1. What does reporting accomplish?
Celebrates successes
Communicates accomplishments to TRF
Demonstrates good use of TRF funds
Provides transparency
Government requirements
Offers lessons learned
FROM KARL - It would be nice to tell clubs what lead time they should consider to allow for staff review.  Our clubs have been trapped many time by sending in the report before the due date but have it deemed late because it has not been reviewed by staff.  It is a small point but if we can get them accustomed to the issue it can reduce a point of tension that arises when we get the quarterly Stewardship Report and I have to chip at them about late reports.

2. Reporting
Reporting Due Dates
Progress reports are due at least every twelve months for the life of the project
Final Report is due within two months of the project’s completion
Note: Reports must be complete in order to be accepted by TRF

3. Reporting Progress Report Narrative online statement Bank statement
Note: Bank statement supporting NIL utilization can also be submitted in instance when the grant funds were not spent by the date of reporting period.

4. Reporting Final Report
Narrative online statement with project outcomes
Bank statement/ Bank Pass Book in original or photocopy
Original or photocopies of bills of payment/ expense vouchers
Beneficiary Information – newspaper clippings, letter of appreciation, etc
Refund or interest accrued (if any)

5. Reporting
Eligibility Affected by Reporting
If sponsors do not comply with reporting requirements, they will not be eligible to receive future grants.

6. Reporting
Remember that reports are a great way to tell about the success of your project !
You are the stewards of Grant Funds

7. Resources and Contacts
Grant Management Manual
Grant Terms and Conditions
District/Club MOU
Rotary Staff

8. International Sponsors are waived from reporting going forward
GREAT NEWS! While BOTH sponsors of a Global Grant are required to submit reports, the International Sponsor, provided that the grant funds were sent to the host sponsor, will be WAIVED from reporting. What does this mean?

9. Reporting
Questions?