Alignment with other management standards and aids integration
ISO looks at the interaction between an organisation and its business environment (i.e. H&S is part of an overall business mgt system).

7. ISO 45001:2018
Why choose ISO 45001?
Provision of a safe and healthy workplace
Enables H&S to be integrated with other aspects, such as worker wellness/wellbeing.
Organisations with OHSAS and want to upgrade
Organisations have other ISO standards in place
Requirements of their customers
Global market opportunities
Reputation
Strategic consideration
IMS
EMS
OHSMS
InfoSec
QMS

8. ISO 45001:2018 clauses Based on Annex ‘SL’ Scope Normative references
Terms and definitions
Context of the organisation
Leadership [and worker participation]
Planning
Support
Operation
Performance evaluation
Improvement
Annex A – Guidance on the use of the standard

9. ISO 45001 Aims to help organisations Minimise H&S risks
Integrate H&S into overall business processes
Provide platform for continual improvement
Improve H&S performance to provide a safe and healthy workplace.

10. Leadership and worker participation Performance evaluation
ISO 45001:2018
System diagram
Scope of OHSMS(4.3/4.4)
Needs and expectations of workers and other interested parties (4.2)
External and internal issues (4.1)
Plan Do
Check
Act
7 Support 8 Operation 6
Planning 5
Leadership and worker participation 4
Context
of the
organisation 9
Performance evaluation
Intended outcomes of the OHSMS 10
Improvement
Source: based on ISO Fig. 1

11. ISO 45001:2018 ISO 45001 vs OHSAS 18001 Context Leadership
Documented information
More on:
worker participation
continual improvement
hierarchy of control
risk and opportunities
compliance status
supply chain
KPIs

12. Where do we want to get to (determine scope and OHSMS)?
Context of the organisation
Stakeholder/ Interested parties^ analysis
PESTLE*/ STEEPLE Analysis
SWOT
Gap analysis
Scope
4.1 and 4.2 Understanding the organisation, the needs and expectations of workers and interested parties
Where are we?
Where do we want to get to (determine scope and OHSMS)?
OHSMS
^ workers, owners, financiers, customers, local community, regulators, competitors,
Suppliers, contractors, subcontractors, work reps,, etc and of those who is relevant to the OHSMS.
* Political/Economic/Social/Technological/Legal/Environmental – for external issues
Internal Issues – e.g. governance, strategies, culture, activities, products, services, participation…

13. ‘Volunteers’ Challenges? Leadership commitment Scope
extending to all workers inc. volunteers
Ensuring integration into businesses processes and resource
H&S at decision making meeting
Planning stage
Integration
Integration and recognition of roles and responsibilities within policy framework (e.g. health and safety policy and processes (e.g. volunteering in IOSH policy, driving at work, etc)
Process flow charts
Inter-disciplinary/ cross working
Implementation
Communication plan
Agreement/ expectations/ commitments
Risk assessment/ information, instruction and training
Code of conduct
Self declarations
Primary contact
Challenges?
Commitment and Planning
Integrated into core business
Embedding, Doing, Checking and Acting

14. ISO 45001:2018
Leadership
Certain clauses require action by top management which may not be delegated to others.
Developing, leading and promoting a culture…that supports the intended outcomes of the OHSMS.
Removal of the ‘management representative’ – now undertaken by top management itself
Documented evidence
OH&S Policies, objectives are established (e.g. responsibilities, involved, engaged and accountable)
Integration
Resources are available
OHSMS outcomes
Consultation and participation processes (e.g. workers involved in decision making process)
Continual improvement

15. ISO 45001:2018 Worker participation Two-way
Involve non-managerial personnel (or their reps)
Removal of obstacles and barriers (e.g. ignoring worker input)
Provision of resource - time, training and information
Workers aware they can stop working with no fear of reprisal if a hazardous situation arises.
Must establish processes for consultation (e.g. implies two-way comms so workers or their rep can provide feedback)
Must establish processes for participation (e.g. implies the contribution of workers or their reps).

16. ISO 45001:2018 Risks and opportunities
Required to consider the context (4.1), the ‘relevant’ requirements of their interested parties (4.2) and the scope for their OHSMS (4.3) when determining risks and opportunities e.g. thinking about internal and external issues you may face and the impact it may have on systems and processes.
For every external and internal issue/ need and expectation of interested parties – a risk source may be identified.
Should be carried out at both strategic (‘others risks to OHSMS’ and ‘other opportunities to the OHSMS’ and operational levels (‘OH&S risks’ and ‘OH&S opportunities’).
Remember ‘workplace’ definition.
Be proportionate.

17. ISO 45001:2018 Making it happen Arrived 12 March 2018
Overwhelming support for publishing
OHSAS now withdrawn
3-year migration period
Read and understand ISO requirements
Identify and address gaps
Remember root cause identification in investigation process
Certification bodies can help

18. ISO 45001:2018 Tips Secure commitment Gap analysis
Involve/ integrate with your colleagues/disciplines
Project management – planning
Simplification
Think about how you document your evidence and make it relevant to you
Make choices that are right for the business and sustainable
Raise awareness
Upskill as needed:
Safety and health professionals
Top management
Auditors

19. ISO 45001 Opportunity to improve
Good safety and health management systems and cultures help organisations to:
prevent injury, illness and death
improve reputation, resilience and results

20. Thank you
Any questions?